Late Bus Coding

1. Generally speaking, verify with Transportation that the bus did not stop.

a. If it is the District’s error, the absence may be coded as “Late Bus” (Excused code)

b. If the student missed the bus and it is not the District’s mistake, code the absence as “Unexcused.”

2. If a bus arrives to the school late, use the standard procedure of checking students in as a late arrival. Use the code “Late Bus” and enter into the comments field “CCS Transportation Issue;” please give additional information if known (e.g., route number, etc.). Tardy slips shall be completed for the impacted students and provided to them to take to class.

3. Per the Frequently-Asked Questions About Columbus City Schools Weather and School Cancellations Processes document provided by the District:

Since parents and guardians are the legal representative for their child, it is their right to decide what is best for their child with respect to safety concerns. The option to keep a child home from school when the parent considers the weather conditions to be excessively dangerous is always at the parents’ discretion, and the school understands and respects the decision. However, if school is in session, the parent should notify the school that their child will be remaining at home on a “Parent Authorized Absence (PAA) (PAA),” however the student will be counted as absent for the day.

Therefore, on days of inclement weather when school is NOT cancelled, please use the following guidelines:

a. The student may be coded “Parent Authorized Absence (PAA)” if the parent/guardian provides a notification pursuant to Board Policy 5131.3 that the student was absent due to weather conditions.

b. If a bus arrives to school late, please follow the procedure indicated in Item #2.