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Every Columbus City School Student currently or previously enrolled prior to July 1, 2021 should have a Cumulative Folder (referred to as CUM). The CUM holds hard copy records for individual student information that is not found in our current student information system. Any new student after July 1, 2021, should have all items available or uploaded in Infinite Campus. |
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ACTIVELY ENROLLED STUDENT CUMULATIVE RECORDS
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Search for the student in Infinite Campus and eSIS
Click on the student's 'Enrollments' tab and view their enrollment history; last school of enrollment and attendance dates
View attendance history to verify what school the student last attended(may be different than where they were last enrolled)
To locate a CUM record for a student that last attended a school that is now closed, please refer to the Closed Schools Records Spreadsheet
If the student has not attended CCS within the previous 2 years, look on SC View to see if the cumulative record was already digitized
If the students previous records have been digitized, you do not need to request records; simply download the records into the student information system (Infinite Campus)
If the students previous records have NOT been digitized, request the Cumulative Record through Scribbles K-12 from the previously enrolled CCS school
INACTIVE STUDENT CUMULATIVE RECORDS
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It is imperative that everyone look in their files when they receive the missing CUM list and notify the Division of the Registrar if records are located.
STUDENT RECORD REQUESTS - (Current PreK-12 Students)
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For assistance please contact Sue Pliska via phone (380) 997-7531 or email spliska@columbus.k12.oh.us |
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Click HERE for links to set up both accounts
Requesting Student Records
Requesting External Records
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Requests must be submitted through your Scribbles K-12 Requester account
If you have difficulty logging in as a Requester after creating your account, please contact support@scribsoft.com
Requests should be completed within 24 hours of the student’s start date
Please follow the step by step instructions to the right of the form
There’s a Special Information/Comments box toward the bottom that can be utilized for comments
Processing Student Record Requests (Click HERE for step by step instructions)
How Do Secretaries Access ScribTransfer?
New school secretaries that need access to ScribOrder to process record requests should email Sue Pliska (Division of the Registrar) at spliska@columbus.k12.oh.us. Please include your name, school location and position. Once your information is processed, you will receive a “Welcome email” from ScribOrder with log in instructions and a ScribOrder Users Guide
How Do Secretaries Use ScribTransfer?
Once secretaries receive their “Welcome email” and are able to log in, please contact Sue to schedule a short training session
The link for secretaries to log in to the system to process orders is: https://ccsoh.scriborder.com/appList
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10. Record that the cumulative record has been sent in the Records Transfer Log on Infinite Campus
ScribOrder - (Alumni Record Requests)
What Is ScribOrder?
ScribOrder, by Scribbles Software, is an online student records request and payment solution system utilized by Columbus City Schools for processing alumni transcript/record requests. ScribOrder transitions previous manual and paper-based processes into an automated solution designed to streamline and unify the acceptance, payment and fulfillment of student records for the district. The ScribOnline platform is cloud-based computing and therefore has no footprint at the district. The system adheres to all Internet security protocols and ensures FERPA compliance. Some of the benefits of ScribOrder are:
What Is ScribOrder Used for?
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The link for ScribOrder for customers to request records is: https://ccsoh.scriborder.com or they can visit the CCS website at www.ccsoh.us, click on "Students”, then "Transcript and Information Request". |
How Do Secretaries Access ScribOrder?
New high school records secretaries that need access to ScribOrder to process transcript/record requests should email Bonny Durr (Division of the Registrar) at bdurr@columbus.k12.oh.us. Please include your name, school location and position. Once your information is processed, you will receive a “Welcome email” from ScribOrder with log in instructions and a ScribOrder Users Guide
How Do Secretaries Use ScribOrder?
Once secretaries receive their “Welcome email” and are able to log in, please contact Bonny to schedule a short training session
The link for secretaries to log in to the system to process orders is: https://ccsoh.scriborder.com/appList
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For assistance please contact Bonny Durr via phone (614) 365- 5763 or email bdurr@columbus.k12.oh.us |
Scrib Order Navigation
Step by Step Instructions for Each type of Scrib Order Request can be found by clicking on the links below.
SCRIBORDER IDENTITY VERIFICATION PROCESS
Is utilized when the applicant does not pass the ScribCheck Verification. If an applicant fails the ScribCheck Verification a yellow flag will populate in front of the address match and/or the DOB (date of birth) match. If green flags populate, then the order can be processed. Click here for more detailed information in regards to what is needed when the yellow flags appear.
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Standard orders should be processed within 10 business days
Express orders should be processed within 24 hours. Express orders are flagged by a yellow airplane icon by the order number. When opening flagged orders with the airplane icon, an “Express Shipping” bubble will display in the orange/brown box toward the upper part of the screen. “Express Shipping” should be interpreted as “Express Processing,” meaning the order should be processed within 24 hours, NOT “Express Shipped”. Applicants pay $5.00 extra for this service
Same day pick up orders should be processed the same day. Unlike Express Processing” which is flagged with an airplane icon, “Same Day Pickup” is not flagged. Consequently, all Student and Pickup orders should be opened immediately to determine if orders are “Same Day Pickup”. “Same Day Pickups” should only be released to the individual making the request. An official, unexpired photo ID is required such as a driver’s license, passport or military ID. Applicants pay $10.00 extra for this service
When viewing orders from the “Unassigned” tab or “My Orders” tab, a red flag icon indicates that a document or message has been attached to the application
Before processing orders, check to see if fees are owed
When clicking on ‘Process Orders’, ScribOrder defaults to the ‘Unassigned Orders’ tab. Be sure to check the ‘My Orders’ tab for additional orders that have not yet been processed
When adding comments to the ‘Work Comments’ box, click the blue ‘Save Progress’ action button so that comments will be saved
When approving or denying orders be sure to click on the ‘Apply Template’ drop-down arrow to choose an email template OR type your own response into the blank email BEFORE clicking the ‘Approve’ or ‘Deny button. Otherwise, customers will receive a blank email notification
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If a student has not been attending and you suspect they are enrolled in a particular school outside of the District, you should send a Confirmation of Enrollment form in an effort to locate the student so he/she can be withdrawn. Please do not send records with the Confirmation of Enrollment form. All records should be requested using Scribbles.
QUESTIONS
Contact the Division of the Registrar at: DivRegistrar@columbus.k12.oh.us
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