User Group Descriptions

G-Academic Data Performance Analyst

Run reports create Ad Hocs use message builder

G-Academic Services Dir & Suprv

Able to access information in Infinite Campus, run reports (teacher and students). Read only for the course numbering system.  No updating information within Infinite Campus.

G-ACE-Admins

Front office staff at Adult Community Ed.  Can enroll students. attendance. behavior

G-ACE-Counselor

Counselor duties for Adult Comm Educ. Census edits. transcript edits

G-ACE-Schedulers

Scheduling courses at Adult Community Ed

G-ACE-Teachers

Campus Instruction.Teachers at Adult Community Ed

G-Administrator-School ES

Elementary School Administrator (Principals only- assigned to ES) No attendance or enrollment tool rights. Modify Rights include:  Scheduling. Grades. Behavior. Lockers. Rooms. Household Data. Messenger and Surveys. Plan creation

G-Administrator-School HS

High School Administrator (Principals only assigned to HS) No attendance or enrollment tool rights. Modify Rights include:  Scheduling. Transcripts. Grades. Behavior. Lockers. Rooms. Plan Creation. Household Data. Messenger. and Surveys.

G-Administrator-School MS

Middle School Administrator (Principals only assigned to MS) No attendance or enrollment tool rights. Modify Rights include:  Scheduling. Grades. Transcripts. Behavior. Lockers. Rooms. Household Data Messenger and Surveys

G-Administrator-Substitutes

Substitute Principals not currently assigned at a school  Read only access unless assigned to a school.

G-All Schools Read Only

This group has no tool rights. only Calendar rights to view all schools. all years.

G-Area Superintendents

Over 6 regions created 2-10-15 jvance Includes Superintendent

G-Assessment and Testing

Users in Assessment and Testing that load data.  (OGTOAA etc.).  Read only for student data except for Score Import Wizard and Test Set Up.

G-Assistant Principals ES

Read only to enrollment attendance grades and transcripts  Access to write or add census data. behavior events create Plans and run reports.

G-Assistant Principals HS

Read only to enrollment attendance grades and transcripts  Access to write or add census data. behavior events create Plans and run reports.

G-Assistant Principals MS

Read only to enrollment attendance grades and transcripts  Access to write or add census data. behavior events create Plans and run reports.

G-Athletic Staff 

Athletic Directors Coaching Staff.  Access to every school.  No enrollment rights.  Modify tool rights same as teacher: Instruction: grades. gradebook. classroom attendance with additional athletics flags and fees rights. Seals entry. 

G-Attendance Intervention Plan Developer

Access to all the assigned school's student profiles. view Chronic Absenteeism Data under a student's Attendance tab. as well as be able to search and add appropriate staff members to a student's Attendance Intervention Team. and create Attendance Intervention Plans.

G-Attendance Support Specialist (SASS)

Read attendance access and PLP write per email from Greg Wisniewski.  Previously "G-Consultants Attendance Support Specialist (SASS)" - Updated name since they are now permanent employees.

G-Behavior Letters DRAFT

Group wLetter designer tools for editing behavior letters

G-Behavior Specialist

Gives Behavior Specialist (within special ed) access to create, edit, save (etc.) for the following modules under the Forms tab:  IEP, FBA, BIP, Incident reports (etc.) 

G-CampusCoreTeam

Report folder for Ad Hocs used by Campus Core Team

G-Career and Community Resource Coord 

Group inputs internship hours.  No enrollment rights.  Modify tool rights include:  Instruction: grades. gradebook. classroom attendance. scheduling and Transcripts.

G-Career Center and Secondary Enrollment Sec.

FHCC, CDHS, Project Connect and JIC secretaries who do partial enrollments for students.

G-CareTeam

Read/Write access for managers in the Office of Whole Child Supports to the Care Team Contact Log and Care Team Forms.

G-CareTeam (READ ONLY)

Read access to the Care Team Contact Log and Care Team Forms.  Additional Tool Rights Request is required for this group.

G-Central Enrollment - Admins

Allows supervisors read-only access to certain areas of enrollment without giving enrollment rights

G-Central Enrollment - Psychologist

Works at CE and needs district access to student data

G-Central Enrollment - Registrars

Enrollment Specialist with full enrollment access for the district (includes census/household data). Includes CNP transportation group.

G-Child Care Attendant

Read Only access for Child Care Attendants

G-CNP Transportation Enroll/Processor

Charter Non-Public Transportation enrollment

G-CNP Transportation Processor

Charter non-public online processor

G-Consultant ESL Family Liason

Afghan Family Liaison, read only approved by Myra Talley, ESL Supervisor. Add calendar right for access to approved school data.

G-Consultant Intervention Specialist

Consultant Intervention Specialist contracted as Special Education Teacher with access to Special Ed Data. Classroom Instruction and teacher attendance.

G-Consultant per school READ includes SpedEd

This is a group to view (only) all student data (includ Sped) for a specific school. Calendar rights are added to the individual's user group tab.-Dr. Kline

G-Consultant Speech Therapist

Consultant contracted as Speech Therapist with access to read Spec Ed and edit for PLP.

G-Consultants City Year

NULL

G-Consultants Community in Schools

NULL

G-Consultants Directions for Youth & Family

NULL

G-Consultants ETL Developer

Read only account for Janet Ligon's Consultant group of ETL Developers.

