Clean-Up Households
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Students must be in a household with a primary mailing address to be included in transportation routing. Household's must have a guardian check to be included in major reports such as report cards, schedules, attendance and discipline letters.
Students without a Household
Path: Index > Student Information > Reports > Data Verification Reports > Students without a Household (Active Students ONLY)
or
Path: Index =>Ad Hoc Reporting => Data Export > _Demographics/Enrollment > Clean up - Students without a Household (Active and End Dated Students)
Click the Generate Report
The report will open in a read-only PDF document. The following information will display for students with active enrollment:
Student Number
Student Name
Grade
No Records were found when the report was generated? Congratulations! You may move on!
Although the student is not in a household, there could already be a household in Campus that should include the student.
Before creating a new Household for the student, verify there are no existing Households that should include the student.
Add the student to an existing household by reviewing the Household members. Instructions can be found here => [ Household Member Maintenance ]
Review the student's Relationships, if the student HAS persons listed on the Relationships tab. It may be necessary to verify that the person is associated with the student. Refer to student's Documents, Birth Certificate, Emergency Contact information or to contact the guardian to determine guardianship. Perform a Household search for the guardian name to locate their household and add the student to the existing household. => [ Relationship Maintenance ]
If the student not in a household has no relationships with persons already in a household, create a household for the student and guardian.ge Break
Students Without a Household Guardian
Path: Index > Student Information > Reports > Data Verification Reports > Students without a Household
Click the Generate Report
The report will open in a read-only PDF document. The following information will display:
Student Number
Student Name
Grade
No Records were found when the report was generated? Congratulations! You may move on!
Although the student is not in a household, there could already be a household in Campus that should include the student. Students who have been withdrawn, or are attending a non-CCS school are INCLUDED in this report.
As most school personnel know, significant numbers of students do not reside in homes with both parents. So-called non-traditional family structures are today more common than uncommon. As a result, school officials frequently are called upon to decide which adults in a student’s life have legal rights to (1) have contact with the student during school hours, (2) access the student’s school records, or (3) make educational decisions on the student’s behalf. Questions regarding student custody contact and Infinite Campus? Contact the Central Enrollment, Division of the Registrar. For issues relating to specific children may require schools to consult with Legal Services.
Before adding a guardian to the Household, determine if the guardian is a member of an existing Household. Perform a Household search for the guardian.
Review the student's Relationships, if the student HAS persons listed on the Relationships tab. It may be necessary to verify that the person is associated with the student. Refer to student's Documents, Birth Certificate, Emergency Contact information or to contact the guardian to determine guardianship. Perform a Household search for the guardian name to locate their household and add the student to the existing household. => [ Relationship Maintenance ]
If there is no existing Household found for the guardian, add the guardian to the student's Household. Instructions can be found here => [ Household Member Maintenance ]
Students without Address
Verify if Mailing is checked on the address in the student’s Household, you must first search for the household.
Path: Index > Census > People > Search
Select Student from the drop-down menu.
Enter the Student Number or Student Name. Click Go.
Results matching the criteria will display on the Search tab. Click on the Student name.
Click on the Household tab.
Review the instructions for Editing an Address, if there is not an X under Mailing or if the address has been end dated.
If the Household is marked **Primary, the mailing box is checked, it’s possible that one of the student’s Guardians is in a household without an address. In this scenario, repeat the search using the Parent/Guardian's name and review the Household tab.
The instruction provided is in no way inclusive of the different scenarios possible regarding Household data in Infinite Campus. If you have any questions, please submit a campus support ticket at http://tinyurl.com/campusform1.
Related articles
Department of Accountability & Other Support Services
Division of Information Management