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Important Reminders:A student cannot be marked absent if they do not have a schedule. Students need to be scheduled appropriately for attendance to be entered and reports to generate. |
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If a parent/guardian is calling to notify the school of an absence, a "Student Absence Notification" form for this student should be completed by the person who took the phone call. Thank the parent/guardian for calling and let them know they may receive an automated phone call from the District regarding their student’s absence. Remind the parent/guardian to send a note with their student when he/she returns to school. The note should indicate the student’s first and last name, date(s) of absence, reason for the absence, and the parent/guardian's signature.
When you receive a phone call for a full day absence it is suggested that you record the absence in IC as soon as possible and The the Student Absence Notification Form will need to be filled out. This will prevent gaps in attendance and will also allow teachers to see that the parent has already reported this student absent for the day.
The attendance secretary should assign a specific location for staff to place absent forms in the office. Absent forms should be recorded in IC as soon as possible to prevent gaps in attendance and allow teachers to see the students reported absence for the day.
If a student is absent, a comment must be entered for any attendance code used with the exception of Absent Unknown and Absent Unexcused. A comment providing details to the excuse code must be entered in each period for the respective excuse code. Not recording a comment will result in a Certify Notification. See the guidelines here for more details.
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Verify in the Classroom Monitor that attendance has been entered within 15 minutes of each period for secondary schools or by 9:30 30am in elementary.
Is there a specific time for secondary schools to enter attendance (15 mins into the period)?
Each teacher responsible for recording student attendance should have an attendance folder. The attendance folder will be used to receive attendance attendance notes or distribute information to teachers. After the attendance notes are uploaded into the student’s attendance documents tab in Infinite Campus, the notes can be shredded. . For more information regarding coding attendance notes, click here => : https://columbus.atlassian.net/wiki/spaces/SC/pages/3172663297/Attendance+Codes+22-23+School+Year?search_id=e1cba640-7b80-44da-879c-80a790ea27f2
Should teachers keep an attendance folder or state teachers are to give any attendance notes to the secretary? Is it the discretion of the secretary/SDS for shredding the notes or keeping them in the building?
Use the Daily Caller Report to make phone calls to parent(s)/guardian(s) whose students have unexcused or unknown absences to inquire as to why the student is not in school. Note: students who are absent for any amount of time during a day will receive an automated phone message to the parent/guardian indicating the absence. Attendance is tracked by the minute, therefore any absent code on the students record will generate the call.
Even if the absence is excused? Should this be reiterated?Check the Attendance Reports module frequently. New reports are added periodically. There are some attendance reports that have been created specifically for CCS in the Ad Hoc Reports area: Attendance Summary by Team, Attendance Summary by Year, Absence Marked Unknown, and Unexcused Tardies. For more information regarding specific reports, click here =>: Attendance Reports
Substitute Secretaries must submit a Campus Support Form to request Infinite Campus access to their assigned school building. Campus Support
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The Unable to Locate Student Checklist (Forms) can be used after all efforts have been exhausted and the student still cannot be located. The principal will sign the Unable to Locate Student Checklist indicating the student is not attending school and should be withdrawn. After the student is withdrawn, the checklist will be uploaded to the student's documents tab by Central Enrollment. When completing the Unable to locate interventions, if contact is made with the Guardian, the Unable to Locate Checklist is null and void and cannot be used to process a withdraw.
Attendance Forms
The Attendance Accountability Committee has developed and adopted specific forms for the collection and documentation of attendance information. For more information regarding each form: Attendance Forms
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This must only be used when student has never attended and staff are attempting to locate them. While students are in this course, carry out appropriate attendance interventions (log interventions on the student's PLP log), complete the Unable To Locate Student Form. Once completed, and signed by the Principal, submit an electronic withdrawal/end date request form via CCSDAS. Certify will generate a violation when a student has been scheduled into the No Show Blocker for more than 15 days. Click here for more information > Schedule A Student Into The No Show Blocker Course
Unable to Locate - Course Number N90135
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While students are in this course, carry out appropriate attendance interventions, complete the Unable To Locate Student Form. Once completed, submit an electronic withdraw request form via CCS DASCCSDAS. Certify will generate a notification when a student has been scheduled into this blocker course for more than 15 days. Click here for more information > Schedule A Student Into The No Show Blocker Course
Located - Not Attending - Course Number N90137
This course is similar to the No Show course, except this is for students that have been located, but are not attending school. While students are in this course, carry out appropriate attendance interventions, and log the interventions on the student's PLP Log.
Non-Attendance Course Blockers
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Gifted Academy All Day - Course Number N92300
Used as a blocker course for students attending the Columbus Gifted Academy Program all day. The course should span all periods of the home school's day.
Global Academy All Day - Course Number N92320
Used as a blocker course for students attending the Columbus Global Academy Program all day. The course should span all periods of the home school's day.
Home Instruction Blocker Course - Course Number N92200
The Home Instruction (HOM) blocker course should only be used when a student is assigned to Home Instruction and enrolled in Home Instruction as a secondary enrollment.
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The HOM blocker course will be added to the student's schedule using the start date equal to the HOM enrollment start date.
Student Support Center - Course Number N92111
The Options for Success blocker course should only be used when a student is assigned to the Options for Success program. The Options for Success course will be added to the student's schedule using the
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start date equal to the Options for Success enrollment start date. Click Here for more information > The Support Center - Scheduling
VCAP Full Time - Course Number N92112 VCAP
VCAP Full Time Blocker course (N00065V) is used for students attending VCAP all day and have a Secondary Enrollment in the Full Time VCAP Calendar. Students attending VCAP full time are enrolled
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In their Home School and cross-enrolled into VCAP. The Home School schedules the student into the VCAP Full Time course blocker (N00065V) effective the date of the enrollment start date in Full Time VCAP,
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which can be found on the Enrollment History tab for the student. VCAP courses are assigned and scheduled by the VCAP office. Students must apply each year to be in VCAP courses.