G-Consultants ETSS Bilingual Liaisons

Read only accounts for student data ETSS Bilingual Liaisons with PLP Contact Log entry

G-Consultants Family Ambassadors

Non-employees who are designated to support students with 'read' only access.

G-Consultants FCCS 

Franklin County Children Services-view for behavior.attendance.grades GPA's. demographics.assessments.Spec Ed documents and system reports- Group includes FCCS evaluation team members.FCCS education liaisons.   CCS Foster Care Liaisons will be the point of contact for FCCS.

G-Consultants Federal Programs Case Managers

READ only, Approval from Andrea Richardson and Dr. Kline-Works with Juvenile Intervention Center (formerly JDC) and facilities i.e. Hannah Neil to provide assmnts of CCS students in the facilities to address student needs. (ODE & transition plans)

G-Consultants Gifted & Talented 

per Judith Jones jjones9@columbus.k12.oh.us +13809977292 3700 South High Supervisor B-260 Days - Strs

G-Consultants I Know I Can

Read only for student data in every CCS school. Ashley Logan and Megan Noble Advisors

G-Consultants Nationwide Children's Hospital

NULL

G-Consultants Nurses Covid Contact Tracing

Read Only account except for Covid 19 Tracking Tab. Access to all CCS student data

G-Consultants Truancy Officers 

NULL

G-Consultants-Clinicians/Recreational Therapist

St. Vincent Clinicians and Recreational Therapists working at Beatty Park.  READ to Student Demographics, edit access to the PLP and the Behavior Module of the Forms Tab.

G-Curriculum - TOSA-CLD

Teacher on Special Assignment with additional Read only rights such as Graduation. Special Ed. and IA's with add. tool access for gradebook. Behavior for every CCS school.  No modify rights except contact log and documents.

G-Curriculum Coordinators

Read only to the Master Course Catalog. Can modify PLP, Documents and Forms.

G-Custom Behavior Letters Marion Franklin HS

NULL

G-Custom Behavior Letters Mifflin HS

NULL

G-Customer Relations

Admin and Secretarial assigned to customer relations positions at CEC.  No modify rights.

G-Data Analyst Specialist

Community School Charter Non-Public (Central Enrollment).  No attendance rights.  Modify rights include enrollment for corrections only.

G-Data Reporting Specialist - SpecEd

Read Only

G-Data Rptg Specialist IC & IC Train Coord

Needs full Ad Hoc reporting

G-Division of Registrar Admins

Admins working with adjustment transfers out of district students (access to enroll students).  

G-Division of Registrar Enrollment Sec

Secretaries with enrollment for student services.  Enrollment and census rights.

G-Division of Registrar Staff

Access to student services such as adding flags. fees. work permits. home instruction. adjustment transfer. home schooling. inter district open enrollment

G-Division of Registrar Staff w-Att Rights

This was created for Amber Eddy in Div of Registrar with an approved Additional Tool Rights request.

G-Division School Choice (READ)

READ only group includes School Choice Link

G-Division School Choice Admins

Admins working with lottery and school choice applications (access to enroll students).  

G-Division School Choice Enrollment Staff

Secretaries working with lottery and school choice applications (access to enroll students).  

G-EMIS Accountability

EMIS Team with tool rights to modify previous year data.  IT members in charge of state reporting. Master Course Deck tool rights.and Special Ed

G-ESL Call Center

English as a Second Language Call Center Staff   Same rights as ESL Staff but also includes modify access to the Demographics tab.   "Staff ESL LEP.  No attendance or enrollment tool rights.  Modify rights include: Graduation data. Program assignments. Transcripts. Assessment"

G-ESL Enrollment/Assessment Specialists

Engish as a Second Language -  ESL Media Aides with access to enroll. enter grades. Graduation data. Program assignments/flags for ESL.

G-ESL Instructional Assistants

READ ONLY to student data.

G-ESL Instructional Assistants w/Attendance

TDX #:  2507176. Add Attendance Capability to ESL Instructional Assistants.

G-ESL Staff

English as a Second Language Staff ESL LEP.  No attendance or enrollment tool rights.  Modify rights include: Graduation data. Program assignments. Transcripts. Assessment 

G-ESL Teachers

Teachers that need to search their school for students other than their students.  'Allow unfiltered search' and LEP codes. and LEP reports

G-Fee Management (READ) only

Read only to fees

G-Flags-Districtwide

Central Office (Sec.) Group responsible for adding program flags to students. (3GRG. NCH. ELO. etc.).No tool rights to add medical flags. Rights to every CCS school

G-Gifted & Talented

Gifted and Talented Staff.  Read only except for Gifted Data.

G-Gifted & Talented Admin

Read for all students in the district  Edit gifted data  Edit/delete program flag data  Edit enrollment screen/acceleration data  Upload documents

G-Gifted & Talented Teachers - ES

All ES Gifted & Talented teachers with Instruction module with Classroom Attendance and entering grades. Also edit rights to Gifted Data.

G-Gifted & Talented Teachers - MS

All MS Gifted & Talented teachers with Instruction module with Classroom Attendance and entering grades. Also edit rights to Gifted Data.

G-Guidance Counselor-District

District Counselors with the need to access every calendar (school) in the district.  No attendance or enrollment tool rights. Modify Rights include:  Scheduling. Transcripts. Graduation/Cohort Data. Counseling.  and Academic Planning.

G-Guidance Counselor-ES

Elementary School Guidance Counselors. No attendance or enrollment tool rights. Modify Rights include:  Scheduling. Counseling.  and Academic Planning.

G-Guidance Counselors HS Read Only

READ Only High School Guidance Counselors 

G-Guidance Counselors-HS

High School Guidance Counselors No attendance or enrollment tool rights. Modify Rights include:  Scheduling. Transcripts. Graduation/Cohort Data. Counseling.  and Academic Planning

G-Guidance Counselors-MS

Middle School Guidance Counselors. No attendance or enrollment tool rights. Modify Rights include:  Scheduling. Transcripts. Graduation/Cohort Data. Counseling.  and Academic Planning

G-HB410 Team

HB 410 plans for attendance

G-Health Administrators

Director of Nursing staff:  No enrollment. no attendance. no grades.  Modify rights to Health modules and flags only. Charting when assigned to the school on district assignment tab

G-Health Dietitian (Read-Only Health Tab)

Health Tab - read only

G-Health-Nurses-Districtwide

School nurses with access to see every school calendar.  No enrollment. no attendance. no grades.  Modify rights to Health modules and flags only for every school.

G-Hearing Office

Tool rights to Full Behavior Letters and Delete rights to Behavior Incidents.

G-Helpdesk & Field Tech Staff

READ only to student data

G-Home Instruction Teachers

Exceptional Children - Home Instruction tutors and teachers.  Modify rights to Instruction module and programs/flags.

G-Home Instruction/Tutoring Administrative Staff

Home Instruction Admin Sec. and  Administrators(except the Director). No enrollment. no attendance.  Modify rights to Home instruction and program/flags and grades.

G-Home Instruction/Tutoring Administrator

This is for the Director of Home Instruction/Home Tutoring.  The tool right are equal to that of a HS Administrator for grades. No enrollment. no attendance.  Modify rights to Home instruction/Tutoring and program/flags. 

G-Immersion Coordinator (READ ONLY)

Read only to enrollment, grades, transcripts, credits, course sections, attendance, testing data and matriculation reports.

G-Infinite Campus Administrators

This is read only and includes grade book data and Spec Ed. information.  Dr. Kline. Felisha Lyons and Dr. Kline's secretary have access to this group and Russell Brown and Tim Wangler.

G-Instructional Assistants

READ only to Ad Hoc Rprts. Write access to Student Misc.,PLP contact log and attendance.  No modify rights to enrollment. behavior. grades. att. letters upload-no edit. 

G-Instructional Assistants PEAK

Instructional Assistant with write and delete access to Behavior Management.  No modify rights to enrollment or attendance.

G-Instructional Assistants Substitute

No tool rights unless assigned to a school.

G-Instructional Assistants The Support Center

Instruction Assistants with write access to Behavior Management and every calendar (school).  No modify rights to enrollment or attendance.

G-Instructional Assistants/READ only per principal

Scottwood principal requested this group for her IA's Latchkey at Alpine using to READ only

G-Internal Audit

READ only all modules except for Terri Berchak's request for Internal Audit to have all rights to Pivot Designer 3-4-22-ckohn

G-Intervention Aide

READ only to Ad Hoc Rprts. Write access to Student Misc.,PLP contact log.  No modify rights to enrollment. behavior. grades. 

G-IT Development

Custom Tabs. Ad Hoc Reports.  IT members on application team.

G-IT Techs

IT -Technical people using Campus data to distribute Chromebooks (Read Only)

G-IT/IC Team 

Read only (Student Information) and ad hoc reports for project managers and IT members not on application team.

G-Latchkey Teacher-READ Only

Created due to Virtual Learning - this is a read only group (except for PLP-Contact) of CCS employees that need to see student data where they are providing support.

G-Leadership Interns 

Read only to enrollment. attendance. grades and transcripts.  Access to write or add behavior, scheduling, relationship/household, contact log and upload documents and run reports.

G-Legal

Wanda Lillis  (Read only to Spec Ed and Program Participation)

G-Linkage Coordinators

School and Northgate staff (TOSA's) assigned to support graduation for student's.  READ only access.

G-Matriculation Specialists

READ ONLY access to Testing and assessment data and the Matriculation Report. Includes Matriculation Specialist and support assigned by the principal to be the designee for this work.   

G-Matriculation Specialists w/IEP Read Only

TDX#:  2548735.  User need:  I am a matriculation coach for Region 6 schools and need to see IEP's while formulating student plans for graduation.  IEP At a Glance and Most Recent IEP  Create a new User Group with IEP Tools above read only.  

G-Non-School READ ONLY – Administrators

Non-School Administrators.  READ ONLY to student data.

G-Non-School READ ONLY – Other

Non-school users who do not fall into an existing group.  READ ONLY

G-Non-School READ ONLY – Secretaries

Non-School Secretaries. READ ONLY to student data.

G-Non-School READ ONLY – TOSA

Non-School TOSA's. READ ONLY

G-Occupational Therapist

Certificated staff working with students in occupational therapy. No enrollment or attendance.  Modify rights to Health modules. Special Ed and PLP only.

