Master Scheduling Overview

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Scheduling Process Overview

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Overview of the Master Scheduling Process

	Category	Task	Who	When

	Category	Task	Who	When
1	Calendars	Roll calendars forward from previous school year. This includes creation of dates, terms, & periods which are the basis for the master schedule. Certain staff will be given access to next year's calendar to begin the scheduling process	campus support team	November
2	Courses	Courses, sections, rooms, & teachers will be copied over from the previous year	campus support team	November
3	Courses	Determine Course Offerings	master scheduler	December - January
4	Courses	Course setup and verification	master scheduler	February - April This is done concurrently with students creating course plans Plan this out! Meet with staff. What’s changed since last year? What can we improve?
5	Enrollments	Enrollment Roll Forward (ERF) process initiated	campus support team	Initial ERF is run in December to prepare for the School Choice Lottery. This is repeated monthly through June to pick up newly enrolled students, student who moved to a different building, etc. When the School Choice / Lottery begins, these updates will be loaded nightly into Infinite Campus SPED, ELL placements made manually based on availability and student need
6	Requests	Enter Student Course requests	master scheduler counselors students	February - April High school requests will be made in Schoolinks via the Course Planner tool
7	Plan	Run Reports and review data	master scheduler	March - April
8	Build	Create/update courses & sections based on your plan	master scheduler	March - April
9	Load	Loading of student requests into the Master Schedule	master scheduler	May
10	Cleanup	Fill in any gaps in schedules	master scheduler counselors	June - August