Attendance Files 18-19

ATTENDANCE FILES FOR 2018-2019

For the purpose of data integrity and validation every school is to maintain two types of files for attendance data.  Attendance documentation and filing MUST be maintained in the order outlined below.  

At the end of each school year you should store all attendance documentation in the approved box clearly labeled and appropriately stored in your building. ALL attendance documentation and files are to be kept in the school building until further notice.  

Please share any concerns with your Student Data Specialist.  

Daily Attendance Files

Your Student Data Specialist has provided labels for the attendance files.  The labels are for each school day of the 2017-2018 school year.  These files will contain the following documents:

• Student Late Arrival Log for the day
• Student Release Log for the day
• Route Lists of Late Buses for the day
• Field trip Attendance (if applicable)
• Paper Rosters that are entered for the day.
• All Attendance Reports for the day (Daily Caller Report and Summary Report)

Individual Student Attendance Files

This set of files will contain attendance information for individual students. 

• Student attendance notes must be filed in individual student files, labeled Last Name, First Name, sorted alphabetically
• Excuse Notes (Any documentation used to change an absence from Unexcused whether from a parent, medical professional or agency)
• Complete Request For Principal Approval of an Excused Absence Forms
• Any documentation used to explain change or correction to attendance for the individual student. 
• Printed copies of emails that document attendance corrections.
• Instructions for creating labels can be found here =>  Attendance Files - Student Labels