G-OLR Admin Staff

District owners of the OLR process at Central Enrollment

G-OLR Administrators

On Line Registration Admin

G-OLR READ only

READ only to OLR applications

G-OLR Staff

Staff supporting the On-Line Registration Module

G-OLRSpedNotification

Used for notifying CE staff of OLR indicating student received special ed services.  No tool rights are attached to this group.

G-PBIS Coordinator

Access to student behavior data for the purpose of creating data reports for the PBIS team. 

G-Photo Export (read)

Created for Library Services to create student photo list.

G-Photo Importers

Users that are permitted to batch load student photos using the batch load utility.  Modify rights to Student> Photo import only. 

G-Physical Therapists

Certificated staff working with students in physical therapy.  Modify rights to documents, contact log and forms. 

G-Principal Coaches-School Leaders

Per K.Moser-Coaches will need Read access in IC for all district schools. Coaches will not update/change any data in IC. They will be guiding work with others.

G-Project Connect 

Staff and Admins working with students with misplaced residence.  (homeless).  Modify rights to census and programs/flags.  No attendance rights.

G-PSW Administrators includes user wo behv or schd

Administrators who need scheduling or behavior assessments for tool rights. Also includes users with job descriptions that do not require an assessment.

G-PSW Counselors also includes non school counslrs

Counselors who need to pass the scheduling assessment for tool rights. Also includes counselors that do not need to complete the required assessments.

G-PSW IA PEAK

PSW group for PEAK Instructional Assistants that need to pass the behavior assessment.

G-PSW Leadership Interns

Leadership Interns who have not passed the required assessments. behavior and scheduling

G-PSW Secretaries includes non school sec

Secretaries who need to pass assessments for tool rights. Includes non-school secretaries that  do not need to take assessments i.e. transportation etc. Read only to student data.

G-Psychologists 

Certificated staff in Special Ed working with Psychology department.  TDX#:  2548341 - Added Care Team Control Log rights R, W, and A to User Group, kjk, 12/3/2024

G-RecordsTransfer Log READ ONLY

Access to add to the Records Transfer Log. 

G-Regional Family Engagement Coordinator

Employees Professional I - assigned to region working as Regional Family Engagement Coordinators who are designated to support Family Ambassadors.   'Read' only access to all calendars.

G-Safety & Security

CCS Safety & Security Specialist and Safety & Security Supervisors with READ only access to student data. Includes Transportation Safety Suprv.

G-School Librarians 

Contains Certificated Librarians and Library Instructional Assistants.  No modify rights to enrollment or attendance.  Modify rights to fees and Chromebooks.

G-School Site Attendance Scanning

This group is for non secretaries.   Student badge scanning tool rights for the check in/out feature and the kiosk.

G-School-Student Program Assistants

Read access to student data. Grades. Scheduling and Behavior. Read Chronic Absenteeism. All Schools. Student Information Read Only.All Schools. Read/Write for PLP - Attendance Plans. Contact Log. and upload documents. HB 410 Truancy. 

G-Secretaries - ES

ES School secretaries with access to write attendance and walk in scheduler and household data only. No Behavior tool rights.

G-Secretaries - HS

HS School secretaries with access to write attendance and walk in scheduler and household data only. No Scheduling or Behavior

G-Secretaries - MS

MS School secretaries with access to write attendance and and household data only. No Scheduling or Behavior

G-Secretaries - Substitutes

Substitute secretaries not currently assigned to a school. No access unless assigned.  When assigned will have modify rights same as secretaries (attendance and walk in scheduler. household data)

G-Secretary Regional Athletic

Assigned group by Vince Clarno

G-SELP

READ to student data.  Also has the ability to add a Behavior Referral. SELP (Social Emotional Learning Practitioners)

G-Social Workers

STAR Teachers are included (same tool rights).  Read only to student data including attendance and grades.  

G-Special Ed Admins

Admin rights to Special Ed. all plan data.  Read only for enrollment and attendance.

G-Special Ed Enrollment Sec NYR

Special Ed Secretary group for next year placements. Provides the ability to delete future enrollment records

G-Special Ed Enrollment Spec

Write access to Special Ed data and Enrollment across the district.

G-Special Ed ETR Staff

No enrollment rights.  Write access to Special Ed data including ETR.  (This group does not include teachers)

G-Special Ed Instructional Assistants

Instructional Assistant to student and special ed data (includes PLP, behavior referral).  Write access for classroom attendance.

G-Special Ed Staff

Read only to student and special ed data.

G-Special Ed Transition Coord

Includes coordinators.  Modify rights includes the instruction module (grades) and classroom attendance.

G-Special Ed Tutors 

Access to write on Instruction module and Special Ed data.

G-Speech Therapists

Certification Speech - Read Spec Ed and edit for PLP

G-Srs to Soph Enroll Spec

Enrollment rights to enroll secondary to S2S and DeVry

G-Student Data Specialist-Cent Enroll wdelete enrl

Enrollment Delete rights for Jessica Householder

G-Student Data Specialist-SANDBOX ONLY 

This is to be added (in the SANDBOX ONLY) to the SDS positions that work directly with the schools.

G-Student Data Specialists-School

SDS with access read everything and added detail for the SDS positions that work directly with the schools.

G-Student Support Services

Read only student data including attendance and behavior.

