Master Scheduling Overview

Calendars

Roll calendars forward from previous school year. This includes creation of dates, terms, & periods which are the basis for the master schedule. Certain staff will be given access to next year's calendar to begin the scheduling process

CAMPUS SUPPORT TEAM

November

Courses

Courses, sections, rooms, & teachers will be copied over from the previous year

CAMPUS SUPPORT TEAM

November

Courses

Determine Course Offerings

MASTER SCHEDULER

December - January

Courses

Course setup and verification

MASTER SCHEDULER

February - April

• This is done concurrently with students creating course plans

• Plan this out! Meet with staff. What’s changed since last year? What can we improve?

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Enrollments

Enrollment Roll Forward (ERF) process initiated

CAMPUS SUPPORT TEAM

• Initial ERF is run in December to prepare for the School Choice Lottery.

• This is repeated monthly through June to pick up newly enrolled students, student who moved to a different building, etc.

• When the School Choice / Lottery begins, these updates will be loaded nightly into Infinite Campus

• SPED, ELL placements made manually based on availability and student need

Requests

Enter Student Course requests

MASTER SCHEDULER

COUNSELORS

STUDENTS

February - April

• High school requests will be made in Schoolinks via the Course Planner tool

Plan

Run Reports and review data

MASTER SCHEDULER

March - April

Build

Create/update courses & sections based on your plan

MASTER SCHEDULER

March - April

Load

Loading of student requests into the Master Schedule

MASTER SCHEDULER

May

Cleanup

Fill in any gaps in schedules

MASTER SCHEDULER

COUNSELORS

June - August