Columbus City Schools Board Policy 5200.01 - Attendance Absence states that a maximum of nine (9) student absences from school will be considered excused with parental notification. After nine (9) absences, additional information and/or documentation in addition to the parent notification may be required in order for the absence to be excused. Such documentation may include, but is not limited to, written statements from a physician, dentist, or licensed mental health provider; a social services agency if the student was receiving consultation or services; or a college or university admissions office if a student was absent for a college visit.
Documentation shall be reviewed by the Principal. Based upon the evidence presented, the Principal shall either excuse the absence or cause the absence to be marked as unexcused. Forms shall be provided to the Principal. The Principal shall sign and date the form and retain the original on file.
PAA Codes
The following are the maximum 9 allowed parent authorized absences:
PAA - Parent Authorized Full Day Absence
PAEL - Parent Authorized Early Leave
PALA - Parent Authorized Late Arrival
PMD - Parent Medical-Full Day Absence for Medical Reason
PMEL - Parent Authorized Early Leave - For Medical Reason
PMLA - Parent Authorized Late Arrival - For Medical Reason
For full descriptions of each code, look at the School Year Attendance Codes
The Parent Authorization Verification Report will run a list of students who have 4 or more equivalent days of the Parent Authorized Absences. It includes absences on any calendar during the current school year. Running this report regularly will help you identify which students are close to their 9 Parent Authorized Absence limit.
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PATH: > Attendance Office > CCS Attendance Reports > Parent Authorization Verification
Once the student has reached their 9 Parent Authorized Absence limit, a PA Limit Reach Flag must be added. Any additional parent notes must be given to the Principal to review, along with a Request for Principal Approval of an Excused Absence Form. If the Principal does not approve the absence, the absence should remain Unexcused (UNX). If the Principal approves the absence and signs the form, the absence should be coded as Excused (EXC). All documentation should be uploaded to the student's individual attendance repository.
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PATH: Index > Attendance > Reports > Parent Authorization Verification
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