G-Summer School - Principals

NULL

G-Summer School - Secretaries

NULL

G-Summer School - Teachers & IA's

NULL

G-Summer School-Build.Coord (READ)

NULL

G-Support Ctr/CCP/Educ Options enrollment sec

Staff responsible for dual enrollment and adding courses to CREDIT Flex. Credit Advancement. Srs 2 Soph. The Support Ctr and CCP Courses.  Enrollment write access - district wide. add sections and walk in scheduler and grades.

G-System Admin Rollover 

This tool group is used by system administrators for rolling over school calendars to next year and student enrollments to next year's calendar.

G-System Administrator

Has access to all modules all calendars to maintain student data system

G-System Administrator (Hidden)

G-Teachers - Educational Options

Virtual Credit Advancement teachers. grades. classroom attendance.

G-Teachers - ES

All ES teachers with Instruction module with classroom teacher attendance and entering grades

G-Teachers - HS

All HS teachers with instruction module with classroom attendance and entering grades

G-Teachers - MS

All MS teachers with instruction module with classroom attendance and entering grades

G-Teachers - Other

READ only across the district: e.g. TOSA's (non school) Tutors. Resource Teachers. Reading Specialists (non Classroom) and teachers at Institutions (Maryhaven. JDS. St. Vincent's).  VCAP teachers who need to see students across the district.

G-Teachers - Spec Ed

Special Education Teacher with access to Special Ed Data. Classroom Instruction and teacher attendance.

G-Teachers - Spec Needs PreSch Child Outcome Sumry

Spec Needs PreSchool Teachers with Access to edit the Child Outcome Summary tab info. Users need Teacher-Spec Ed group as well

G-Teachers - Substitute

No access without additional school calendar for current school they are subbing in.

G-Teachers Part Time Hourly

All Part Time hourly job class.  Read only.

G-Teachers Support Center

Instruction module and behavior management

G-TOSA - Dean of Stud./Testing Teach

Includes TOSA's/ 'Dean of Students' specialization and CPI staff.   READ only to Ad Hoc Rprts.   Write access to Student Misc.,PLP contact log and attendance.    No modify rights to enrollment. behavior. grades, att. letters upload-no edit. 

G-TOSA - School Based

Includes TOSA's assigned to schools (Not Dean of Student and not Testing Teach). No tool rights assigned.

G-Transportation Admin

NULL

G-Transportation Call Center

READ only transportation dept. staff.

G-User Security Admin

IT create new Campus accounts and give them district employment and district assignment.  Enter demographic data but no user group assignment.

G-User Security Admin-Create User

Created for Jessica Householder to create parent portal users.

GT - Data Change Tracker

Ability to run the Data Change Tracker Report  group created 5/23/2022 - jvance

GT - Delete Academic Forms

User must have an Additional Tool Rights request to be added to this group. Access to delete Forms from the Academic Plans Module. 

GT - Delete Course Requests (HS Counselors)

Group only given to special logins created for counselors (i.e. rd_beechcroft) to allow them to delete course requests for next school year.  This group also gives READ access to Graduation and Census to allow users to ad-hoc filters.  5/9/2023 - jvance

GT - IEP Unlock

This group allows the user to unlock IEP's to be able to view the IEP in detail.  All users in this group should have an Additional Tool Rights Requests completed. 

GT - Room Updates

Allows user to R/W/A Room data for schools. User needs approval to haver this tool added to their user group

GT-  Report-Federal Chronic Absenteeism

Ability to run the  Federal Chronic Absenteeism Report

GT- Letter Designer

GT-3GRG

Users that need read only to all Elem. Schools for the 3rd grade reading tests results.

GT-Academic Programs

Viewing Plan Data for MYAP

GT-Ad Hoc (Full Reporting)

Tool to create reports and query for data.  No delete rights for user groups. Ability to edit groups.

GT-Adhocs for ERF

Ad-Hoc  reports used during the enrollment roll forward process.  Used primarily by the IC System Admin team

GT-Adhocs for YEP

Ad-Hoc reports used during the Year End Process. These reports are primarily used by the IC System Admin team.

GT-Adhocs Selection Filter Update

Users in this group have the rights to modify existing Selection Editor Ad-Hoc Reports.  REMOVE users after Master Scheduling Complete.   Added 4-5-19 jvance

GT-ADM and ADA Detail Report

Individual users that are approved to run the ADA ADM Report for their school. An Additional Tool Request is needed for a user that is not an Administrator. This is a large report that sometimes slows down the system if too many users are running it.

GT-Administrator NO SCHEDULING

GT-Administrator-Woodcrest (summer start up group)

Admin tool rights minus the schedule wizard and delete rights.

GT-Admins Transcript Post

For system admins to post to transcripts.

GT-Announcements-User Communication

Tool Right Group for a non administrator to send announcements to the entire school.

GT-APA Reports

Reports designated for the Academic Data Performance Analyst group

GT-Area Superintendents Reports

Changed name from Executive Director Reports to Area Superintendents Includes Superintendent

GT-Assessment Delete

Temporary tool rights for assessment group to correct error in testing data.

GT-Assessment Industry Credentials

Access to add Industrial Credentials per EMIS requests.  Must have an approved additional tool access. Added 21-22 calendar rights temporarily

GT-Attend Report CeeHive

Read only report

GT-Attendance Period Staff (Campus Instruc)

These are school staff other than teachers who need to take period attendance for helpers (e.g. Counselors. Librarians. etc).

