...
...
...
...
When preparing to start work in the attendance office, keep the following in mind:
| Panel | ||||||
|---|---|---|---|---|---|---|
| ||||||
Important Reminders:A student cannot be marked absent if they do not have a schedule. Students need to be assigned a full schedule for attendance to be entered and reports to generate. |
...
Keep copies of the Student Absence Notification Form near the telephone so they are easily accessible when a parent/guardian calls to report an absence.
If a parent/guardian is calling to notify the school of an absence, a "Student Absence Notification Form" for this student should be completed by the person who took the phone call
...
. THIS FORM CAN BE COMPLETED BY ANY STAFF MEMBER.
Thank the parent/guardian for calling and let them know they may receive an automated phone call from the District regarding their student’s absence.
Remind the parent/guardian to send a note with their student when he/she returns to school. The note should indicate the student’s first and last name, date(s) of absence, reason for the absence, and the parent/guardian's signature.
Complete the Student Absence Notification Form, then record the absence in IC immediately.This will prevent gaps in attendance and allow teachers to see that the parent has already reported this student absent for the day.
...
The attendance secretary should assign a specific location for staff to place absent forms in the office.
If a student is absent, a comment must be entered for any attendance code used with the exception of Absent Unknown and Absent Unexcused. A comment providing details to the excuse code must be entered in each period for the respective excuse code. Not recording a comment will result in a Certify Notification. See the guidelines here for more details.
A new Late Arrival and Student Release log must be used daily with the school name and current date indicated at the top of each page.
Generate substitute attendance rosters for absent teachers. Attendance taken by hand MUST be completed on an Infinite Campus generated roster. Do not accept hand written attendance or attendance that is not completed on an Infinite Campus generated roster. Substitute attendance rosters are to be filed in the daily file at the end of the day. See the Attendance Reports page for directions on generating a roster.
Verify in the Classroom Monitor that attendance has been entered within 10 minutes of each period for secondary schools or by 9:15am in elementary.
Each teacher responsible for recording student attendance should have an attendance folder. The attendance folder will be used to receive attendance notes or distribute information to teachers. After the attendance notes are uploaded into the student’s attendance documents tab in Infinite Campus, the notes can be shredded. For more information regarding coding attendance notes: https://columbus.atlassian.net/wiki/spaces/SC/pages/3172663297/Attendance+Codes+22-23+School+Year?search_id=e1cba640-7b80-44da-879c-80a790ea27f2
Use the Daily Caller Report to make phone calls to parent(s)/guardian(s) whose students have unknown absences to inquire as to why the student is not in school.
Note: students who are absent for any amount of time during a day will receive an automated phone message to the parent/guardian indicating the absence. Attendance is tracked by the minute, therefore any absent code on the students record will generate a call.
Check the Attendance Reports module frequently. New reports are added periodically. There are some attendance reports that have been created specifically for CCS in the Ad Hoc Reports area: Attendance Summary by Team, Attendance Summary by Year, Absence Marked Unknown, and Unexcused Tardies. For more information regarding specific reports: Attendance Reports
Substitute Secretaries must submit a Campus Support Form to request Infinite Campus access to their assigned school building. To submit a ticket follow the screenshot below:
Attendance Accountability
Every Minute Counts! Attendance is to be taken every day on every student enrolled in your school. All students arriving after the school's designated start time must be recorded on the Late Arrival Log. Likewise, all student's leaving before the end of the school day must be recorded on the Early Leave log.
...
The Unable to Locate Student Checklist (Forms) can be used after all efforts have been exhausted and the student still cannot be located. The principal will sign the Unable to Locate Student Checklist indicating the student is not attending school and should be withdrawn. After the student is withdrawn, the checklist will be uploaded to the student's documents tab by Central Enrollment. When completing the Unable to locate interventions, if contact is made with the Guardian, the Unable to Locate Checklist is null and void and cannot be used to process a withdraw.
Attendance Forms
The Attendance Accountability Committee has developed and adopted specific forms for the collection and documentation of attendance information. For more information regarding each form: Attendance Forms
Certify Data Scorecard
Certify promotes a daily, proactive process by an automatic reading of Infinite Campus each night, and sending email alerts to notify school personnel about specific data issues that need to be reviewed, monitored or corrected. It is important to review and make any applicable corrections for errors reporting on Certify.
Each rule in your scorecard looks at specific data and makes sure that it is valid. If it appears on your scorecard, in needs to be corrected. The prescription page lists all of the rules defined in Certify, and a 'prescription' for how to fix them. Some may be simple fixes that can be described in a sentence or two, others will link to a page with step-by-step documentation and/or videos to assist you.
Attendance Course Blockers
There are instances when a blocker course should be used to record attendance for students. These courses start with an "N" and should already be loaded on your course deck for your use. These blocker courses are available to use in every school; however, the course may need to have sections added before students can be scheduled. Students scheduled in these courses must be marked absent daily. If you need assistance with loading the course to the course deck or adding sections submit a ticket. To submit a ticket follow the screenshot below:
No Show - Course Number N90130
This is a blocker course for students who have not shown up to school but were expected to. Create a section of this course to span the entire school day, and enroll students into this course for attendance taking. This will take students off teacher rosters and will give you an accurate reflection of available seats. When enrolling in the NO SHOW course, use the next school day.
This must only be used when student has never attended and staff are attempting to locate them. While students are in this course, carry out appropriate attendance interventions (log interventions on the student's PLP log), complete the Unable To Locate Student Form. Once completed, and signed by the Principal, submit an electronic withdrawal/end date request form via CCSDAS. Certify will generate a violation when a student has been scheduled into the No Show Blocker for more than 15 days.
Unable to Locate - Course Number N90135
This course is similar to the NO SHOW course, except this is for students that attended at some point during the school year but stopped attending.
While students are in this course, carry out appropriate attendance interventions, complete the Unable To Locate Student Form. Once completed, submit an electronic withdraw request form via CCSDAS. Certify will generate a notification when a student has been scheduled into this blocker course for more than 15 days.
Located - Not Attending - Course Number N90137
This course is similar to the No Show course, except this is for students that have been located, but are not attending school. While students are in this course, carry out appropriate attendance interventions, and log the interventions on the student's PLP Log.
Non-Attendance Course Blockers
...
.
...