Getting Started
...
| Table of Contents | ||
|---|---|---|
|
Teacher Role
Teachers will enter attendance electronically at the start of class. Pre-School teachers with ½ day classes will enter attendance once in the morning and once in the afternoon.
The following exceptions for entering electronic attendance are: substitute teachers, teachers without access to a computer at the time attendance is required, and when the student information system cannot be accessed due to power, network, or system outages. All teachers are to have a paper roster in the classroom in the event of such exceptions. The teacher will send an attendance roster (Register Report) to the office before the end of each period. All substitute teachers will have an Infinite Campus generated student roster for each period that they will complete and send to the office before the end of each period. The secretary will enter the attendance through the Classroom monitor and file the attendance rosters in the appropriate daily attendance folder.
Teachers only have access to enter attendance for the current day. They cannot enter or edit attendance for previous or future days. Teachers will be able to view attendance entered by the office, but are unable to override the attendance once it has been coded. If they have a correction it must be submitted to the secretary in writing.
Secretary Role
Secretaries will confirm that attendance has been entered by teachers through the Classroom Monitor. Attendance should be recorded no later than 9:30 a.m.
Enter attendance rosters for substitute teachers, teachers without access to a computer and when the student information system cannot be accessed.
Enter late arrivals using the Attendance Wizard. This process will calculate minutes accurately for students, but will not interfere with attendance entries for other periods.
Generate the Caller Report after all Attendance has been entered by the teachers and all late arrivals have been entered.
Enter the early leaves using the Attendance Wizard.
Change all Absent Unknowns to UNX and all Tardy Unknowns to TTC through the Attendance Wizard.
Print/save a copy of the Attendance Summary Report.
File all substitute teacher rosters, late bus rosters, late arrival log, early dismissal log, and any other documentation related to that day's attendance in the respective dates daily attendance file.
| Note |
|---|
Note:All teachers must enter their attendance electronically. School Secretaries can enter attendance from an Infinite Campus generated roster for substitute teachers and teachers who do not have access to a computer. It is recommended the attendance roster is signed & dated by the teacher submitting the attendance before sending to the office. |
Page Break
Daily Attendance Entry Step-by-Step
Step One – Enter Absences
Infinite Campus generated student rosters
Classroom teachers are responsible for submitting attendance, electronically, through Infinite Campus Instruction. It is recommended that teachers have a current, PRINTED Attendance Roster, in the event that the teacher is absent and a substitute teacher has been assigned. Also, in the event of a system outage; a printed attendance roster (generated from Infinite Campus) should be used to record attendance. The secretary will use the roster for attendance entry through Classroom Monitor. Attendance not recorded on an Infinite Campus generated roster should not be accepted.
Printing the Register Report for Teachers
There are three different attendance rosters (aka Registers) that can be generated.
PATH: Index > Attendance > Reports > Sub Attendance Roster
PATH: Index > Attendance > Reports > Register (This report cannot be generated by teachers)
Attendance Register Report
PATH: Index > Attendance > Reports > Register
If the attendance roster is being generated for every teacher for every period, generate the Register report. If students have attendance events entered in Infinite Campus, they will display on the report:
Enter the criteria for the report
...
Select Teachers and Sections.
Select Teachers to generate for all home room teachers, leave at the default of All Teachers.Sort by name:
To generate the report for all attendance courses, highlight all of the Elementary Attendance sections. To Select multiple sections, click on the first section, click the shift key, hold the left mouse button, and scroll to the last attendance section.
...
What options would you like to use for printing?
Select Include only Instructional Days
Select Use District Attendance Codes.
...
How would you like to sort students?
Select Teacher
...
Click Generate Report.
...
Page Break
Sub Attendance Roster
PATH: Index > Attendance > Reports > Sub Attendance Roster
The Sub Attendance Roster can only be generated for one day. However, it can be generated for a range of periods, for specific teachers:
Effective Date defaults to the current date. The date can be changed by typing in another date or use the date selector. It is imperative that the date on the rosters is the date that the attendance is being recorded for.
