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Columbus City Schools refers to "No Show" students as those who are enrolled but never show up to the enrolled school.
Once the student doesn't show, the student should be moved to the course N90130 - NO SHOW (this can be done as soon as the second day of school).
Attendance needs to be taken every day while efforts to find the student are made.
If the student cannot be located in a reasonable amount of time (two weeks or more) or a record request is received, a withdraw should be submitted through the CCSDAS.
The withdraw date should be the summer withdraw date or if student enrolled after that date, the withdraw should match the date of enrollment.
Withdraw code "81" student reported in error" needs to be used for all "No Show" students . who were not enrolled with CCS on the last day of school the previous school year.
If the student was enrolled with CCS on the last day of school the previous school year, proceed to withdraw the student with the Unable to Locate Checklist.
Unable to Locate students are students that are enrolled, and have attended at some point in the year, but have stopped attending without notice.
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When "No Show" or "Unable to Locate" blockers are used, it is the responsibility of the schools' staff to attempt to locate students who have stopped attending. Work with your school's Social Worker and School Attendance Team to document any attempts to locate these students on the Unable to Locate Checklist. All attempts to ensure students stay with CCS should be exhausted. |
Steps for Locating No Show and Unable to Locate Students
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Board Policy 5130.01 states that a minimum of five (5) different strategies must be documented over the course of fifteen (15) consecutive school days. These five strategies are:
Phone Call- Call parents/guardians of all no shows. If phone number is not available or disconnected: Check with other siblings or relatives in the school building for a working phone number. Check IC to find out if there are siblings at other CCS schools, if so, contact the schools to find out if they have pertinent information, such as updated phone numbers. Call alternative contact numbers or emergency contacts on Emergency Contact Card.
Truancy Letter Sent- Send home Truancy Warning Letter. HB 410 Notification and/or Invitation Letters. If letter comes back: Call alternative contact numbers or emergency contacts on Emergency Contact Card. Check with other siblings or relatives in the school building for updated address. Note: There are specific directions for handling returned mail on the Infinite Campus Dashboard https://columbus.atlassian.net/wiki/spaces/SC/pages/528220590/Return+Mail+Address+Verification.
Cross Check Community Schools Database (ODDEX)- Have School Social Worker or Student Data Specialist check the Community Schools database (ODDEX) to see if the student has been enrolled into another school district or charter school in Ohio. If the student came to us from out of district or out of state, it's a good idea to call the school they were previously attending to see if the student returned to their school.
Social Worker Consult-Consult with your Social Worker to help determine if the family is in contact with any community agencies.
House Check- If you are still unable to locate the student after exhausting all resources, a house check must be completed. (This requirement is being waived during the COVID-19 Stay Safe Ohio Protocol.)
Document Interventions: Document all efforts on the Unable to Locate Checklist.
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