Release Overview

Release notes provide the applicable personnel the ability to review enhancements, modifications and changes to Certify Scorecards. It is advised that users review the release notes carefully.

Important Reminder

All Rules indicated as "New" can be found in the Severity 5 - Notification of the scorecard.
"New" rules with this icon SEVERITY 5 => SEVERITY 1 will be moved to Severity Level 1 on the April 29, 2019 scorecard. Remaining rule violations will impact the Data Certification Score after this date.

Attendance

The Infinite Campus Truancy tab records instances of the student meeting the habitually truant or excessively absent thresholds as defined in House Bill 410. This state-specific tab houses the status of a student when they meet the excessive absence and habitually truant thresholds. The current Certify rules were reviewed and modified when possible to use the data from this tab for the student's truancy status. The addition of Excessive Absence and Habitual Truant dates allowed for the creation of two new rules to evaluate whether the letters, teams and plans are created in compliance with House Bill 410.

Example Student on New Rules

The PA Limit Rules were reviewed. There was a discrepancy in the number of absent minutes reported by Certify and the number of minutes in Infinite Campus. These calculations have been corrected.
Attendance rules for student's in Pre-K and 18 years or older have been removed from the Certify scorecards.

Severity: 1 2 3 4 5

= Task Complete . = NEW Rule = Existing Rule Reviewed or Modified

	Scorecards Affected / Severity	Task	Description of Changes
1	District-Wide Schools/Departments Administrators Elementary Secretaries K-8 Secretaries School Counselors Secondary Secretaries Social Workers Special Education	HB 410 Rules - Evaluate how the HB 410 Excessive Absence rules are acquiring the data from Infinite Campus. Created an additional rules to evaluate the status of the Excessive Absence Letter and trigger a violation if not completed in the specified time frame Excessive Absences defined as 38 or more total hours of Absence in a month OR 65 or more total hours of Absence in a year	Modified the current HB410 rules to use the new Infinite Campus Truancy Tab efficiently New Rules Created - ATT 130-0190 - HB410 Excessive Absences must have Absence Notification Letter ATT 130-0290 - HB410 Excessive Absences must have Absence Notification Letter. PAST DUE Replaced Rules: ATT 130-0091 - Students with 38 or more total hours of Absence in a month MUST HAVE an Absence Notification Letter. ATT 130-0093 - Students with 65 or more total hours of Absence in a year MUST HAVE an Absence Notification Letter
2	SEVERITY 5	ATT 130-0190 - HB410 Excessive Absences must have Absence Notification Letter.	This new rule created to trigger a notification when a student's truancy tab is updated with an Excessive Absence Date and Code. Students will report as violation if Parent Notification letter is missing from the PLP Contact Log.
3	SEVERITY 5 => SEVERITY 1	ATT 130-0290 - HB410 Excessive Absences must have Absence Notification Letter. PAST DUE	HB410 Students report as a violation if the Parent Notification letter is missing from the PLP log 7 days after Excessive Absence date on the Truancy Tab.
4	District-Wide Schools/Departments Administrators Elementary Secretaries K-8 Secretaries Options For Success *New School Counselors Secondary Secretaries Social Workers	HB 410 Rules - Evaluate how the HB 410 Habitual Truant rules are acquiring the data from Infinite Campus. Separated the original HB410 Rules into three tasks Parent Invitation Letter Sent Attendance Intervention Team Created Attendance Intervention Plan Created All of this tasks were previously reported in a single rule. By separating the rules the user can narrow down the missing task. Created additional rules to evaluate the status of the Habitual Truancy Tasks and trigger a violation if not completed in the specified time frame. Habitual Truant defined as: 30 or more consecutive hours or 42 or more total hours of Unexcused Absences in a month or 72 or more total hours of Unexcused Absences in a year	-This new rules created to trigger a notification when a student's truancy tab is updated with a Habitual Truant Date and Code. New Rules Created - ATT 130-0191 - HB 410 Habitual Truant Must have Parent Invitation Letter ATT 130-0291 - HB 410 Habitual Truant Must have Parent Invitation Letter. PAST DUE ATT 130-0192 - HB410 Habitual Truant must have Attendance Intervention Team ATT 130-0292 - HB410 Habitual Truant must have Attendance Intervention Team PAST DUE ATT 130-0193 - HB410 Habitual Truant must have Attendance Intervention Plan ATT 130-0293 - HB410 Habitual Truant must have Attendance Intervention Plan. PAST DUE Replaces the following rules: ATT 130-0090 - Students with 42 or more total hours of Unexcused Absence in a month MUST HAVE a Parent Invitation Letter, an Absence Intervention Team assigned and an Absence Intervention Plan created in Infinite Campus. ATT 130-0092 - Students with 72 or more total hours of Unexcused Absence in a year MUST HAVE a Parent Invitation Letter and an Absence Intervention Team assigned.
