Correcting Attendance for all Errors Identified 30 Days or More from the Date of Absence – Period Attendance

Owned by Amberly Eddy
Jul 18, 2023

Guidelines for Verifying Proper Attendance Coding and Correcting Attendance Data

5200a - Guidance on Correcting Attendance Data Errors rev 9 16 16 EDITED 10 10 16.pdf

page break

Correcting Attendance for all Errors Identified 30 Days or More from the Date of Absence –

Period Attendance

Any correction based on documentation received from a teacher, for a particular class/period, not daily attendance

  • Supporting documentation must be received from the teacher. This documentation must include the date and period that the teacher marked in error, what the error is, and the teacher signature and date they signed the documentation.  This will be filed in the student's appropriate attendance file. 

  • Principal approval to make correction is required. Email the principal of the error, requesting approval to make the correction via email. Include the student's name, student number and nature of and date(s) on which the error was made in the email.  Request approval from the principal to make the correction.

  • Wait for principal's approval.

  • Once principal approves via email, print the Principal's email, showing his/her approval.

  • Print the student's period attendance detail report, prior to making any correction.

  • Make the correction

  • Staple the above documentation printouts together and file documentation in the student's attendance file.


Accessing the Students Attendance Tab

The Attendance tab can be used to edit or delete an attendance event. 

PATH:  Student Information>General>Search for the student>Attendance tab

  1. Click the Index tab.
  2. Click Student Information.
  3. Click General.
  4. Click the Search tab

      5.Type in the student’s name to search for them.

      6. Click Go.

     7.  Click Attendance Tab 




Printing Students Period Detail Report

  1. Go to the student’s Attendance tab.
  2. Click on Period Detail.
  3. Open the report and print it.


page break

Adding a New Event Using the Student's Attendance Tab

When the attendance office is notified in writing of an omission of an attendance event, i.e., a student believed to be present, was absent.  The attendance event will need to be added.  Please do not accept verbal notifications of errors. 




  1. Click the New icon at the top of the Attendance tab.
  2. Enter the date of the attendance occurrence.
  3. Click the Refresh button.
  4. In the Code drop down menu, select the Attendance code.
  5. Enter Comments according to documentation.
  6. Click Save when finished.




Do not add Attendance connected to behavior events; this will create an exception on the Behavior Attendance Audit Report.  This attendance must be changed in the Behavior Resolution. 


page break

Editing an Attendance Code on the Attendance Tab

Attendance codes can be edited when a Board approved reason for the absence(s) is provided by the parent/guardian and/or professional provider within one week of the date of absence.  Prior to excusing an absence verify that Principal approval is not required.

A Request for Principal Approval of an Excused Absence From must be completed when absence documentation is:

  • Received after one week from the date of absence
  • The student has reached an accumulation of 9 Parent Authorized Absences
  • The reason for absence is not a board approved reason
  • Student is traveling Out of the Country
  • Vacations (must be pre-approved.


To change a student’s attendance code on their attendance tab:

  1. Click the student’s Attendance tab.
  2. Click on the date of the absence.  
  3. In the Code field, click the down arrow to select the applicable attendance reason.
  4. Enter Comments according to documentation.  Comments entered here display on the Portal.
  5. Click Fill Down to copy the attendance code and comments to the remaining fields.  Be mindful that you don’t overwrite existing recorded attendance.
  6. Click Save.




page break

To change a student's attendance code from the Daily Attendance Screen.


The Daily Attendance screen allows users to see at a glance all students who have an attendance event (absence/ tardy/early leave etc.) for a selected day.  Attendance can be edited from here by clicking on the attendance event. 











Board policy expectations are for parent/guardians to notify their child’s school of the student’s absence by 9:30 a.m.  The phone call is to be recorded on the Student Absence Notification form.  The form, note from parent/guardian, or document from a professional provider, is used to edit the student’s absence, tardy, or early leave.

Reference the Attendance Codes document  for a complete list of Attendance, definitions, and documentation needed.


  1. Select the Attendance Code from the drop-down list.  Reference the Attendance Codes document available on the Infinite Campus Dashboard, for a breakdown of all attendance codes and when each is applicable.
  2. Enter Comments.  Comments entered here display on the portal.
  3. Click Fill Down.
  4. Click Save. Note: the above edits can also be made by using the student’s Attendance tab.


Unexcused absences from previous days should be edited to “PAA: Parent Authorized Absence” when a note is received from the parent that includes an excusable reason for the student’s absence, but lacks supporting documentation from an authorized source according to Board Policy.  If supporting documentation is provided from an authorized source, i.e. medical professional, college visitation, court provided documentation, then the code would be entered as “EXC: Excused”.


NEVER CHANGE EXCUSED & UNEXCUSED MARKS TO TARDY MARKS ON THIS SCREEN.  THE MINUTES PRESENT WILL NOT CALCULATE FOR THE STUDENT.
page break

Deleting an Attendance Event

If an attendance event is recorded in error the office must be notified in writing of the error.  The notification must include the students name, date of absence, and signature of staff member reporting the error (email preferred).  Verbal  notifications are not permitted.




Prior to making any deletion, print the Period Detail report.  Leave all report options default.


  1. Click the student's Attendance tab.
  2. Click on the date of the absence.
  3. Click on the period(s) to be modified.
  4. Click the Clear button.
  5. Click Save.





Department of Accountability & Other Support Services
Division of Information Management