End of Year Secretary Checklist 2024-2025

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Task		Completed

Task		Completed
Submit student retentions through the CCSDAS	Retention Window: May 2, 2025 - Jun 11, 2025 All schools must have retentions completed by Jun 11, 2025
Process outstanding withdrawals for the current school year	Prior to secretaries leaving for the year
Run withdrawal code verification report	Prior to secretaries leaving for the year
Process withdrawal corrections (if applicable)	Prior to secretaries leaving for the year
Ensure all attendance data has been entered/UPLOADED/filed for the 24 - 25 school year	Prior to secretaries leaving for the year
All attendance records properly boxed and stored	Prior to secretaries leaving for the year
Ensure all due process letters have been uploaded for the 24 - 25 school year	Prior to secretaries leaving for the year
All behavior records properly boxed and stored according to the records retention schedule	Prior to secretaries leaving for the year
Check with the administrator to make sure final grades have been entered	This is on the principals' checklist.
Run school year end - leaving report	Prior to secretaries leaving for the year
Prepare and log cumulative records for students leaving your school	Prior to secretaries leaving for the year
Properly document address changes completed in infinite Campus	Parents are responsible for submitting address changes via Parent Portal.
Fees Audit Report printed and provided to the administrator	As indicated by principals
Locker assignments end dated for 24 - 25 school year	As indicated by principals
Elementary Schools: 25/26 Scheduling tasks complete-Secretaries must run 25/26 Gap Scheduler, notate which section each student needs assigned & send to your SDS.	Prior to secretaries leaving for the year

End of Year Secretary Checklist 2024-2025

Task

Completed

Task

Completed

Submit student retentions through the CCSDAS

Process outstanding withdrawals for the current school year

Run withdrawal code verification report

Process withdrawal corrections (if applicable)

Ensure all attendance data has been entered/UPLOADED/filed for the 24 - 25 school year

All attendance records properly boxed and stored

Ensure all due process letters have been uploaded for the 24 - 25 school year

All behavior records properly boxed and stored according to the records retention schedule

Check with the administrator to make sure final grades have been entered

Run school year end - leaving report

Prepare and log cumulative records for students leaving your school

Properly document address changes completed in infinite Campus

Fees Audit Report printed and provided to the administrator

Locker assignments end dated for 24 - 25 school year

Elementary Schools: 25/26 Scheduling tasks complete-Secretaries must run 25/26 Gap Scheduler, notate which section each student needs assigned & send to your SDS.