No-Show students are students who are enrolled but do not attend.

• Columbus City Schools refers to "No Show" students as those who are enrolled but never show up to the enrolled school. 

• Once the student doesn't show up, the student should be moved to the course N90130 - NO SHOW (this can be done as soon as the second day of school). 

• Attendance will need to be taken every day while efforts to find the student are made. 

• If the student cannot be located in a reasonable amount of time (two weeks or more) or a record request is received, a withdrawal should be submitted through CCSDAS. 

  • The withdrawal date should be the summer withdrawal date or if the student enrolled after that date, the withdrawal should match the date of enrollment. 

  • Withdraw code "81" student reported in error" needs to be used for all "No Show" students who were not enrolled with CCS on the last day of school the previous school year.

  • If the student was enrolled with CCS on the last day of school the previous school year, proceed to withdraw the student with the Unable to Locate Checklist.

Unable to Locate students are students that are enrolled, and have attended at some point in the year, but have stopped attending without notice.

• "Unable to Locate" refers to students who attended a day or more in the current school year and stopped attending without notice. 

• As the name implies, these are students for whom a record request has not been received, no contact can be made with the family and there is no way to verify where or if the student is currently attending school. 

• The blocker course N90135 - UNABLE TO LOCATE should be used for these students who cannot be found.

Steps for Locating No Show and Unable to Locate Students

Identify Students: Run Consecutive Absence Report(s).  There are other reports that may assist you in identifying these students, such as the ADM/ADA Detail Report and the Period Count Report.  Additionally, there is a Certify Rule that reports any students that have already been identified as a No Show and have been on the No Show Roster for more than 15 days.

Board Policy 5130.01 states that a minimum of five (5) different strategies must be documented over the course of fifteen (15) consecutive school days.  These five strategies are:

1. Phone Call- Call parents/guardians of all no-shows. If the phone number is not available or disconnected: Check with other siblings or relatives in the school building for a working phone number. Check IC to find out if there are siblings at other CCS schools, if so, contact the schools to find out if they have pertinent information, such as updated phone numbers. Check the PLP Contact log to see if the number was noted there. Call alternative contact numbers or emergency contacts on Emergency Contact List in IC.

2. Truancy Letter Sent- Send home Truancy Warning Letter. HB 410 Notification and/or Invitation Letters. If the letter comes back: Call alternative contact numbers or emergency contacts on the Emergency Contact list.  Check with other siblings or relatives in the school building for updated addresses. 

   1. Note: There are specific directions for handling returned mail on the Infinite Campus Dashboard https://columbus.atlassian.net/wiki/spaces/SC/pages/528220590/Return+Mail+Address+Verification.

3. Cross Check Community Schools Database (ODDEX)- Have the School Social Worker or Student Data Specialist check the Community Schools database (ODDEX) to see if the student has been enrolled into another school district or charter school in Ohio. If the student came to us from out of district or out of state, it's a good idea to call the school they were previously attending to see if the student returned to their school.

4. Social Worker Consult- Consult with your Social Worker to help determine if the family is in contact with any community agencies.

5. House Check- If you are still unable to locate the student after exhausting all resources, a house check must be completed.

Document Interventions: Document all efforts on the Unable to Locate Checklist in the student’s PLP Contact Log.

If all steps on the Unable to Locate Checklist have been completed over a 15 day period, and have been unsuccessful in locating the student, the Principal needs to review the form and sign it, agreeing that all steps have been completed, and the student should be withdrawn.

If the student has reached 18 years old and indicates that they do not wish to continue attending school and want to withdraw themselves, the Withdrawal Form can be found on this page:  https://columbus.atlassian.net/wiki/spaces/SC/pages/133235046/Forms

Process Withdrawal: Proceed to withdraw the student on the CCSDAS:

•  Use code 74 for "Unable to Locate" using the date the principal signs the form as withdrawal date.

•  Use code 81 for "No Show" using the summer withdrawal date or date of enrollment as specified earlier.