Admin Scorecard

Owned by Jason Vance
Last updated: Sept 18, 2019 by Rachel Kelly
5 min read



Attendance RulesCurrent  SeverityNotes
1 ATT 130-0031 - Absence status should not remain unknown more than 5 days.3(tick) 
2 ATT 130-0032 - Tardy status should not remain unknown after 5 days.3(tick)
3 ATT 130-0050 - Students with 9 days or more equivalent Parent Authorized Absent Minutes must have PA Limit Reached.2(tick)
4 ATT 130-0051 - Students with fewer than 9 days equivalent Parent Authorized Absent Minutes with PA Limit Reached.4(tick)
5 ATT 130-0060 - No comments entered when any attendance code other than Absence Unknown or Absent Unexcused.3(tick)
6 ATT 130-0070 - NOTIFICATION - Attendance modification date is changed after 30 days.5(tick)
7ATT 130-0190 - NOTIFICATION - HB410 Excessively Absent Students MUST HAVE an Absence Notification Letter.5
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8ATT 130-0191 - NOTIFICATION - HB410 Habitually Truant MUST HAVE Parent Invitation Letter5
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9ATT 130-0192 - NOTIFICATION - HB410 Habitually Truant MUST HAVE an Absence Intervention Team.5
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10ATT 130-0193 - NOTIFICATION - HB410 Habitually Truant MUST HAVE Attendance Intervention Plan (AIP).5
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11ATT 130-0290 - HB410 Excessively Absent Students MUST HAVE an Absence Notification Letter PAST DUE.1
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12ATT 130-0291 - HB410 Habitually Truant MUST HAVE Parent Invitation Letter PAST DUE.1
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13ATT 130-0292 - HB410 Habitually Truant MUST HAVE an Absence Intervention Team PAST DUE.1
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14ATT 130-0293 - HB410 Habitually Truant MUST HAVE Attendance Intervention Plan (AIP) PAST DUE.1
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15ATT 130-0500 - NOTIFICATION - Expected Hours for VCAP not met Last Week.5
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16ATT 130-0501 - Notification - Total Expected Program Hours for VCAP not met.5
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17ATT 130-0502 - Notification - Positive Attendance logged for a Non School Day.5
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Behavior RulesCurrent  SeverityNotes
1BEH 110-0010 - If a behavior code is selected that should populate an attendance code, there must be a matching attendance code on the attendance record.1
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2BEH 110-0020 - If Behavior Resolution is a hearing, there must be a second resolution within 3 days of Hearing Date3(tick)
3BEH 110-0030 - Students MUST NOT be removed from school for truancy.1can we add cohort to data fields in the result table 
4BEH 110-0040 - Students MAY ONLY be removed from school for truancy in O4S

5BEH 110-0050 - Incident Details MUST NOT be empty.1

(tick)

6BEH 110-0060 - Event Details MUST NOT be empty.1(tick)
7BEH 110-0070 - Resolution Details MUST NOT be empty.1(tick)
8BEH 110-0080 - Incident Details MUST NOT equal Resolution Details.2(tick)
9BEH 110-0090 - Incident MUST have a Resolution2(tick)
10BEH 110-0100 - If Resolution Code is Hearing, there MUST be a Hearing Date.2(tick)
11BEH 110-0110 - All Incidents MUST Have One or More Events3(tick)
12BEH 110-0120 - Incident in "Submitted" Status for More than 3 Days2(tick)
13BEH 110-0130 - Incident in "In Progress" Status for More than 10 Days2(tick)