GT-Attendance Scanning Admin

System Admins or Need additional tool rights. Student badge scanning tool rights for the check in/out feature and the kiosk.

GT-Attendance Summary Report

For individual users that are approved to run the Attendance Summary Report for their school. An Additional Tool Request is needed for the tool for a user that is not an Administrator. This is a large report that sometimes slows down the system if too many people are running it. These reports are best run late in the afternoon or very early in the morning.

GT-Behavior Events Report

READ ONLY access to the Behavior Events Report. 

GT-Behavior Letters

Behavior Letter Wizard to run letters.  No edit tool rights.

GT-Behavior Management

This group is for Additional Tool Access requests to accommodate approved employees that do not have behavior entry in their job description.

GT-Behavior Mgmt. w-Delete

This group is for people who want full control over behavior events includ. delete rights and is not in their job description.  Approval in CCSDAS is needed for this group.

GT-Behavior Referrals

Referrals only and behavior reports.

GT-Behavior Resolution Report

READ ONLY access to the Behavior Resolution Report. 

GT-Billing

Edit rights to billing

GT-Career Ctr Attendance

READ only account for HS with students in Career centers for attendance purposes.

GT-Census & Portal Processor

Central Office with write access for household and people

GT-Census (READ only)

Read only to Census data

GT-Census-Edit  Phone for CAM

Additional Tool Access for Social Workers, etc. to edit household phone numbers.

GT-CHIP Program EMIS Tool

Access to EMIS and the ability to save legal district of residency on Infinite Campus for students in the CHIP program

GT-Chromebook Distribution

NULL

GT-Classroom Monitor

This group is for users who are not secretaries that need access to the Classroom Monitor.  Must have an approved Additional Tool Rights and pass the Elementary Attendance PSW.

GT-Compliance Manager

No tool rights on this group. It is used for the Compliance Manager to receive the EA in IC.

GT-Course Add to School Deck only

NULL

GT-Course Catalog

Ability to edit in the course catalog and course master. IC members should be the only ones in this group.

GT-Course Deck Administrator

Curriculum designee to create courses for district and individual schools.

GT-Course Master (READ)

NULL

GT-Course Master Custom

Custom Data Elements for course master.  Clean up for State Reporting

GT-Course Section/Add Prim Teach

NULL

GT-Covid Tracing

Read, Write and Add to Covid Tracking tab. For users that are not Nurses or School Admins or Secretaries.

GT-CustomAuthAdmin

Outline Links & Custom Auth RWA for developers

GT-Daily Attendance

This group is for users who are not secretaries that need access to the Daily Attendance.  Must have an approved Additional Tool Rights and pass the Elementary Attendance PSW.

GT-Data Analy Spec Rpts

Data Analyst Specialist Reports for Community and Charter Non Public

GT-Discipline Ltrs (Hearing Ofc Only)

Hearing Office group to edit letters in the Behavior Letter Wizard.

GT-District Assignments (READ)

Must have additional tool access for this group.

GT-Division of Registrar Reports

GT-Document Delete-Attendance Tab (Need Add Tool)

Rights include edit for attendance. User must have approved Additional Tool Right on file.

GT-Document Delete-General

Approved Additional Tool Right needed.

GT-Document Delete-Health

Needs approved Additional Tool Access request form and approval of Health Supervisor.

GT-Document Uploader

Tool rights to upload documents to the Student Information>General>Documents tab.in every CCS school.

GT-Document-Attendance Tab Upload (for Notes)

This gives user access to upload documents on the Attendance tab and to edit the attendance for that student for the day. Staff without attendance tool rights will need an additional tool access request approved.

GT-Duplicate Combine Person

Data Utilities > Combine Person has to be assigned to the individual tool rights of the members of this group.

GT-Early Warning & Insights Dashboard

Early Warning module and Insights Dashboard. 

GT-Elementary School Master Scheduling Admin

This is for the ES Master Scheduler Admin on the Infinite Campus Support Team.  Anyone else in this group must have approval. 

GT-Enrollment Counts for Hardware

This group is used for users who need access. to run the Enrollment Counts for Hardware report

GT-ESL Admin Tools

Write and add to instruction module LEP admin set up

GT-Fee add for Teachers (add. tool access req.)

Teachers who desire to add fees for students (e.g. instrumental, etc.).  An approved Infinite Campus additional tool access form is required.

GT-Fee Management

Used by Treasurer's office to add/update/delete fees. fee types. and manage Online Payments

GT-Fee Payment Only

Accountants in Treasurer's office to take payments for fees in all schools and years but not to create fees.

GT-Flags

Add flags to students in assigned location (e.g. 504, etc.) No calendar tool rights on this group.

GT-Flags-Districtwide Delete (Nurses)

Central Office (Nurses) Edit and delete rights for flags for all CCS students. (Health included).

GT-Forms (Academic - High Dosage Tutoring)

Needed for Letreese Jones to create forms for High Dosage Tutoring

GT-Forms (Enrollment & PLP)

Access to add a custom form (behavior for CPI). No tool rights to create behavior events.

GT-Forms-Behavior Form Entry

Does not include Behavior Management tools

GT-Foster Care

Custom fields

GT-Foster Care (READ only)

Foster Care and Homeless Read Only for Transportation.