5	SEVERITY 5	ATT 130-0191 - HB 410 Habitual Truant Must have Parent Invitation Letter	This new rule created to trigger a notification when a student's truancy tab is updated with a Habitual Truancy Date and Code.
6	SEVERITY 5 => SEVERITY 1	ATT 130-0291 - HB 410 Habitual Truant Must have Parent Invitation Letter. PAST DUE Trigger a Severity 1 violation if not completed in the specified time frame.	HB410 Students report as a violation if the Parent Invitation letter is still missing 10 days after Habitually Truant date on the Truancy Tab.
7	SEVERITY 5	ATT 130-0192 HB410 Habitual Truant must have Attendance Intervention Team	This new rule created to trigger a notification when a student's truancy tab is updated with a Habitual Truancy Date and Code.
8	SEVERITY 5 => SEVERITY 1	ATT 130-0292 HB410 Habitual Truant must have Attendance Intervention Team PAST DUE Trigger a Severity 1 violation if not completed in the specified time frame.	HB410 Students report as a violation if the Attendance Intervention Team is missing 10 days after Habitually Truant date on the Truancy Tab.
9	SEVERITY 5	ATT 130-0193 HB410 Habitual Truant must have Attendance Intervention Plan	This new rule created to trigger a notification when a student's truancy tab is updated with a Habitual Truancy Date and Code. Replaces the following rules: ATT 130-0090 - Students with 42 or more total hours of Unexcused Absence in a month MUST HAVE a Parent Invitation Letter, an Absence Intervention Team assigned and an Absence Intervention Plan created in Infinite Campus. ATT 130-0092 - Students with 72 or more total hours of Unexcused Absence in a year MUST HAVE a Parent Invitation Letter and an Absence Intervention Team assigned.
10	SEVERITY 5 => SEVERITY 1	ATT 130-0293 HB 410 Habitual Truant must have Attendance Intervention Plan. PAST DUE	HB410 Students report as a violation if the Attendance Intervention Plan is missing 14 Days after Team Start Date OR 24 days after Habitual Truant Date which ever comes first.
11	District-Wide Schools/Departments Administrators Elementary Secretaries K-8 Secretaries Options For Success *New School Counselors Secondary Secretaries Social Workers	Evaluate the usage of the Pre-K Attendance / Truancy Rules	The following rules will be removed from existing Scorecards: ATT 130-0095 - Pre-K Students with 42 or more total hours of Unexcused Absence in a month MUST HAVE a Parent Invitation Letter, an Absence Intervention Team assigned and an Absence Intervention Plan created in Infinite Campus. ATT 130-0096 - Pre-K Students with 38 or more total hours of Absence in a month MUST HAVE an Absence Notifcation Letter. ATT 130-0097 - Pre-K students with 72 or more total hours of Unexcused Absence in a year MUST HAVE a Parent Invitation Letter, an Absence Intervention Team assigned and an Absence Intervention Plan created in Infinite Campus. ATT 130-0098 - Pre-K Students with 65 or more total hours of Absence in a year MUST HAVE an Absence Notification Letter
12	District-Wide Schools/Departments Administrators Elementary Secretaries K-8 Secretaries School Counselors Secondary Secretaries Social Workers	Evaluate the usage of the 18 or older Attendance / Truancy Rules	The following rules will be removed from existing Scorecards: ATT 130-0100 - 18 years or older students with 42 or more total hours of Unexcused Absence in a month MUST HAVE a Parent Invitation Letter, an Absence Intervention Team assigned and an Absence Intervention Plan created in Infinite Campus. ATT 130-0101 - 18 years or older, Students with 38 or more total hours of Absence in a month MUST HAVE an Absence Notification Letter. ATT 130-0102 - 18 years or older students with 72 or more total hours of Unexcused Absence in a year MUST HAVE a Parent Invitation Letter, an Absence Intervention Team assigned and an Absence Intervention Plan created in Infinite Campus. ATT 130-0103 - 18 years or older, Students with 65 or more total hours of Absence in a year MUST HAVE an Absence Notification Letter
13	Elementary Secretaries K-8 Secretaries Secondary Secretaries	Check attendance calculations on the PAA limit rules	PA Limits Rules attendance calculations were reviewed. Minor adjustment to the calculation of absent minutes were corrected.
14	SEVERITY 5	ATT 130-0050 - Students with 9 days or more equivalent Parent Authorized Absent Minutes must have PA Limit Reached.	The PA Limit Rule is used to add a flag for students that have reached number of Parent Authorized Absence codes. This rule was not directly modified however the Database LU table was modified.
15	SEVERITY 5	ATT 130-0051 - Students with fewer than 9 days equivalent Parent Authorized Absent Minutes with PA Limit Reached.	The PA Limit Rule is used to remove a flag for students that have not number of Parent Authorized Absence code but still have an active PA Limit Flag.

