2024 Year-End Processing (YEP) Important Dates

	Date	Item	Details

	Date	Item	Details
1	Jun 28, 2024	Final Enrollment Roll Forward	By this date, the final pass to roll students from 23-24 to their next year school in 24-25 will be completed. This will be the last mass Enrollment Roll forward. Any students new to the district or those who move over the summer will be enrolled in (or moved to) the appropriate school by Central Enrollment
2	Jun 28, 2024	Data feeds paused	Data feeds from Infinite Campus to Clever and other 3rd party vendors stopped
3	Jul 1, 2024	Previous Year Write/Modify Access Revoked	Access to ADD or UPDATE data from the 23-24 school year will be revoked, and you will only have READ access to last year. This does not affect staff members working in summer school or those groups that complete work over the summer
4	Jul 3, 2024	Final Post to Transcript	The Infinite Campus Support Team will make one final pass on through all students (grades 6-12) to be sure any final grades were posted to the transcript tab By this time Administrators should have run the Transcript Audit Report located here: Index > Grading & Standards > Reports > Transcript Audit This report will show final grades alongside what was posted to the transcript, and they should match. In the event that they do not, the transcript must be updated to reflect the correct final grade. A comment must be added to any transcript updates so that the change is properly documented.
5	Jul 3, 2024	Withdraw Graduates	All data on the Graduation tab must be updated by this date for graduates to be withdrawn correctly
6	Jul 8, 2024	Withdraw All Current Year Enrollments	All current year enrollments will be ended with a date of 06/30/2024
7	Jul 12, 2024	Portal Access Updated to hide Student Schedules	Access to the Portal will be updated to hide schedule information for students to allow schedulers to finalize students’ schedules before parents/students can access them online
8	Jul 13, 2024	Canvas Data Feeds paused	Data feeds from Infinite Campus to Canvas stopped
9	Ongoing	Retention of students	Students that are retained (with appropriate form submitted via CCSDAS) will have their 23-24 enrollment adjusted accordingly (changing their grade level and school when appropriate) immediately after the form is processed.
10	Jul 13, 2024	Active Year changes to 24-25	The default school year will change from 23-24 to 24-25
11	Jul 15, 2024	Data feeds resume	Data feeds from Infinite Campus to Clever and other 3rd party vendors resume
12	Jul 15, 2024	Additional Scheduling Tools Granted	Access will be enabled for schools to use the Roster Setup tool, to delete course sections, and for counselors to overload sections
13	Jul 18, 2024	Canvas Data feed resumes	Data feed from Infinite Campus to Canvas resumes
14	Jul 23, 2024	Mass Scheduling Tools Revoked for Woodcrest ES	Access to master scheduling tools will be revoked. Staff will no longer be able to use the Schedule Wizard and Roster Setup tools. Access to delete sections and counselor access to overload sections will be revoked
15	Jul 24, 2024	Woodcrest ES school year begins	First day of school for Year-Round school at Woodcrest ES
16	Aug 8, 2024	Summer School Post to Transcript	Final grades for all summer school students will be posted to the transcript tab. All Final Grades for Summer School must be submitted no later than 12:00 Noon on Aug 8, 2024
17	Aug 9, 2024	Summer Graduation	9:30AM East High School
18	Aug 15, 2024	Portal Access Updated to show Student Schedules	This can also be turned on sooner if requested by the school administrator via a Campus support ticket
19	Aug 20, 2024	Scheduling Tools Revoked (All Traditional Schools)	Access to master scheduling tools will be revoked. Schools will no longer be able to use the Schedule Board and Roster Setup tools. Access to delete sections and counselor access to overload sections will be revoked.
20	Aug 21, 2024	Traditional School Year Begins
21	Sep 30, 2024	Deadline to complete PSW Assessments	All staff that utilize Behavior, Scheduling, and Attendance modules in Infinite Campus are required to complete an annual knowledge assessment in Public School Works (PSW) with an 80% or better score. All Infinite Campus Assessments must be taken yearly to maintain tool rights to enter data into Infinite Campus. Those who have not completed their required assessments by 2:00pm on Sep 30, 2024 will have security rights revoked from Behavior, Scheduling and Attendance modules until ALL required courses have been completed successfully. To see which modules are required by each role, click this link: Public School Works (PSW) .
22	Oct 1, 2024	Revoke Access if PSW is not completed by deadline above	On this date, users will start to see tool rights revoked if they have not passed the necessary assessments for their role. If users pass their assessments by the Sep 30, 2024 deadline, no further action is required. Only those users who do not meet the deadline will have their tool rights revoked. If tool rights have been revoked, check PSW Transcript (instructions: Public School Works (PSW) ) to be sure that ALL of your required assessments are complete. If not, users must take and pass the assessments and then submit a Campus Support Ticket to have tool rights to be reinstated. If tool rights have been revoked in error, please submit a ticket so that the issue can be corrected.