...
Click on a specific period to generate the report for one period.
...
Teacher: Click on the name of the teacher the substitute is there for.
Use the CTRL key and left mouse button to select specific periods.
...
Click Generate Report.
...
Page Break
...
Step Two - Using the Classroom Monitor
Step Two of the Daily Attendance process is to use the Classroom Monitor to record a student’s attendance status.
PATH: Index > Attendance > Classroom Monitor
Enter the Infinite Campus generated paper roster is received by the office. The absences must be entered using the Classroom Monitor.
...
To change the date, type the date or use the calendar tool to select the date. Click the Refresh button to reload the Classroom Monitor for the selected date.
Sections displaying as pink indicate that attendance has not been entered and saved
When the Elementary teachers enter attendance for the first period of the day, the student is marked absent unknown for the first period through the period before the first lunch period. Attendance does not automatically populate into periods after lunch.
Elementary Teachers will not enter attendance for the periods that are scheduled after lunch - they will remain pink.
Sections displaying as green indicates that attendance has been entered and saved for that course. If all students are present, the teacher will still need to click on the section and click Save.
The number of student’s present displays with the number of students scheduled.
The teachers are listed in alphabetical order by last name. To the right of the teacher’s name, click on the course section. The screen opens to reflect the teacher view of attendance.
All students are Present by default. Mark the student’s absent by clicking the radio button under A or under T for Tardy. It is optional to enter comments in the Comments field in the Classroom Monitor. Comments entered here will display on the Portal. If all students are present, skip to Step 4.
| Note |
|---|
NOTE: Do not enter tardy in the Classroom Monitor if the student was late to school. Only enter Tardies in the Classroom Monitor if the student was Tardy to Class. |
...
Click Save. The page will refresh and display the Classroom Monitor view with the course section just modified in green.
...
| Warning |
|---|
TARDIESStudents late to school must initially be marked as absent in order for the tardy to be properly recorded using the Check In mode. If a student arrived to school on time, but was late getting to class, the teacher may mark the student with a "T" if they are just wanting to indicate that the student was late to their class. The Tardy Unknown will then be changed to a TTC: Tardy to Class using the Attendance Wizard. |
| Info |
|---|
Attendance Taking Blocker CoursesStudents scheduled into Attendance Taking Blocker Courses must be marked absent daily in the classroom monitor. Attendance must be entered on the No Show, Unable to Locate and Located Not Attending blocker courses daily. For more information on these courses, visit the attendance blocker section of Attendance Basics 18-19 - ARCHIVE |
Page Break
Pre-K Attendance
PK teachers with ½ day PK classes will need to take attendance for both their AM and PM courses, Pre-K Full Day attendance will be taken the same way as all other full day elementary students.
| Info |
|---|
|
| Info |
|---|
K-6 Schools:Please ignore any 6th grade courses displaying on the classroom monitor (LA, MA, SC, etc.). Attendance will NOT be entered for these courses and they will remain pink. |
Page Break
...
| Table of Contents | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Step One – Generate Rosters for Attendance Collection
Classroom teachers are responsible for submitting attendance, electronically, through Infinite Campus Instruction. It is recommended that teachers have a current, PRINTED Attendance Roster, in the event that the teacher is absent, and a substitute teacher has been assigned. Also, in the event of a system outage, a printed attendance roster (generated from Infinite Campus) should be used to record attendance. The secretary will use the roster for attendance entry through Classroom Monitor. Attendance not recorded on an Infinite Campus generated roster should not be accepted. It is recommended the attendance roster is signed & dated by the teacher submitting the attendance before sending to the office.
Sub Attendance Roster
New Look Path: Main Menu >Attendance Office > Reports > Sub Attendance Roster Report
The Sub Attendance Roster can only be generated for one day. However, it can be generated for a range of periods, for specific teachers:
Effective Date defaults to the current date. The date can be changed by typing in another date or use the date selector. It is imperative that the date on the rosters is the date that the attendance is being recorded for.