Behavior

The name of this rule was updated to include Event/Participant.

Scorecards Affected / Severity

Task

Description of Changes

1

District-Wide Schools/Departments
Administrators
PEAK IA & Other Behavior Managers

BEH 110-0060 - Event Details MUST NOT be empty.

Updated Rule name to include Event/Participant in the Rule Title

New name - BEH 110-0060 - Event/Participant Details MUST NOT be empty.

Demographics - Notify Schools when a Custody Flag is Added and Ended

Two new rules created to notify school when a custody flag is added to a student.

Scorecards Affected / Severity

Task

Description of Changes

1

District-Wide Schools/Departments
Administrators
Central Enrollment
Elementary Secretaries
K-8 Secretaries
School Counselors
Secondary Secretaries
Social Workers

DEM 160-0800 - Students with Custody flag added in last 15 days.

SEVERITY 5

This is a notification only rule.  Students will report if a custody flag has been added with a start date within the last 15 days.

2

District-Wide Schools/Departments
Administrators
Central Enrollment
Elementary Secretaries
K-8 Secretaries
School Counselors
Secondary Secretaries
Social Workers

DEM 160-0801 - Students with Custody flag ended in last 15 days.

SEVERITY 5

This is a notification only rule.  Students will report if a custody flag has been added with a end date within the last 15 days.

Options for Success

Created scorecard for Options For Success. Existing rules were added to the scorecard and a new rule was created to identify active students that have missed 3 full school days unexcused.

Severity: 1 2 3 4 5

= Task Complete . = NEW Rule = Existing Rule Reviewed or Modified

Scorecards Affected / Severity

Task

Description of Changes

1

District-Wide Schools/Departments
Options For Success *New

Scorecard for Options For Success

Created scorecard for Options For Success.  Existing rules were added to the scorecard and a new rule was created to identify students that have missed 3 full school days unexcused.  

2

SEVERITY 5

ATT 130-0061 - O4S MUST NOT Exceed 3 Unexcused Whole Day Absences.

Attendance Rule for Options For Success Students. Scorecard will report when an active student has 3 full day unexcused absences.

Scheduling

Students enrolled at Columbus Gifted, Columbus Global, Columbus Downtown HS and Fort Hayes Career Center Full days must have a blocker at the home school. The new rules will notify home schools of a missing blocker.

