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Important Reminders:A student cannot be marked absent if they do not have a schedule. Students need to be scheduled appropriately for attendance to be entered and reports to generate. |
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If a parent/guardian is calling to notify the school of an absence, a "Student Absence Notification" form for this student should be completed by the person who took the phone call. Thank the parent/guardian for calling and let them know they may receive an automated phone call from the District regarding their student’s absence. Remind the parent/guardian to send a note with their student when he/she returns to school. The note should indicate the student’s first and last name, date(s) of absence, reason for the absence, and the parent/guardian's signature.
When you receive a phone call for a full day absence it is suggested that you record the absence in IC as soon as possible and the student absence you will need to complete the Student Absence Notification Form will need to be filled out and record the absence in IC.This will prevent gaps in attendance and will also allow teachers to see that the parent has already reported this student absent for the day.
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Verify in the Classroom Monitor that attendance has been entered within 15 10 minutes of each period for secondary schools or by 9:30am 15am in elementary.
Each teacher responsible for recording student attendance should have an attendance folder. The attendance folder will be used to receive attendance notes or distribute information to teachers. After the attendance notes are uploaded into the student’s attendance documents tab in Infinite Campus, the notes can be shredded. For more information regarding coding attendance notes: https://columbus.atlassian.net/wiki/spaces/SC/pages/3172663297/Attendance+Codes+22-23+School+Year?search_id=e1cba640-7b80-44da-879c-80a790ea27f2
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Use the Daily Caller Report to make phone calls to parent(s)/guardian(s) whose students have unexcused or unknown absences to inquire as to why the student is not in school. Note: students who are absent for any amount of time during a day will receive an automated phone message to the parent/guardian indicating the absence. Attendance is tracked by the minute, therefore any absent code on the students record will generate the call.
Check the Attendance Reports module frequently. New reports are added periodically. There are some attendance reports that have been created specifically for CCS in the Ad Hoc Reports area: Attendance Summary by Team, Attendance Summary by Year, Absence Marked Unknown, and Unexcused Tardies. For more information regarding specific reports: Attendance Reports
Substitute Secretaries must submit a Campus Support Form to request Infinite Campus access to their assigned school building. Campus Support To submit a ticket follow the screenshot below:
Attendance Accountability
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The Unable to Locate Student Checklist (Forms) can be used after all efforts have been exhausted and the student still cannot be located. The principal will sign the Unable to Locate Student Checklist indicating the student is not attending school and should be withdrawn. After the student is withdrawn, the checklist will be uploaded to the student's documents tab by Central Enrollment. When completing the Unable to locate interventions, if contact is made with the Guardian, the Unable to Locate Checklist is null and void and cannot be used to process a withdraw.
Attendance Forms
The Attendance Accountability Committee has developed and adopted specific forms for the collection and documentation of attendance information. For more information regarding each form: Attendance Forms
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There are instances when a blocker course should be used to record attendance for students. These courses start with an "N" and should already be loaded on your course deck for your use. These blocker courses are available to use in every school; however, the course may need to have sections added before students can be scheduled. Students scheduled in these courses must be marked absent daily. If you need assistance with loading the course to the course deck or adding sections submit a Campus Support Ticket. Campus Support ticket. To submit a ticket follow the screenshot below:
No Show - Course Number N90130
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This must only be used when student has never attended and staff are attempting to locate them. While students are in this course, carry out appropriate attendance interventions (log interventions on the student's PLP log), complete the Unable To Locate Student Form. Once completed, and signed by the Principal, submit an electronic withdrawal/end date request form via CCSDAS. Certify will generate a violation when a student has been scheduled into the No Show Blocker for more than 15 days.
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