Period: Click H1 (If you are printing for a PM Only class, click H6)
Teacher: Click on the name of the teacher the substitute is there for.
Use the CTRL key and left mouse button to select multiple teachers.
Course: Select Elementary Attendance
Click Generate Report.
Attendance Register Report
New Look Path: Main Menu > Attendance Office > Report > Attendance Register
If the attendance roster is being generated for every teacher for every period, generate the Register report. If students have attendance events entered in Infinite Campus, they will display on the report:
Enter the criteria for the report
Select Course Section Attendance Register. (IMPORTANT)
Select By Date
Enter the Start Date and End Date
Select Portrait.
Select Teachers and Sections.
Select Teachers to generate for all home room teachers, leave at the default of All Teachers; sort by name.
To generate the report for all attendance courses, highlight all of the Elementary Attendance sections. Or to select specific sections, click on the desired section, click the control key, and click any further desired sections.
What options would you like to use for printing?
Select Include only Instructional Days
Select Use District Attendance Codes.
How would you like to sort students?
Select Teacher
Click Generate Report.
Step Two - Generate Late Bus Route Sheets
Secretaries for all schools will run a route sheet to confirm that the students arriving late on a bus were assigned to ride the bus. The students must be marked on the bus route sheet, not signed in on the Late Arrival log. The route sheet must include the date and time of arrival for the bus, and clearly mark each student that came in on that route. If a student arrived by personal means of transportation, they must also be added to the route sheet. Enter the late bus students along with students who are tardy to school in Step 5.
To learn how to print a route sheet, review the Processing Late Bus Attendance page.
Step Three - Verify Classroom Attendance has been Entered
Use the Classroom Monitor to confirm that attendance has been entered by
...
all present teachers.
PATH: Main Menu > Attendance Office > Classroom Monitor
The Classroom Monitor will open to the current date. To change the date, type the date or use the calendar tool to select the date. Click the Refresh button to reload the Classroom Monitor for that particular date.
...
Check the Classroom Monitor for completion of attendance for courses.
...
Sections appearing in pink indicate that attendance has not been taken for that course. Sections appearing in green indicates that attendance has been entered for that course.
...
Hover over the course to view the course number, section number, the course name, and the room number.
...
For a printable list of teachers who have not entered attendance Generate an Incomplete Teacher Attendance report 
Page Break
Step Four - Late Arrivals
Students who arrive after the official start of school are considered to be tardy to school and must sign in at the schools designated attendance area. When a student arrives to school late, the students first and last name, time and reason must be recorded on the Student Late Arrival Log. This log is a paper document that will be used to record the information into Infinite Campus. The log must be maintained in the corresponding daily attendance file.
...
Late arrivals entered from the log must be entered using the Check In mode in the Attendance Wizard. This process will calculate minutes accurately for students.
| Warning |
|---|
Students MUST be recorded as ABSENT in Classroom Monitor before using the Check In Mode through the Attendance Wizard. |
The Check In Mode applies the attendance code to all absences prior to the check-in time. Absences after the check-in time entered will be removed. The Check In time stamp will auto populate into the comments field and be noted on the Summary Report which can be generated from the Daily Attendance screen.
It is important to follow the steps below in the order to correctly record the tardy.
...
Search for the student who is to be recorded as tardy to school by entering the student’s name or student number in the applicable fields.
| Tip |
|---|
If multiple students are to be recorded as tardy with the same check in time and same comments, another search can be completed for additional students. |
Click Search.
| Warning |
|---|
If the student does not populate into Column B, they were not marked absent first and must be marked absent before you can record the late arrival. |
...
Click Save Attendance
...
Page Break
Step Five - Tardy to Class
Tardy to Class:
At the principal’s discretion, elementary schools will use the T for students who are tardy to class.