Severity: 1 2 3 4 5

= Task Complete . = NEW Rule = Existing Rule Reviewed or Modified

	Scorecards Affected / Severity	Task	Description of Changes
1	District-Wide Schools/Departments Administrators Elementary Secretaries K-8 Secretaries School Counselors Social Workers	SCH 120-0010 - Student has been scheduled in the No Show Blocker Course for 15 days or more.	Modified the data acquisition to include students with an ended enrollment and No Show Blocker was not ended on the schedule.
2		SCH 120-0011 - Student does not have any scheduled courses after enrollment start date.	Added VCAP Full Time Calendar to this rule.
3	District-Wide Schools/Departments Administrators Elementary Secretaries K-8 Secretaries School Counselors Social Workers	Create new rules to check the Primary Enrollment Schedule for a Full Day Blocker Columbus Global, Columbus Gifted and CDHS FHCC	These rules will notify schools of a missing blocker. Students enrolled at Columbus Gifted, Columbus Global, Columbus Downtown HS and Fort Hayes Career Center Full days must have a blocker at the home school.
4	SEVERITY 5 => SEVERITY 1	SCH 120-0110 - Columbus Gifted Academy MUST HAVE Blocker Course at Home School.	Check Home School for Columbus Gifted Blocker
5	SEVERITY 5 => SEVERITY 1	SCH 120-0120 - Columbus Global Academy MUST HAVE Blocker Course at Home School.	Check Home School for Columbus Global Blocker
6	SEVERITY 5 => SEVERITY 1	SCH 120-0130 - Columbus Downtown High School MUST HAVE Blocker Course at Home School.	Check Home School for Columbus Downtown Full Day Blocker
7	SEVERITY 5 => SEVERITY 1	SCH 120-0140 - Fort Hayes Career Center MUST HAVE Blocker Course at Home School.	Check Home School for Columbus Fort Hayes Career Center Full Day Blocker

Student Programs - VCAP & Project Connect

Created scorecard for VCAP. Existing rules were added to the scorecard and a new rules were created.

Severity: 1 2 3 4 5

= Task Complete . = NEW Rule = Existing Rule Reviewed or Modified

		Task	Description of Changes
1	District-Wide Schools/Departments VCAP *New	Scorecard for VCAP	Created scorecard for Options For Success. Some existing rules were added to the scorecard and a new rules were created.
2	SEVERITY 5	ATT 130-0500 - Expected Hours for VCAP not met Last Week	Students reported on this notification did not meet the minimum hours for the previous week. The calculation is a total of school days times 3 compared to the total number of positive attendance entered for the student. Students with less than expected number of positive attendance hours will report.
3	SEVERITY 5	ATT 130-0501 - Total Expected Program Hours for VCAP not met.	Students reported on this notification have not meet the minimum expected hours since enrollment start date. The calculation is a total of school days since enrollment start date times 3 compared to the total number of positive attendance entered for the student. Students with less than expected number of positive attendance hours will report.
4	SEVERITY 5	ATT 130-0502 - Positive Attendance logged for a Non School Day.	This rule will report if positive attendance was entered on a non-school day. This rule is currently only on VCAP scorecard, however it was developed to be used at any school using Positive Attendance in Infinite Campus.
5	District-Wide Schools/Departments Project Connect *New	Created Scorecard for Project Connect.	This data acquisition will allow for validation of Homeless Program Participation. A total of 8 new rules were created below.
6	SEVERITY 5	SPRG 150-0081 - Students currently served by Project Connect.	Students must be enrolled and have Program Participation entry for Project Connect
7	SEVERITY 5	SPRG 150-0082 - Students added to Project Connect in the last 10 days.	Students with an active Project Connect program added within the last 10 days
8	SEVERITY 5	SPRG 150-0083 - Project Connect Flag missing.	Students with active Project Connect Program missing Project Connect Flag
9	SEVERITY 5	SPRG 150-0084 - Student flagged as Project Connect with no active Program record.	Student with a Project Connect Flag does not have an active Project Connect Program entry in Program Participation.
10	SEVERITY 5	SPRG 150-0085 - Project Connect Grade level, Educating District and Homeless served checkbox MUST be populated.	The Program Participation tab for Project Connect must be complete.
11	SEVERITY 5	SPRG 150-0086 - Project Connect Student with Educating District is other than Not Applicable.	A currently enrolled CCS student has an Educating District other than not applicable.
12	SEVERITY 5	SPRG 150-0087 - Project Connect Educated by another district.
13	SEVERITY 5	SPRG 150-0088 - Project Connect with grade level = IN (Infant)

Third Grade Reading Guarantee

New Rules added to account for the student's enrollment date and the date of the Reading Diagnostic. Students not on track will violate the rules in specific scenarios.

