Guidelines for Verifying Proper Attendance Coding and Correcting Attendance Data

ag5200A Verifying Proper Attendance Coding & Correcting Attendance Data Errors

Revisd 11/10/2022

Beginning December 1, 2014, and thereafter, in an effort to minimize the number of attendance

data errors, schools shall do all of
the following:

A. Generate the Attendance Change Tracking Report (ACTR) at least

quarterly (by the end of each grading period) by
modification date.

1. If an attendance error found on the ACTR results in the absence being re-

entered into the student information system,
the error shall be corrected using the notation

“Corrected per ACTR” in the student information system in the
“Comments” field.

2. Once the ACTR has been generated and any corrections that are needed have

been completed, the principal shall
notify his/her

Area Superintendent in writing via

email of this fact, including resolution of the errors. A copy of this
communication

shall be saved in a digital format and maintained

on the building drive for a period

of two years.

 2. Generate the Absence marked as ‘Unknown’ report (Unknown Absence Report) at least weekly. Any attendance errors found on the Unknown Absence Report shall be processed
        pursuant to the procedures outlined below.

B. Generate the Daily Attendance Summary Report daily

. and store the documentation as directed by the

Department of
Student Services.

All other attendance errors shall be processed pursuant to the procedures outlined

below.

Correcting Attendance for all Errors Identified within 30 Days from the Date of Absence - Daily Attendance

Correcting Attendance for all Errors Identified 30 Days or More from the Date of Absence - Daily Attendance

Correcting Attendance for all Errors Identified within 30 Days from the Date of Absence - Period Attendance

Correcting Attendance for all Errors Identified 30 Days or More from the Date of Absence – Period Attendance

page break