Repeated Courses

Determine Repeat Course

This example transcript has SOCIOLOGY counting twice for credit on the transcript.  

• The highest grade should count for credit and toward Cum GPA

• The lower grade will remain on the transcript, but earned credit needs to be '0.00' and it should NOT count in Cum GPA

Open

Editing transcript grades

PATH: Index > Student Information> General > Transcript Tab

• Query for a student who's transcript needs to be updated

• Click on the Transcript tab

• Locate the repeated course that needs updated, and click on the row to edit it

Open

Scroll down to the Scoring Information section

• Change the GPA Weight to NULL (this box should be empty - NOT zero) - this will prevent this course from being calculated in the CUM GPA

Next, scroll down to the Transcript Credit Information section

• Change the Credits Earned to 0.0 - this will ensure the student does not receive credit twice for the same course

• After changing the grade, enter a comment in the Comments box in the Additional Information section to indicate why this change was made.  These comments will NOT appear on the printed transcript.

• Here is what the transcript looks like after the change has been made: