Employment Verification

Columbus City Schools contracts with The Work Number to provide employment verification services. If an employee calls to request an employment verification, our first response should be to ask for more information as to the type of verification they are requesting, and then, more often then not, refer them to The Work Number. In the content below we will cover the type of information The Work Number will verify, as well as what to do if it is a verification Human Resources needs to complete rather than referring the caller.

The Work Number

What Information is provided?

Verification of Employment

• • Name
  • Most recent hire date
  • Termination date (if no longer employed)
  • Total time with Columbus City Schools
  • Job title

Income Verification (Employee will need to provide the verifying company with a Salary Key)

• • Rate of Pay
  • Gross earnings for current year to date, including base pay, overtime, bonuses and commissions
  • Gross earnings for last year and two years past, including base pay, overtime, bonuses, and commissions

Salary Key

To generate a Salary Key, the associate goes to the web site at www.theworknumber.com or dials 1-800-367-2884.  The associate will be prompted to enter the employer code (14232) and his password (Last 4 SSN + 4 Digit Birth Year).  Once logged in, the associate will select the option to create a Salary Key and the system will generate a 6-digit random number.  The Salary Key is displayed or voiced to the associate.   A Salary Key is valid for a single use. The associate must create a new Salary Key for each verifier as needed, and may have up to three codes active at one time.

How does an Associate get the Password that is required to obtain a Salary Key?

The password is the associate’s Last 4 SSN + 4 Digit Birth Year.

State and Social Services Program

States and agencies may contact The Work Number at www.theworknumber.com or 800-660-3399 to receive automated access to Social Service verifications. These verifications are not voices, but are faxed directly to a registered fax in the agency office.

Examples of State Social Service Programs:

• Food Stamps (or SNAP)
• Aid to Families with Dependent Children (AFDC)
• Temporary Aid to Needy Families (TANF)
• Medicaid
• Women, Infants and Children (WIC)
• Housing Program

State agencies and agency names may vary.  State agencies will receive the following information; name, address, YTD earnings and two past year gross earnings totals, Medical / Dental Insurance Status & Carrier, last 12 pay period dates, hours worked, and gross wages.

Manual Verifications Completed by Human Resources

• Teacher Loan Forgiveness forms
• STRS form "Certifications of Past Period of Absence"
• Other school district employment verification forms
• Principal licensure forms
• Verification of "Highly Qualified" status
• Substitute days works