GT-Gifted Assessment Admin

Gifted fields

GT-Gradebook READ

Approved 'Additional Tool Access' form needed for this group.  Tool right is READ only to Grades tab gradebook) READ only. Member consist of  Dean of Students and Intervention IA's.

GT-Graduation Requirement Tools

Seal of Eligibility

GT-Graduation Tracking Report

Access to the Graduation Tracking report only. 

GT-Graduation Tracking Report & MS Success Plans

Access to the Graduation Tracking, Graduation Tracking Regions and Middle School Success Plans. 

GT-Hall Monitor Grid

Access to the Hall Monitor Grid. s Users should be added at the direction of G.W.

GT-Hall Pass Admin Settings

Admin settings to the Hall Pass tool. Users should be added at the direction of G.W.

GT-Health Document Upload

Upload tool rights to Health General Documents.

GT-Health Immunization READ

Users can read and print immunization records

GT-HealthREAD-All Schools

Read only

GT-IEP/504 Most Recent (READ ONLY)

Read only access to IEP and 504 most recent.   Must have an additional tool rights request for this group.

GT-Instruction-Full Gradebook

Write to instruction module

GT-Internship Data (Read only)

Cheryl Ward designated group to see internship/hours only from counselor tab to support mentors.

GT-Lockers

Write and add to lockers

GT-Matriculation Report

Access to view the report other than Counselors, Admins and TOSA working as instructional coaches. These users already have the report on their tool right group

GT-Messenger (Communications Dept.)

This group is for CCS Communications Dept. only.  It includes emergency messenger.

GT-Messenger (General) 

This group is for school wide messenger. For staff that do not have messenger included in their job description. Additional tool right approval needed.

GT-Messenger 2.0

Group to be used for users that have been trained on Messenger 2.0. This group cannot send to staff .

GT-Middle School Success Plan

Read only access to Middle School Success Plans.   Must have an Additional Tool Rights Request for this group.

GT-MTSS Report

Access to run the MTSS report.

GT-Multi Language Editor Team

Team working on translating OLR data to multi languages.

GT-Multi Language Editor Team (READ)

User that needs to see multi language editor for language groups

GT-NCH Dental Team

NCH dental team employees that needs access to IC for student demographic information and schedule.

GT-NCH Tab

This Nationwide Hospital group has write tools to the NCH tab under Health Module for all schools to add Health programs only.

GT-Next Year Master Scheduling 25-26

GT-Next Year Placement

Used by School Choice ESL Spec Ed for assigning students a 24-25 sch yr enrollment.

GT-Next Year Scheduling DELETE

Users in this group will have rights to delete sections and students from sections.  Must be Add Tool Right approval if needed before new calendar is activated.

GT-Next Year Scheduling HS Counselors

Request Wizard only

GT-Next Year Scheduling MS Counselors

Request Wizard

GT-Nurses with All Schools-All Calendars-Read

Full Ad-Hoc tool rights to run Health Reports for 'All Schools'

GT-OLR Delete Registrations

Job Description of Enrollment Specialists with delete rights to OLR registrations and students in OLR

GT-Parent Portal (READ for user ID)

NULL

GT-Period Schedule Modify

Period schedule

GT-Pilot Schools Secretary Attendance Scanning

This group is for secretaries.  Student badge scanning tool rights for the check in/out feature and the kiosk.

GT-PLP Plan Creation

Approved additional tool rights for secretary is needed for this tool. Allows secretary to create a PLP Plan (attendance, etc.).

GT-PLP w/Edit-District Wide

NULL

GT-PLP-Contact Log

Add and write tools for Contact Log in PLP (Learning Plans) for CCS schools.

GT-Portal Request Processor

This gives the user Read Write Add access to request in the parent portal.  For example this allows the user to submit a transportation that the parent would do via the parent portal on behalf of the parent.

GT-Previous Year 23-24 w/Edit Rights

Calendar for every school with edit rights for previous year. 

GT-Programs (Admin)

Tool right to CREATE flags.

GT-Protected Identity

Access to Protected Identity screen - very few should have access - jvance 9/15/16

GT-Quality Points Calculation

This group is for users that are not administrators and needs to run the Quality Points Calculation report.  Needs approved Additional Tool Access request form.

GT-Religious Observation Room Kiosk

Tools for the Religious Observation Room Kiosk under Custom Scanning tools.  Users should be added per G.W. request.

GT-Report 'Foster Placed'

Cheri's report for Student Information > Reports > Pupil Services > Foster Placed

GT-Report 'Missing Tdap'/'MCV4'

NULL

GT-Reports-District

READ only District wide (has 'All schools')

GT-Request & Rosters

Access to Request & Rosters Tab for use during school year.  Users must have an Additional Tool Rights Request to be added to this group. 

GT-Request Wizard 24-25

Most often used for elementary school. Most HS and MS (grade 8) are using School Links.

GT-Reset Portal Password

Reset Portal Password functionality is not limited to parent portal accounts. Please be aware of this as you assign the tool group to a user.

GT-Saturday Super Reader Report

NULL

GT-Sched Roster COPY WIZARD ONLY

Use the Roster Copy Wizard to enroll students in a singleton course before other schedule things are done in the Schedule Wizard. Can also be used to copy roster from a previous calendar and section.  

