I - Building the Master Schedule (HS/MS)

1

Calendars

• Creation of Dates, Terms, & Periods which are the basis for the master schedule (CST)

• Certain staff (designated by each school) will be given access to next year's calendar (CST)

• Special Days (Testing, Assembly, Etc.)

2

Courses

• Courses will be copied over from the previous year (CST)

• Determine Course Offerings (Schools)

  • Send a Campus Support Ticket to:
    
    

    • Request removal of courses you no longer need

    • Request addition of courses you need for this year

    • Please fill out these forms to add/remove courses

• Course setup and verification (Schools)

  • Am I using the right course?

    • Course Length (Quarter, Semester, Year)

    • Course Type (Reg Ed, SPED, ELL, etc)

    • Grading Tasks - (P/F - GPA impact)

    • Assigning Teachers

      • Can this teacher teach this course?

  • How do I set up my courses?

    • Section #, Periods, Teachers, Rooms

    • Special Education

    • Add a Homeroom

  • Rules / Constraints

  • Student Requests & Teacher recommendations

3

Enrollments

•  

  • Enrollment Roll Forward (ERF) process initiated (CST)

    • Done 4-5 times until EOY to keep up to date with students who transfer into, out of, or within the district

    • When the School Choice / Lottery begins, these updates will be loaded nightly into Infinite Campus

    • SPED, ELL placements made manually based on availability and student need

    • Currently, nearly 1/2 of the students in the district attend a school that is not their neighborhood school

4

Requests

• Four methods to enter student course requests (Schools)

  • Portal - entry by parents/students

    • requires setup by schools

  • Request Wizard - mass entry by schedulers/counselors

  • Teacher recommendations

  • Walk-In Scheduler - individual students

5

Plan

• Run Reports and review data (Schools)

  • Index > Scheduling > Reports

    • Request Detail

    • Schedule Units

  • Determine how many sections are needed and detailed placement of each section

6

Build

• Creation of sections based on your plan (Schools)

  • Manually 

  • Schedule Wizard

  • Scheduling Board (replaced the Schedule Wizard)

7

Load

• Loading of student requests into the Master Schedule

  • Use Schedule Wizard to mass load all requests, or by certain groups

  • Use Roster Setup to hand-select students to load into sections

8

Cleanup

• Fill in any gaps in schedules

1

Create Team Names

Index > Scheduling > Scheduling Group

2

Assign sections

3

Associate Students with Teams

• 3 options:

  • Walk In Scheduler (one student at a time)

  • Random with Schedule Wizard

  • Create a Team Course

• last two options require Fill Teams tool