HS/MS Master Scheduling Training 2025
- Jason Vance
Trainings will be held via Zoom and in-person at the Central Enrollment Computer Lab as noted.
Everyone is welcome to attend any session below (more than once if you wish). Some have asked for recommendations on courses they should take. Because the Scheduling Board is new (replacing the Schedule Wizard), this is a course that everyone doing master scheduling should take. We also recommend everyone take the Student Course Requests course, as we will discuss the process for getting requests from SchooLinks. New for 2025 is the Requests & Rosters course, which goes over this new tool in Infinite Campus.
Courses highlighted in red below have already occurred. Those courses that are held via Zoom have their recordings posted here shortly after the conclusion of the class.
Scheduling Experience Level | Required Courses | Recommended Courses | Optional Courses |
|---|---|---|---|
1 year or less | Master Scheduling Overview Student Course Requests Course/Section Setup Scheduling Special Education Students Using the Scheduling Board (formerly Schedule Wizard) Requests & Rosters |
|
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1-3 years | Student Course Requests Using the Scheduling Board (formerly Schedule Wizard) Requests & Rosters | Master Scheduling Overview Course/Section Setup Scheduling Special Education Students |
|
3 or more years | Using the Scheduling Board (formerly Schedule Wizard) Requests & Rosters | Student Course Requests
| Master Scheduling Overview Course/Section Setup Scheduling Special Education Students |
Master Scheduling Overview
This is a 1-hour training for those new to Master Scheduling, or new to the process in Infinite Campus
In this course we will outline the entire master scheduling process in preparation for the remainder of the training courses.
required This training is required for all new schedulers
Class ID | Day | Date | Time | Location |
|---|---|---|---|---|
MSO-1 | Tuesday | Mar 4, 2025 | 8:30am - 9:30am | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
MSO-2 | Thursday | Mar 6, 2025 | 8:30am - 9:30am | 🎥 - Zoom Recording: |
MSO-3 | Friday | Mar 7, 2025 | 12:00pm - 1:00pm | Zoom |
Student Course Requests
This is a 1-hour training to help understand how to get student course requests entered
In this course we will cover entering student course request methods, including:
Schoolinks imported requests
mass request entry via the Request Wizard
individual student entry via the Walk-In Scheduler
Students/Parents entering requests via the portal
Class ID | Day | Date | Time | Location |
|---|---|---|---|---|
SCR-1 | Tuesday | Mar 4, 2025 | 10:00am - 11:00am | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
SCR-2 | Thursday | Mar 6, 2025 | 10:00am - 11:00am | 🎥 - Zoom Recording: |
SCR-3 | Monday | Mar 10, 2025 | 11:00am - 12:00pm | Zoom |
Course/Section Setup
This is a 2-hour training to understand the process setting up courses & sections
We will cover:
Adding new courses to your course deck
Removing unused courses
Adding new sections / Removing unused sections
Assigning teachers, rooms, terms & periods
Run reports to determine what you offered last year to help plan for next year
NOTE: This training does NOT cover the Scheduling Board. This will be in a later session.
Class ID | Day | Date | Time | Location |
|---|---|---|---|---|
CSS-1 | Tuesday | Mar 4, 2025 | 1:00pm - 3:00pm | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
CSS-2 | Thursday | Mar 6, 2025 | 1:00pm - 3:00pm | 🎥 - Zoom Recording: |
CSS-3 | Monday | Mar 10, 2025 | 1:00pm - 3:00pm | Zoom |
CSS-4 | Wednesday | Mar 12, 2025 | 10:00am - 12:00pm | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
Scheduling Special Education Students
This is a 1-hour training to understand the process for scheduling Special Ed Students
Guidance Document from Specialized Instruction & Inclusion team here.
