Attendance Change Tracking Report, Unknown Absence Report,

Tardy & Early Leave Report, Daily Attendance Summary Report,

and All Other Attendance Errors identified.

Attendance errors are to be corrected at the building level. 

Any correction of initial entry, such as coding, comments, incorrect date entered, incorrect log entries, incorrect time entries etc. should follow the steps below.

• Supporting documentation must be received.  This will be filed in the student's attendance file.  Such documentation may include:

1.       Documentation, in the form of a written statement or verbal statement recorded on the Student Absence Notification Form, as defined in Board Policy 5200.01 excusing the absence that was received within the timeframes established pursuant to the same but that was not properly coded.

2.        Any logs for late arrival or early leave.

3.     Discovery that written documentation as defined in Board Policy 5200.01 excusing the absence was not received and was also not properly coded.

4.      Identification of an error or omission in the Unknown Absence Report, the Tardy and Early Leave report, Daily Attendance Summary Report or any other attendance report which identifies an error

• Email the principal of the error.  Include the student's name, student number and nature of and date(s) on which the error was made in the email.

• Print the above email.

• Print the period attendance detail report, prior to making any correction.

• Make the required correction

• Staple all of the above documentation together) and file the documentation in the student's attendance file.

Attendance Change Tracking Report, Unknown Absence Report,

Tardy & Early Leave Report, Daily Attendance Summary Report,

and All Other Attendance Errors identified.

Attendance errors are to be corrected at the building level. 

Any correction of initial entry, such as coding, comments, incorrect date entered, incorrect log entries, incorrect time entries etc. should follow the steps below.

• Supporting documentation must be received.  This will be filed in the student's attendance file.  Such documentation may include:

1.       Documentation, in the form of a written statement or verbal statement recorded on the Student Absence Notification Form, as defined in Board Policy 5200.01 excusing the absence that was received within the timeframes established pursuant to the same but that was not properly coded.2.        Any logs for late arrival or early leave.3.     Discovery that written documentation as defined in Board Policy 5200.01 excusing the absence was not received and was also not properly coded.4.      Identification of an error or omission in the Unknown Absence Report, the Tardy and Early Leave report, Daily Attendance Summary Report or any other attendance report which identifies an error

• Principal approval to make correction is required. Email the principal of the error, requesting approval to make the correction via email. Include the student's name, student number and nature of and date(s) on which the error was made in the email.  Request approval from the principal to make the correction.

• Wait for principal's approval.

• Once principal approves via email, print the Principal's email, showing the approval.

• Print the student's period attendance detail report, prior to making any correction.

• Make the required correction

• Staple all of the above documentation together and file the documentation in the student's attendance file.

Period Attendance

Any correction based on documentation received from a teacher, for a particular class/period, not daily attendance

• Supporting documentation must be received from the teacher. This documentation must include the date and period that the teacher marked in error, what the error is, and the teacher signature and date they signed the documentation.  This will be filed in the student's appropriate attendance file. 

• Print the student's period attendance detail report.

• Make the correction

• Staple the period attendance detail report and the supporting documentation from the teacher together and file the documentation in the appropriate attendance file.

 Note: As long as this is only for a particular period, and not for daily attendance, and is within 30 days (29 days or less), no email notification is required to make correction. 

Correcting Attendance for all Errors Identified 30 Days or More from the Date of Absence –

Period Attendance

Any correction based on documentation received from a teacher, for a particular class/period, not daily attendance

• Supporting documentation must be received from the teacher. This documentation must include the date and period that the teacher marked in error, what the error is, and the teacher signature and date they signed the documentation.  This will be filed in the student's appropriate attendance file. 

• Principal approval to make correction is required. Email the principal of the error, requesting approval to make the correction via email. Include the student's name, student number and nature of and date(s) on which the error was made in the email.  Request approval from the principal to make the correction.

• Wait for principal's approval.

• Once principal approves via email, print the Principal's email, showing his/her approval.

• Print the student's period attendance detail report, prior to making any correction.

• Make the correction

• Staple the above documentation printouts together and file documentation in the student's attendance file.

     7.  Click Attendance Tab 

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1. Click the New icon at the top of the Attendance tab.
2. Enter the date of the attendance occurrence.
3. Click the Refresh button.
4. In the Code drop down menu, select the Attendance code.
5. Enter Comments according to documentation.
6. Click Save when finished.

Do not add Attendance connected to behavior events; this will create an exception on the Behavior Attendance Audit Report.  This attendance must be changed in the Behavior Resolution. 

Editing an Attendance Code on the Attendance Tab

Attendance codes can be edited when a Board approved reason for the absence(s) is provided by the parent/guardian and/or professional provider within one week of the date of absence.  Prior to excusing an absence verify that Principal approval is not required.

A Request for Principal Approval of an Excused Absence From must be completed when absence documentation is:

• Received after one week from the date of absence
• The student has reached an accumulation of 9 Parent Authorized Absences
• The reason for absence is not a board approved reason
• Student is traveling Out of the Country
• Vacations (must be pre-approved.

To change a student’s attendance code on their attendance tab:

1. Click the student’s Attendance tab.
2. Click on the date of the absence.  
3. In the Code field, click the down arrow to select the applicable attendance reason.
4. Enter Comments according to documentation.  Comments entered here display on the Portal.
5. Click Fill Down to copy the attendance code and comments to the remaining fields.  Be mindful that you don’t overwrite existing recorded attendance.
6. Click Save.

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To change a student's attendance code from the Daily Attendance Screen.

The Daily Attendance screen allows users to see at a glance all students who have an attendance event (absence/ tardy/early leave etc.) for a selected day.  Attendance can be edited from here by clicking on the attendance event. 

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Board policy expectations are for parent/guardians to notify their child’s school of the student’s absence by 9:30 a.m.  The phone call is to be recorded on the Student Absence Notification form.  The form, note from parent/guardian, or document from a professional provider, is used to edit the student’s absence, tardy, or early leave.

Reference the Attendance Codes document  for a complete list of Attendance, definitions, and documentation needed.

1. Select the Attendance Code from the drop-down list.  Reference the Attendance Codes document available on the Infinite Campus Dashboard, for a breakdown of all attendance codes and when each is applicable.
2. Enter Comments.  Comments entered here display on the portal.
3. Click Fill Down.
4. Click Save. Note: the above edits can also be made by using the student’s Attendance tab.

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Deleting an Attendance Event

If an attendance event is recorded in error the office must be notified in writing of the error.  The notification must include the students name, date of absence, and signature of staff member reporting the error (email preferred).  Verbal  notifications are not permitted.

Prior to making any deletion, print the Period Detail report.  Leave all report options default.

1. Click the student's Attendance tab.
2. Click on the date of the absence.
3. Click on the period(s) to be modified.
4. Click the Clear button.
5. Click Save.

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