Guidelines for Verifying Proper Attendance Coding and Correcting Attendance Data

Beginning December 1, 2014, and thereafter, in an effort to minimize the number of attendance data errors, schools shall do all of the following:

A. Generate the Attendance Change Tracking Report (ACTR) at least quarterly (by the end of each grading period) by modification date.

1. If an attendance error found on the ACTR results in the absence being re-entered into the student information system, the error shall be corrected using the notation “Corrected per ACTR” in the student information system in the “Comments” field.

2. Once the ACTR has been generated and any corrections that are needed have been completed, the principal shall notify his/her Area Superintendent in writing via email of this fact, including resolution of the errors. A copy of this communication shall be saved in a digital format and maintained on the building drive for a period of two years.

B. Generate the Daily Attendance Summary Report daily. and store the documentation as directed by the Department of Student Services.

All other attendance errors shall be processed pursuant to the procedures outlined below.

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