Class ID | Day | Date | Time | Location |
|---|---|---|---|---|
SES-1 | Friday | Mar 7, 2025 | 1:30pm - 2:30pm | 🎥 - Zoom Recording: |
SES-2 | Wednesday | Mar 12, 2025 | 9:00am - 10:00am | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
SES-3 | Friday | Mar 14, 2025 | 1:30pm - 2:30pm |
Requests & Rosters 🆕
This is a 1.5-hour training to understand how to use the new Requests & Rosters tool
We will cover:
Add or remove course requests based on a scheduling team, an Ad hoc filter, existing requests, or from previous section rosters.
Copy section rosters from one course to another course.
Manually build section rosters for specific courses or grade levels or groups of students. Add or remove students from a section.
Update the Start and/or End Date for all students in a course section.
Related reports: Request Batch Report, Request Detail Report, Requests Satisfied Report, Schedule Units Report
Class ID | Day | Date | Time | Location |
|---|---|---|---|---|
RR-1 | Tuesday | Mar 25, 2025 | 8:00am - 9:30am | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
RR-2 | Monday | Mar 31, 2025 | 8:00am - 9:30am | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
RR-3 | Thursday | Apr 3, 2025 | 10:00am - 11:30am | 🎥 - Zoom Recording: https://drive.google.com/file/d/1NG3g5vPYXCg2aNP6Ti7_MzxE81mfjMY2/view?usp=sharing |
RR-4 | Monday | Apr 7, 2025 | 12:30pm - 2:00pm | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
Scheduling Board
This is a 2-hour training to understand how to use the Schedule Board (formerly known as the Schedule Wizard) to load students into your master schedule
We will cover:
Overview of the different screens and menus
Scheduling Rules
Loading & Unloading students into your schedule
Adding new sections / Removing unused sections
Updating teachers, rooms, & section numbers
Running reports to check progress
Class ID | Day | Date | Time | Location |
|---|---|---|---|---|
SB-1 | Tuesday | Mar 25, 2025 | 10:00am - 12:00pm | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
SB-2 | Monday | Mar 31, 2025 | 10:00am - 12:00pm | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
SB-3 | Thursday | Apr 3, 2025 | 12:30pm - 2:30pm | 🎥 - Zoom Recording: https://drive.google.com/file/d/1jS5sV5JaEh4Ih10rXeO9LEwtySlfNSWp/view?usp=sharing |
SB-4 | Monday | Apr 7, 2025 | 2:30pm - 4:30pm | Central Enrollment (430 Cleveland Avenue) - Computer Lab Room 213 |
Open Labs
Open to all secondary schedulers - no registration required
These are drop-in sessions to allow schedulers to ask questions about their specific schedule
All Open Labs will be in the Computer Lab at Central Enrollment
Class ID | Day | Date | Time |
|---|---|---|---|
| March |
| |
OL-1 | Tuesday | Mar 25, 2025 | 3:00pm - 4:30pm |
OL-2 | Wednesday | Apr 2, 2025 | 10:00am - 12:00pm |
| April |
|
|
OL-3 | Wednesday | Apr 9, 2025 | 1:00pm - 3:00pm (this lab will be in room 210 and you will need to bring your own laptop) |
OL-4 | Tuesday | Apr 15, 2025 | 9:30am - 11:30am |
OL-5 | Monday | Apr 28, 2025 | 10:00am - 12:00pm |
| May |
|
|
OL-6 | Monday | May 5, 2025 | 12:30pm - 2:30pm |
OL-7 | Tuesday | May 13, 2025 | 9:30am - 11:30am |
OL-8 | Wednesday | May 21, 2025 | 10:00am - 12:00pm |
OL-9 | Wednesday | May 28, 2025 | 1:00pm - 3:00pm |
| June |
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OL-10 | Wednesday | Jun 4, 2025 | 9:30am - 2:30pm |
OL-11 | Friday | Jun 6, 2025 | 12:30pm - 4:00pm |
OL-12 | Wednesday | Jun 11, 2025 | 9:30am - 12:30pm |