Students who are at school, but have arrived late to their classroom for various reasons, usually due to being in the breakfast room too long, are considered tardy to class. Attendance can be marked as tardy through classroom monitor by the teacher. The tardy entered by the teacher will be changed to a TTC: Tardy to Class through the Attendance Wizard.
The process to enter Tardy to Class is new for elementary schools. The Period Mode is used instead of the Daily mode. TTC is a present code and will not subtract any time against the student’s attendance.
If a student is marked as tardy to class (TTC) the student should not be on the tardy log as being late to school. Remember in order to process a tardy to school off log student must have been marked absent first!
PATH: Index > Attendance > Attendance Wizard
...
In the Attendance Wizard, enter the Attendance Date or use the calendar to choose the date of the tardy.
...
Mode: select Period
...
Status/Excuse: select Tardy and Unknown
...
Period: Enter H1.
...
Click Search.
All students with an unknown tardy will display in Column B.
...
Current Period: select H1 from the drop-down menu.
...
Click Save Attendance
...
| Info |
|---|
| The TTC is recorded in the H1 period only. If you click on the student’s TTC entry, it will show minutes present for the period. However, it does not subtract any time from the student’s attendance. |
Page Break
Step Six - Printing the Caller Report
Step six of the Daily Attendance process is to print the Caller Report. The Caller Report prints a list of students who are marked as absent unknown and includes the parent/guardian names, home phone number, work phone number and parent/guardian email. This report only prints students marked with an “A” (Absent Unknown) in the Classroom Monitor. It is necessary to print this report before using the Attendance Wizard to change unknown absences to unexcused absences for the day. Once the attendance codes have been changed to unexcused or excused, those students names will no longer appear on the caller report. File this report with the Summary Report, Late Arrival Logs, Student Release logs in the Daily Attendance File.
PATH: Index > Attendance > Daily Attendance > Caller Report
Once attendance has been entered for all students, generate the Caller Report.
The Daily Attendance tab will open to the current date. To change the date, type the date or use the calendar tool to select the date.
Click Caller Report.
...
The report opens in PDF format; click the Print icon to print the report or the Save icon to save it to your computer.
Each school is directed to have an Attendance team. Designated member(s) of the team are to make phone calls to the parent/guardian of students absent the current day. The Caller Report (generated above) is an excellent tool to use when making the calls. It is suggested, and helpful, to keep action notes directly on the caller report, however this does not replace documentation required for a students individual attendance folder.
Examples would be:
You attempted to contact the home number but there was no answer. Record the date you called and state "no answer".
The student was marked Absent Unknown (A) before mom called in that the student would be out ill. Record "parent called in".
| Tip |
|---|
How to remove tardy students from Caller Report:If you do not want your students who have arrived tardy to populate on this report, enter your tardies BEFORE you print your caller report. The report will then only show the students marked as Absent Unknown. |
Page Break
Step Seven - Change Unknown Absences to Unexcused
Step Seven of the Daily Attendance process is to change Unknown Absences marked by the teacher through the attendance module. Use the Attendance Wizard to change the unknown absences from the morning to unexcused absences.for the entire day.
| Note |
|---|
Note:Unknown absences must be changed to unexcused absences in order to be calculated properly in Infinite Campus. |
PATH: Index > Attendance >Attendance Wizard
The current date will automatically be entered in the Attendance Date field.
...
Choose the Mode: Daily radio button.
| Warning |
|---|
The Daily Mode marks selected students as absent for the entire day. |
...
Click Select All. This will move their names into Column C.
| Note |
|---|
| To remove a student’s name from the list, click on their name in column C. |
Continue after the students have been moved to Column C:
...
Verify Overwrite Existing Data is checked. This will overwrite the absent unknown code and change it to absent unexcused.
...
Click Save Attendance.
...
Page Break
To see how this process affected the attendance, click on the Daily Attendance screen again and choose the date you changed.
PATH: Index > Attendance > Daily Attendance
...
