Generate Labels - Student’s Attendance File

ATTENDANCE FILES FOR 2016-2017

ALL attendance documentation and files are to be kept in the school building until further notice.  For the purpose of data integrity and validation every school is to maintain two types of files for attendance data.  The first set of files pertains to recording attendance.  Your Student Data Specialist has provided labels for the attendance files.  The labels are for each school day of the 2016-2017 school year.  These files will contain the following documents:

• Student Late Arrival Log for the day
• Student Release Log for the day
• Route Lists of Late Buses for the day
• Field trip Attendance (if applicable)
• Paper Rosters that are entered for the day.
• All Attendance Reports for the day (Daily Caller Report and Summary Report)

The second set of files are the individual student attendance files.  The set of files will contain attendance information for individual students. 

• Excuse Notes (Any documentation used to change an absence from Unexcused whether from a parent, medical professional or agency)
• Complete Request For Principal Approval of an Excused Absence Forms
• Any documentation used to explain change or correction to attendance for the individual student. 
• Printed copies of emails that document attendance corrections.

Attendance documentation and filing MUST be maintained in this order.  Please share any concerns with your Student Data Specialist. 

Student Information => Reports => File Labels by DOB

1. Starting Birth Date =.  1/1/1990 was used in this example; however, enter a date that will capture all students.
2. Ending Birth Date = Enter today’s date. 
3. How would you like the report sorted?  = By Name
4. Generate Report