Highly Qualified Teacher (HQT) Submission Workflow
Final Deadline
All HQT data must be entered into Infinite Campus no later than December 15, 2017.
Workflow
Task | Details | Who | Deadline | |
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1 | Distribute Teacher Memo, Status Sheets, Form E & Instructions to Teachers | The following items should be distributed to teachers: | Secretary |
|
2 | Distribute Paraprofessional Memo and Form F to Instructional Assistants | Secretary
| ||
3 | Complete Teacher Status Sheets and Form E (as necessary) | Sign and return to secretary | Teachers |
|
4 | Complete Form F | Sign and return to secretary | Paraprofessionals |
|
5 | Enter data into Infinite Campus | Scheduling tool rights are necessary to be able to enter HQT information in Infinite Campus. Pass the PSW Scheduling Assessment to obtain Scheduling tool rights. Once you have passed, create a support ticket to have your tool rights enabled ... this is NOT automatic after you pass the assessment. | Secretary |
|
6 | Upload Teacher Status Sheets |
| Secretary |
|
7 | Upload Form E |
| Secretary |
|
8 | Upload Form F |
| Secretary |
|
9 | Complete Principal Recording Sheet (PRS) |
| Principal | |
10 | Upload PRS |
| Principal | |
11 | Complete Attestation Form |
| Principal | |
12 | Upload Attestation Form |
| Principal | |
13 | Send letters to parents for non-HQT teachers |
| Secretary |
|
14 | Compliance Notebook | Prepare a Compliance notebook for the 2017-2018 school year to be kept in the school (Principal) office, with the following information in the following order:
| Secretary |
|
Frequently Asked Questions
Substitute Teachers
The following process will be implemented for the Highly Qualified Notification Letters (required by ODE) for substitute teachers who have taught 20 consecutive days and are not highly qualified for the particular course they are teaching.
- Janet McCoy will run a weekly report from SEMS to determine which substitute teachers have taught 20 consecutive days and are not highly qualified.
- Janet McCoy will email the report to the appropriate SLD Executive Director and the SLD Executive Director’s administrative secretary. Janet will copy Dr. Machelle Kline on each email.
- The Executive Director’s administrative secretary will send an email to the impacted principal and the principal’s secretary, informing both that under the NCLB Act, a parent notification letter must be sent under the signature of the principal.
- Principals will copy Dr. Machelle Kline on each of the parent notification letters.
Forms & Memos
Form E
Reminder: Beginning in the 2016-2017, intervention specialists of students eligible for the Alternate Assessment for Students with Significant Cognitive Disabilities in Grades 7-12 will need to comply with new requirements to meet highly qualified teacher status. These intervention specialists provide instruction for students with significant cognitive or low incidence disabilities. They will need to annually document how they meet highly qualified teacher status in the core academic subjects of their teaching assignments on Form E (formerly Form D).
Refer to the HQT Tool Kit or the HQT FAQs for complete information.
Teacher & Part Time LLI Memo | Paraprofessionals Memo | Secretary & Principal Memo | Form F: Paraprofessionals (Instructional Assistants) | Principal Attestation Form | |
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All Instructional paraprofessionals in Title I schoolwide or targeted assistance buildings who are Title I-funded should complete Form F. |
Teachers can use the forms A-E provided in the HQT Toolkit to determine if they might meet the highly qualified teaching requirements when teaching core academic subjects. Forms A - E are used to assist teachers in the completion of the HQT Teacher Status Sheet. These forms do NOT replace the HQT Teacher Status Sheet. | |||
HQT FAQ (from ODE) Revised - November, 2017 | Form A: Grades K-6 General Education (Includes Extended Options) | Form B: Grades 7 - 12 General Education (Includes Extended Options) | Form C: Music, Visual Arts, Dance, Dreama and Forein Language (General Education) |
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Form D: Grade K-6 Intervention Specialists | Form E: Grade 7-12 Intervention Specialists | Ohio Highly Qualified Teacher Expanded Rubric - Status Code 8 | |
Teachers should complete this rubric for each teaching assignment in which they do not meet the highly qualified requirements as determined by the HQT Worksheet (Forms A-E) or Forms A-Extended Options, Form B-Extended Options or Form C-Extended Options. |
Letter Templates
NCLB letter for out of cert teachers | NCLB letter for special education teachers | NCLB letter for substitutes |
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Printable Instruction Sheets
How to Complete Teacher Status Sheet | How to Load HQT Data into Infinite Campus | How to Print Principal Recording Sheet | How to Print Teacher Status Sheet | How to Print HQT Not Yet Entered Report |
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How to Upload HQT Documents to Person Tab | ||||
Department of Accountability & Other Support Services
Division of Information Management