Page Break
Step Eight - Editing Attendance Reasons
The Daily Attendance tool allows a user to see at a glance all students who have an attendance event (absence/ tardy/early leave etc.) for a selected day. From here, a user with the proper rights may also edit an attendance event.
PATH: Index > Attendance > Daily Attendance
When a parent calls in or provides a note to excuse the absence for that day and the student’s attendance has already been marked as an unexcused absence, the user can click on the attendance code to make edits. The conversation must be documented on the Student Absence Notification form.
Select the Attendance code from the drop-down list.
Enter a Comment - CCS requires a comment to be entered when codes other than UNX, TUX and EUX are used.
Click Fill Down (Note: Do not use the Fill Down feature if there is not an absence entered for every attendance period.)
...
Page Break
...
For more information review the Classroom Monitor page.
Step Four: Entering Substitute Teacher and Blocker Course Attendance
Use the Classroom Monitor to record any attendance that has been recorded on a paper roster by a sub or teacher who is not able to do electronic attendance. This step also includes entering any attendance information for students in the following blocker courses every day: No Show, Unable to Locate, and Located not Attending.
PATH: Main Menu > Attendance Office > Classroom Monitor
Navigate to the Classroom Monitor.
The Classroom Monitor will open to the current date.
To change the date, type the date or use the calendar tool to select the date. Click the Refresh button to reload the Classroom Monitor for the selected date.
Sections displaying as pink indicate that attendance has not been entered and saved.
Sections displaying as green indicates that attendance has been entered and saved for that course. If all students are present, the teacher will still need to click on the section and click Save.
The number of student’s present displays with the number of students scheduled.
The teachers are listed in alphabetical order by last name. To the right of the teacher’s name, click on the course section. The screen opens to reflect the teacher view of attendance.
All students are Present by default. Mark the student’s absent by clicking the radio button under A. Do not use T for tardy. Elementary school students who are late to school are not entered here. It is optional to enter comments in the Comments field in the Classroom Monitor. Comments entered here will display on the Portal. If all students are present, skip to Step 5.
Click Save. The page will refresh and display the Classroom Monitor view with the course section just modified in green.
Tardies
Students late to school must initially be marked as absent for the tardy to be properly recorded using the Check In mode.
If a student was late to the building, the teacher must mark the student absent, and the student MUST check in with the attendance office.
If the student was in the building on time, but late to class due to eating breakfast, the student must be marked present.
Pre-K Attendance
PK teachers with ½ day PK classes will need to take attendance for both their AM and PM courses the same way as all other full day elementary students. Pre-K AM Attendance should be taken in the first period of the day. Pre-K PM Attendance should be taken in the first period that occurs.
K-6 Schools
Please ignore any 6th grade courses displaying on the classroom monitor (LA, MA, SC, etc.). Attendance will NOT be entered for these courses, and they will remain pink.
Blocker Course Attendance
The attendance for students that are in the No Show, Unable to Locate, and Located but Not Attending courses must be entered every day. The building administrator should be listed as the teacher of record. The attendance secretary will go to the Classroom Monitor, locate the administrators name, and mark all students absent. If there are no students scheduled into those courses, the space will be empty.
Step Five - Late Arrivals
Students who arrive after the official start of school are considered to be tardy to school and must sign in at the schools designated attendance area. When a student arrives to school late, the students first and last name, time and reason must be recorded on the Student Late Arrival Log. This log is a paper document that will be used to record the information into Infinite Campus. The log must be maintained in the corresponding daily attendance file.
PATH: Main Menu > Attendance Office > Attendance Entry Wizard
Late arrivals entered from the log must be entered using the Check-In mode in the Attendance Wizard. This process will calculate minutes accurately for students. Students MUST be recorded as ABSENT in Classroom Monitor before using the Check-In Mode through the Attendance Wizard.
For students who arrive to school on a late bus, you will follow the steps below to enter their attendance also. When entering the information in Infinite Campus, the attendance code that will be used is LB (Late Bus). A comment should also be added stating: CCS Trans Issue – (Put the route number and time of arrival). Check the bus route sheet to confirm that the students were assigned to the late bus.