Severity: 1 2 3 4 5

= Task Complete . = NEW Rule = Existing Rule Reviewed or Modified

		Task	Description of Changes
1	District-Wide Schools/Departments Administrators	3GRG Scorecard Rules	New Rules added to account for the student's enrollment date and the date of the Reading Diagnostic. Students not on track will violate the rules in specific scenarios.
2	SEVERITY 5	3GRG 140-0010 - 3GRG Students MUST HAVE an Intervention Flag.	This rule was not directly modified, however the procedure to acquire the information from Infinite Campus was modified.
3	SEVERITY 5 => SEVERITY 1	3GRG 140-0110 - 3GRG Students MUST HAVE an Intervention Flag PAST DUE.	Student's must have an Intervention Flag within 30 days of the initial Not-On Track Reading Diagnostic date. Where Rule 140-0010 is looking only for the existence of the flag, this rule also looks at the date of the Reading Diagnostic and will report as a severity 1 violation if the Intervention Flag is missing after 30 days.
4	SEVERITY 5	3GRG 140-0020 - 3GRG Students MUST HAVE a RIMP.	This rule was not directly modified, however the procedure to acquire the information from Infinite Campus was modified.
5	SEVERITY 5 => SEVERITY 1	3GRG 140-0120 - 3GRG Students MUST HAVE a RIMP PAST DUE.	Student's must have a RIMP within 60 days of the initial Not-On Track Reading Diagnostic date. Where Rule 140-0020 is looking only for the existence of the RIMP, this rule also looks at the date of the Reading Diagnostic and will report as a severity 1 violation if the RIMP is missing after 60 days.
6	SEVERITY 5	3GRG 140-0030 - 3GRG Students MUST HAVE Notification Letter.	This rule was not directly modified, however the procedure to acquire the information from Infinite Campus was modified.
7	SEVERITY 5 => SEVERITY 1	3GRG 140-0130 - 3GRG Students MUST HAVE Notification Letter PAST DUE.	Student's must have a Parent Notification Letter within 30 days of the initial Not-On Track Reading Diagnostic date. Where Rule 140-0030 is looking only for the existence of the letter, this rule also looks at the date of the Reading Diagnostic and will report as a severity 1 violation if the Notification Letter is missing after 30 days.
8	SEVERITY 5 => SEVERITY 1	3GRG 140-0310 - 3GRG 3rd Grade (OST) Students MUST HAVE an Intervention Flag PAST DUE.	This rule is looking at only Grade 3 Students. A Grade 3 student scored On-Track on the initial Reading Diagnostic and did not meet the cut scores on the Fall OST (AIR ELA). They are required to have an Intervention Flag. Students will report on this rule if the intervention flag is missing more than 30 days after the Fall OST assessment date.
9	SEVERITY 5 => SEVERITY 1	3GRG 140-0320 - 3GRG 3rd Grade (OST) Students MUST HAVE a RIMP PAST DUE.	This rule is looking at only Grade 3 Students. A Grade 3 student scored On-Track on the initial Reading Diagnostic and did not meet the cut scores on the Fall OST (AIR ELA). They are required to have a RIMP. Students will report on this rule if the RIMP is missing more than 60 days after the Fall OST assessment date.
10	SEVERITY 5 => SEVERITY 1	3GRG 140-0330 - 3GRG 3rd Grade (OST) Students MUST HAVE Notification Letter PAST DUE.	This rule is looking at only Grade 3 Students. A Grade 3 student scored On-Track on the initial Reading Diagnostic and did not meet the cut scores on the Fall OST (AIR ELA). They are required to have a Parent Notification Letter . Students will report on this rule if the RIMP is missing more than 30 days after the Fall OST assessment date.

Certify Dashboard

Certify Release Notes 2019-04-19

Release Overview

Attendance

Behavior

Demographics - Notify Schools when a Custody Flag is Added and Ended

Options for Success

Scheduling

Student Programs - VCAP & Project Connect

Third Grade Reading Guarantee