ES - Using Teams

Before we discuss how to create a section in Infinite Campus, we need to discuss the creation of Teams. In order to make scheduling for ES students more efficient, when scheduling a new elementary student, we assign them to a team.  Students in elementary schools will typically travel to lunch, art, music, and gym as a group, and spend the rest of the day in academic classes with the same teacher.  Therefore, we can create a team of teachers to assign to that group of students.

Teams are labeled using the section number of the primary teacher, the primary teachers name, and the room number. For example, 10-Johnson-01 would mean the team is for section 10, Ms. Johnson’s Class, and the room number is 1.

When a new student needs a schedule at an elementary school, users can select a Team in the Walk-In Scheduler tool and all of the courses that the student would need to be assigned to would populate. This eliminates the need to search for each individual course to add to the student’s schedule.

For example:

• A new 1^st grade student comes to the school. 

• The scheduler will check to see which teacher has space for the new student.

• Ms. Johnson teaches 1st grade and has a space in her room.

• The student would be assigned to the team for Ms. Johnson - Team 10.

• The other teachers that are a part of the team would include Mr. Bowman who teaches Physical Education to all students, Ms. Light who teaches Art to all students and Ms. James who teaches Music to all students.  This is your team of teachers that will be assigned to a new 1st grade student.

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Teams are created by school scheduling staff in Infinite Campus using the ‘Team (Scheduling Group) Setup’ tool found in the menu for Scheduling & Courses.  It is recommended that you create the Teams before creating sections for a course.

To create a Team:

1. Click on the Main Menu (Make sure you have the correct school/year displayed).

2. Click Scheduling & Courses.

3. Underneath the Build Schedules heading, click ‘Team (Scheduling Group) Setup’.

4. On the next screen, click the ‘New’ button.

5. In the ‘Scheduling Group Detail’ dialog box, enter in the Team name. (section number – primary teacher last name – room number).

6. Hit Save.

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There is one additional step that schools would need to complete to utilize the Team option for scheduling.  The Team label has to be added to all the courses that are a part of the team on the ‘Section Information’ screen by following the steps below. These steps can also be completed during the process of creating a section for a course.  This will be demonstrated in the next section.

7. Search for the course.

8. Click on the section.

9. In the drop-down ‘Team’, select the correct team.

10. Click Save.

11. Repeat the process for every course that needs to be a part of the team.