It is important to follow the steps below in order to correctly record the tardy.
Date: In the Attendance Wizard, enter the Attendance Date or use the date selector to choose the date of the tardy.
Mode: You must select Check-In Mode.
Students: To view students who are already marked absent in the building, in the Status/Excuse drop-down menu, select Absent – Unknown. You can also search for the student who is to be recorded as tardy to school by entering the student’s name or student number in the applicable fields. Multiple students can be recorded as tardy with the same check in time and same comments, such as with a late bus. Search for and move all of these students to box C before going to the next step.
Click Search. If the student does not populate into Column B, they were not marked absent first and must be marked absent before you can record the late arrival.
Students who match the search criteria will display in column B. If there are multiple students matching the search criteria, click on the name of the student to be recorded as tardy to move that student’s name to Column C. If there is only student matching the search criteria, that student’s name will automatically display in Column C.
Select the appropriate Attendance Code from the drop-down menu. (Select LB for Late Bus Students)
Current Time - Enter the time of the student’s arrival as recorded on the Late Arrival Log.
Enter a comment (typically the reason given for the tardy). Comments entered here are visible on the Parent Portal.
CHECK YOUR INFORMATION BEFORE SAVING!!! Click Save Attendance.
Repeat this process for all students on the Late Arrival Log and students arriving to school on a late bus.
Step Six - Printing the Caller Report
Step Six of the Daily Attendance process is to print the Caller Report. The Caller Report prints a list of students who are marked as absent unknown and includes the parent/guardian names, home phone number, work phone number and parent/guardian email. This report only prints students marked with an “A” (Absent Unknown) in the Classroom Monitor. It is necessary to print this report after the Late Arrivals have been entered through the attendance wizard. File this report with the Late Arrival Logs, Student Release, Attendance Roster/Sub Roster, Late Bus Roster in the Daily Attendance File.
New Look Path: Main Menu > Attendance Office > Attendance Management > Daily Attendance Processing > Caller Report
Once attendance has been entered for all students, generate the Caller Report.
The Daily Attendance tab will open to the current date. To change the date, type the date or use the calendar tool to select the date.
Click Caller Report.
The report opens in PDF format; click the Print icon to print the report or the Save icon to save it to your computer.
Each school is directed to have an Attendance team. Designated member(s) of the team are to make phone calls to the parent/guardian of students absent the current day. The Caller Report (generated above) is an excellent tool to use when making the calls. It is suggested, and helpful, to keep action notes directly on the caller report, however this does not replace documentation required for a students individual attendance folder.
Examples would be:
You attempted to contact the home number but there was no answer. Record the date you called and state "no answer".
The student was marked Absent Unknown (A) before mom called in that the student would be out ill. Record "parent called in". If the absence should be excused fill out a Student Absence Verification Notification Form and upload it to the student’s attendance documents.
How to remove tardy students from Caller Report:
If you do not want your students who have arrived tardy to populate on this report, enter your tardies BEFORE you print your caller report. The report will then only show the students marked as Absent Unknown.
DO NOT ROLL THE ATTENDANCE. All attendance will automatically “Roll” overnight.
Step Seven - Editing Attendance Reasons
The Daily Attendance Processing tool allows a user to see at a glance all students who have an attendance event (absence/ tardy/early leave etc.) for a selected day. From here, a user with the proper rights may also edit an attendance event.
For directions to edit/modify the Attendance Code using the Student's Attendance Tab or Daily Attendance Tab click here.
Step Eight - Students Leaving Early
Step Eight of the Daily Attendance process is to use the Check
...
Out Mode in the Attendance Wizard when a student leaves early and needs to be marked as absent for the remainder of the day.
When a student leaves school early, the parent must sign them out on the Student Release Log. The student's full name, time, reason, and the parent/guardian's signature must be recorded on the Student Release Log. This log is a paper document that will be used to record the information into Infinite Campus. The log must be maintained with the daily attendance files.
