Because we do not have an automatic mechanism for dealing with repeated courses, we need manually update the transcript so that the GPA and credits appear correctly.
Determine Repeat Course
Determine the course that was repeated. This should be on the documentation "Request to Change a Student's Academic Grade" and signed by all appropriate parties.
This example transcript has Art 1 Survey X counting twice for credit on the transcript.
- The highest grade should count for credit and toward Cum GPA
- The lower grade will remain on the transcript, but earned credit needs to be '0.00' and it should NOT count in Cum GPA
Editing transcript grades
PATH: Index > Student Information> General > Transcript Tab
- Query for a student who's transcript needs to be updated
- Click on the Transcript tab
- Locate the repeated course that needs updated, and click the Edit link on the left side
- Change the Transcript Credit box
- Earned should have a value of '0'
- Earned should have a value of '0'
- Change the GPA Weight
- Remove the value in the GPA Weight box (the box should be blank) so that this score is NOT included in the Cumulative GPA calculation
- Remove the value in the GPA Weight box (the box should be blank) so that this score is NOT included in the Cumulative GPA calculation
- After changing the grade, it is recommended that you enter a comment in the Comments box to indicate why this change was made. These comments will NOT appear on the printed transcript.
- Here is what the transcript looks like after the change has been made:
