Academic Grade Changes
If a posted grading score is incorrect, an academic grade change is required for the current school year, a teacher, counselor, or Lead Building Administrator may request such a change if it falls outside of the timeframe for which grades may be entered.
Guidelines for completing an academic grade change request, the approval process, and notification process can be found on Board Docs.
Search for ag5421A - PROCESSING ACADEMIC GRADE CHANGES
IMPORTANT NOTE: If the teacher of record (TOR) is no longer in the district/retired, a counselor should put a CCSDAS request in for an academic grade change if they know that a grade is incorrect or that quality points were not used.
The workflow will move it for final approval by the following staff in order:
Principal
Area Superintendent
Chief of Student Services
Grades 6-12
The Academic Grade Change form for grades 6-12 is located on the CCSDAS. The Distributed Application Services (CCSDAS) platform provides information, additional enhancements, and greater ease when requesting academic grade changes, approving grade changes or seeing where a request is in the process.
Accessing the CCSDAS
Using the Google Chrome web browser, click the link below
This link has also been added in Infinite Campus and can be found under Links:
Enter Username/Password - Your username and password are your regular district username and password used for accessing your computer, email, Infinite Campus, etc.
Click Sign in
Navigating to the Grade Change Request Form
Select Student Information
Expand Academic Grade Change and click Create
Submit a Grade Change Request
Search for a student by entering the name or student ID number. A list of students matching your search criteria will appear. Select one from the list.
If you are updating multiple students, click the Add New Student button and repeat the search process. You will see a box like the one below for each student you have searched for.
For each student, select the enrollment year and school as shown above.
After selecting the year and school, the system will generate a list of courses taken by the student that year and the grades they earned. Click on the tab for the course you wish to update, and make any changes in the Requested Grade column. Select a Reason for Change, and upload Supporting Documentation if prompted.
IMPORTANT: The document(s) being uploaded to support the grade change MUST contain information supporting the grade change (not a reference to another document, report, website, etc.) for EACH request. If this is not included, the person approving must reject the request until proper documentation is included.
You can repeat this process for multiple courses for the same student with this one request.
When you are finished, click the Submit button.
You will see a confirmation pop-up for you to review the changes being requested. Make sure to look this over carefully to be sure this reflects your request accurately. If not, click Cancel and edit your request. If everything looks good, click Submit.
Grades PS-5
For students in Pre-School, Kindergarten, or grades 1-5, grade changes are not processed in the CCSDAS. At the present time, the CCSDAS is not set up to handle standards-based grade changes.
To request a grade change for an elementary student:
The teacher must email the principal with grades that need changed (including reason for change).
The principal emails the request to their Area Superintendent for review.
Once the grading window is closed for teachers to enter 9 week (quarter) grades in Infinite Campus, only the school administrator can make changes in the current school year. Notify your Executive Director via email prior to changing current year grades.
Department of Accountability & Other Support Services
Division of Information Management