Scheduling RulesCurrent  SeverityNotes
1 SCH 120-0010 - Student has been scheduled in the No Show Blocker Course for 15 days or more.3
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2 SCH 120-0011 - Student does not have any scheduled courses after enrollment start date.1(tick)
3 SCH 120-0020 - NOTIFICATION - Student enrollment start date is = today.5(tick)
4 SCH 120-0022 - Student must not have schedule record where Roster Start Date equals Roster End Date.4(tick)
5 SCH 120-0030 - MS/HS Students must have all periods scheduled - Semester 2.1(tick)
6 SCH 120-0031 - ES Students must have all periods scheduled (Exclude IM and CH) - Semester 1.1(tick)
7 SCH 120-0032 - MS/HS Students must have all periods scheduled - Semester 1.1(tick)
8 SCH 120-0033 - ES Students must have all periods scheduled (Exclude IM and CH) - Semester 2.1(tick)
9 SCH 120-0036 - NOTIFICATION - Currently Active Students must not have Grade ND greater than 30 days from district entry date for the current school year after the enrollment start date.4
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  • Ilir wrote new rules on Enrollment See lines 11-15
10 SCH 120-0037 - NOTIFICATION - Currently Active Students must not have Grade RD greater than 45 days from district entry date for the current school year after the enrollment start date.4
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11ENR 020-0011 - NOTIFICATION - 30-45 DAYS - Students transferred from other OHIO district must not have Grade ND greater than 45 days from district entry date for the current school year after the enrollment start date4

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12ENR 020-0012 - NOTIFICATION - 60-75 DAYS - Students transferred from Out of State/Out of Country must not have Grade ND greater than 75 days from district entry date for the current school year after the enrollment start date4

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13ENR 020-0013 - NOTIFICATION - 75 + days 'ND' - Students transferred from Out of State/Out of Country must not have Grade ND greater than 75 days from district entry date for the current school year after the enrollment start date4

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14ENR 020-0014 - NOTIFICATION - 45+ days 'ND' - Students transferred from other OHIO district must not have Grade ND greater than 45 days from district entry date for the current school year after the enrollment start date4

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15

ENR 020-0015 - NOTIFICATION - 45+ days 'RD' - Students must not have Grade RD greater than 45 days from district entry date for the current school year after the enrollment start date

4

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16SCH 120-0110 - Columbus Gifted Academy MUST HAVE Blocker Course at Home School.3
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17SCH 120-0120 - Columbus Global Academy MUST HAVE Blocker Course at Home School.3
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18SCH 120-0130 - Columbus Downtown High School MUST HAVE Blocker Course at Home School.3
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19SCH 120-0140 - Fort Hayes Career Center MUST HAVE Blocker Course at Home School.3
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Special Education RulesCurrent  SeverityNotes
1SPED 150-0001 - Student has an IEP due between 16 and 30 days from today.5
2SPED 150-0002 - Student has an IEP due between 6 and 15 days from today.3
3SPED 150-0003 - Student has an IEP due in the next 5 days2
4SPED 150-0004 - Student has an IEP that is past due.1(PAST DUE)   ← put in parenthesis
5SPED 150-0007 - Student has an ETR that is Past Due.1(PAST DUE)   ← put in parenthesis
6SPED 150-0008 - Notification - Student has an ETR due between 16 and 30 days from today.5
7SPED 150-0009 - Student has an ETR due between 6 and 15 days from today.4
8SPED 150-0010 - Student has an ETR due in the next 5 days3



Special Program RulesCurrent  SeverityNotes
1SPRG 150-0081 - Notification - Students currently served by Project Connect.5
2SPRG 150-0082 - Notification - Students added to Project Connect in the last 10 days.5



Demographic RulesCurrent  SeverityNotes
1DEM 160-0800 - Notification - Students with Custody flag added in last 15 days.5
2DEM 160-0801 - Notification - Students with Custody flag ended in last 15 days.5
3DEM 010-0250 - Date Entered 9th Grade is required for all high school students.1



Third Grade Reading Guarantee RulesCurrent  SeverityNotes
13GRG 140-0020 - 3GRG Students MUST HAVE a RIMP.5
23GRG 140-0120 - 3GRG Students MUST HAVE a RIMP PAST DUE.1(PAST DUE)   ← put in parenthesis
33GRG 140-0320 - 3GRG 3rd Grade (OST) Students MUST HAVE a RIMP PAST DUE.1(PAST DUE)   ← put in parenthesis
43GRG 140-0030 - 3GRG Students MUST HAVE Notification Letter.5
53GRG 140-0130 - 3GRG Students MUST HAVE Notification Letter PAST DUE.1(PAST DUE)   ← put in parenthesis
63GRG 140-0330 - 3GRG 3rd Grade (OST) Students MUST HAVE Notification Letter PAST DUE.1(PAST DUE)   ← put in parenthesis