Early leaves will be entered using the Check Out mode in the Attendance Wizard. This process will calculate minutes accurately for students. The Check Out Mode applies the attendance code to all absences after the check-out time. The Check Out time stamp will auto populate into the comments field.
...
New Look Path:
...
Main Menu > Attendance Office > Attendance Management > Attendance Entry Wizard
Date: In the Attendance Date field, type or select the date from the calendar.
Mode: Select Check Out
Enter the students name or student number of the student leaving early in the applicable fields.
Click Search.
The Search results will appear in Columns B and C if you search for an individual student. If you search for multiple students, you must click on their name in Column B to move them to Column C, after each search.
Select the Attendance Code from the drop-down menu.
EUX = Early Leave Unexcused
ELV = Early Leave Excused
PAEL = Parent Authorized Early Leave
PMEL = Parent Medical Early Leave
Current Time - Enter the time the student signed out.
Enter any Comments as to why the student is leaving early. Comments entered here are visible on the portal
...
.
CHECK YOUR INFORMATION BEFORE SAVING!!! Click Save Attendance.
...
| Info |
|---|
If the student returns after being signed out for the day, you would sign them back in using |
...
Page Break
Step Ten - Attendance Summary Report - Index>Attendance>Daily Attendance>Summary Report
Generate this report after the daily attendance has been completed. This report can either be printed and filed in the Daily Attendance File or a copy can be saved on the school's public drive.
Click here for instructions: How to Generate the Attendance Summary Report.
Step Eleven – Filing and Storing Attendance Notes and Documents.
Daily Attendance Documentation File - Every school is to have a daily attendance documentation folder for each day of the school year. This folder will be used to file the following documents:
Summary Report
Student Late Arrival Log
Student Release Log
Route Lists of late bus arrivals
Fields trips, etc.
Attendance corrections for that day
Paper Register/Rosters used to enter attendance
Student Attendance File - Every student with attendance events should have a folder for:
...
Parent/Guardian notes
...
Student Absence Notification Forms
...
Class Excused Forms
...
Request for Principal Approval Forms
...
the Check in mode. This will calculate the appropriate time the student was out of the building. |
Step Nine - Attendance Summary Report
New Look Path: Attendance Summary Report - Main Menu > Attendance Office > Attendance Management > Daily Attendance Processing - Summary Report
Generate this report after the daily attendance has been completed. This report can either be printed and filed in the Daily Attendance File or a copy can be saved on the school's public drive. Click here for instructions: How to Generate the Attendance Summary Report.
Step Ten – Filing and Storing Attendance Notes and Documents
Daily Attendance Documentation File - Every school is to have a daily attendance documentation folder for each day of the school year. This folder will be used to file the following documents:
Student Late Arrival Log
Student Release Log
Route Lists of late bus arrivals
Fields trips, etc.
Attendance corrections for that day
Paper Register/Rosters used to enter attendance (i.e. Sub Attendance Rosters or Attendance Registry)
Student Attendance Documents Repository - Every student with attendance events should be uploaded to the student’s attendance documents tab
Parent/Guardian notes
Student Absence Notification Forms
Class Excused Forms
Request for Principal Approval Forms
Other attendance documentation for that student
| Info |
|---|
It is required that all attendance documentation be stored at the school for 1 year. |
Classic Look Paths:
Classic Look Path: Index > Attendance > Attendance Wizard
Classic Look Path: Search > Student > Student’s Name > Attendance Tab
Classic Look Path: Index > Attendance > Daily Attendance > Caller Report
Classic Look Path: Index > Attendance > Attendance Wizard
Classic Look Path: Index > Attendance > Classroom Monitor
Classic Look Path: Index > Attendance > Reports > Sub Attendance Roster
Classic Look Path: Index > Attendance > Reports > Sub Attendance Roster
Classic Look Path: Index > Attendance > Reports > Register (This report cannot be generated by teachers)