GT-Sched Roster SET UP Only

Additional Tool Rights request required after school starts for this tool

GT-Sched-Roster Batch Edit

Access to Roster Batch Edit Tab for use during school year

GT-Schedule Gap Filler

This group only has the ability to schedule using the Schedule Gap Filler tool.  Additional Tool Rights must be on file.

GT-Scheduling Board

No Calendar rights on this group. Calendar rights are added on User Accounts

GT-Scheduling Section Staff( read)

Ability for users to see a sections/classes.

GT-SDS Next Year Master Scheduling 24-25 

Add to SDS Team during Master Scheduling for 24-25 school year.

GT-SFIT Action Log

Users who add/update SFIT Action Log for Project Connect.  Created 2/2/2024 - jvance

GT-Special Ed (READ)

This group has ECLIPSE teachers READ only for Spec Ed.

GT-Special Ed Admins Reports

Read for reports

GT-Special Ed Dates

Allows the Special Education Coordinators assigned to the hearing office to have access to "SPED DATES" in IC.   All other users in this group should have an Additional Tool Rights Request approved via the CCSDAS.

GT-Special Ed Delete Rgts (EMIS)

Additional Tool Access Required to delete in SPED Dates for errors that might occur by SPED EMIS

GT-Special Ed Intake Log

NULL

GT-Special Ed Intake Log READ only

NULL

GT-Special Ed PreSchool Secretaries

NULL

GT-SSID Management

NULL

GT-Staff Demographics

Need Additional Tool Rights request

GT-State Report HB 410 Truancy Report/PLP

Read only to HB-410 report in State Reporting group and write/add to PLP Contact.

GT-State Reporting

Tool with write for state reporting

GT-Student Svcs Prog Coord

Needs additional tool access approval: Custom school period schedules, Custom transcript, Special Education ETR & IEP. Transportation Opt In or Out (view &Edit).Locker assignment list and the ability to update emergency contact name and number

GT-Summer School - CE Enrollment Staff

Summer School Staff helping Central Enrollment with enrolling for summer school. 

GT-Summer School Enrollments

This group is for those who only need to do enrollments for Summer School. Anyone put in this group should have approval from Michael T./Tonya F. as well as an Additional Tool Rights Request via the CCSDAS.

GT-Summer School Master Scheduling

This group is for those working in the Summer School District office that need to schedule students and edit/update courses and teachers. Users in this group should have an Additional Tool Rights Request submitted and approved by the Summer School Office.

GT-Summer School Walk-In Scheduler

The group has no enrollment rights but is used by Summer School Building Coordinators. Must pass secondary scheduling assessment.  Persons have request from Summer School supervisor to add users to this group.

GT-Supplemntl Transprtn

Access to the Supplemental Transportation Tab  for COTA passes to record/monitor private vendor appropriately

GT-Surveys

Create surveys

GT-SWARM

Users needing access to SWARM but are not Social Workers. Additional Tool Access required. Social Worker group already has access to all SWARM tools except settings.

GT-SWARM Admin

Social Worker supervisor with access to settings in SWARM. Also K-12 solutions admin with access to IC Technical Institute.

GT-Teacher Positive Attendance

Positive Attendance Tab for Campus Instruction for teachers who use Positive Attendance

GT-Teacher Schedules

Read only to see teacher schedules.Curriculum and HR people to view teachers and student schedules (read only)

GT-teachertesting-kdc

NULL

GT-Testing Coordinator

Testing and assessment data

GT-TGRG Teacher Credentials (EDIT)

NULL

GT-TGRG Teacher Credentials (READ)

NULL

GT-Transcript Delete

For members of IC Core Team to delete erroneous transcript grades.    All other users must have Additional Tool Rights Request on file to be added to this group.

GT-Transcript Post

Using Post to Transcript tool. read access to transcripts

GT-Transcript Updater 

Tool rights to help with data transfer from legacy eSIS system (e.g. Jennifer Welker 08-09. 09-10. 10-11. 11-12  12-13. 13-14. 14-15. 15-16 16-17. 17-18. 18-19. 19-20.  All others must have an Additional Tool Rights Request.

GT-Transportation Calendar READ

Transportation - Calendar READ only to view grade levels.

GT-Transportation Opt In / Out

This tool right allows the user to opt users in or out of getting transportation with Transportation K8 or 912 tab.

GT-Transportation Preference

Transportation Preference Tab per Chris Kell

GT-Transportation Survey

Access to the IC Survey tab. Language Assistance Team will assist with calling families to complete the survey.

GT-Transportation Tab Edit

Access to edit transportation tab for Foster Care for any CCS student

GT-Transportation-Bus Behavior Referral

Bus Driver Behavior Referral tool rights.

GT-Trnscrpt Delte-OLR Status(need add.tool access)

This tool needs an approved Additional Tool Access form per user.

GT-Walk-In Scheduler

e.g. The group has no enrollment rights but is used by pre-school schedulers with enrollment rights (Special Ed Enrollment Specialist) and The support center IA to schedule students into the program. Must pass sched assessment need approvAdd Tool Req

GT-Walk-In Scheduler Delete

Abillity to unload and overload a single student's schedule.  Need Additional Tool Right after first day of school.

GT-Walk-In Scheduler Overload

NULL

Gz-Director-Supervisors wo tool rights

Used as a placeholder for employees who may not need Infinite Campus access but assigned professional title ie Director Suprv Professional