End of Year Secretary Checklist 2023-2024

If you'd like to print a copy, please use the link below

Task
 
Completed
Submit student retentions through the CCSDAS

All schools must have retentions completed by June 3rd

  •  
Process outstanding withdrawals for the current school year

Prior to secretaries leaving for the year

  •  
Run withdrawal code verification report

Prior to secretaries leaving for the year

  •  
Process withdrawal corrections (if applicable)

Prior to secretaries leaving for the year

  •  
Ensure all attendance data has been entered/UPLOADED/filed for the 23/24 school year

Prior to secretaries leaving for the year

  •  
All attendance records properly boxed and stored

Prior to secretaries leaving for the year

  •  
Ensure all due process letters have been uploaded for the 23/24 school year

Prior to secretaries leaving for the year

  •  
All behavior records properly boxed and stored according to the records retention schedule

Prior to secretaries leaving for the year

  •  
Check with the administrator to make sure final grades have been entered

This is on the principals' checklist.

  •  
Run school year end - leaving report

Prior to secretaries leaving for the year

  •  
Prepare and log cumulative records for students leaving your school

Prior to secretaries leaving for the year

  •  
Properly documented address changes completed in infinite Campus

Parents are responsible for submitting address changes via Parent Portal.

  •  
Fees Audit Report printed and provided to the administrator

As indicated by principals

  •  
Locker assignments end dated for 23/24 school year

As indicated by principals

  •  
24/25 Scheduling tasks complete

Prior to secretaries leaving for the year

  •  

PRINTABLE END OF YEAR SECRETARY CHECKLIST EOY 23-24

Department of Accountability & Other Support Services
Division of Information Management