YEP Important Dates

Last updated: Jun 16, 2020

	Date	Item	Details

	Date	Item	Details
1	Jun 26, 2020	Final Enrollment Roll Forward	By this date, the final pass to roll students from 19-20 to their next year school in 20-21 will be completed. This will be the last mass Enrollment Roll forward. Any students new to the district or those who move over the summer will be enrolled in (or moved to) the appropriate school by Central Enrollment.
2	Jul 1, 2020	Final Post to Transcript	We will make one final pass on through all students (grades 6-12) to be sure any final grades were posted to the transcript tab. By this time you should have run the Transcript Audit Report located here: Index > Grading & Standards > Reports > Transcript Audit This report will show final grades alongside what was posted to the transcript, and they should match. In the event that they do not, the transcript should be must be updated to reflect the correct final grade. Your counselors have the ability to do this. You must add a comment to any transcript updates so that the change is properly documented. If you counselor is not available, you can submit a grade change request via the CCSDAS.
3	Jul 2, 2020	Previous Year Write/Modify Access Revoked	Access to ADD or UPDATE data from the 19-20 school year will be revoked, and you will only have READ access to last year. This does not affect staff members working in summer school or those groups that complete work over the summer.
4	Jul 2, 2020	Data feeds paused	Data feeds from Infinite Campus to Clever and other 3rd party vendors stopped
5	Ongoing	Retentions	Students that are retained (with appropriate form submitted via CCSDAS) will have their 19-20 enrollment adjusted accordingly (changing their grade level and school when appropriate) immediately after the form is processed.
6	Jul 14, 2020	Portal Access Updated to hide Student Schedules	Access to the Portal will be updated to hide schedule information for students to allow schedulers to finalize students’ schedules before parents/students can access them online.
7	Jul 25, 2020	Active Year changes to 20-21	The default school year will change from 19-20 to 20-21.
8	Jul 27, 2020	Data feeds resume	Data feeds from Infinite Campus to Clever and other 3rd party vendors resume
9	Jul 27, 2020	Additional Scheduling Tools Granted	Access will be enabled for schools to use the Roster Setup tool, to delete course sections, and for counselors to overload sections.
10	Jul 29, 2020	Woodcrest ES school year begins	Year-Round students report on this day
11	Aug 21, 2020	Summer School Post to Transcript	Final grades for all summer school students will be posted to the transcript tab.
12	Aug 13, 2020	Deadline to complete PSW Assessments	All staff that utilize Behavior, Scheduling, and Attendance modules in Infinite Campus are required to complete an annual knowledge assessment in Public School Works (PSW) with an 80% or better score. All Infinite Campus Assessments must be taken yearly to maintain tool rights to enter data into Infinite Campus. Those who have not completed their required assessments by 2:00pm on August 13, 2020 will have security rights revoked from Behavior, Scheduling and Attendance modules until ALL required courses have been completed successfully. To see which modules are required by each role, click this link: https://columbus.atlassian.net/wiki/spaces/SC/pages/138281207 .
13	Aug 17, 2020	Revoke Access if PSW is not completed	On this date, users will start to see tool rights revoked if they have not passed the necessary assessments for their role. If users pass their assessments by the Aug 13, 2020 deadline, no further action is required. Only those users who do not meet the deadline will have their tool rights revoked. If tool rights have been revoked, check PSW Transcript (instructions: https://columbus.atlassian.net/wiki/spaces/SC/pages/138281207 ) to be sure that ALL of your required assessments are complete. If not, users must take and pass the assessments and then submit a Campus Support Ticket to have tool rights to be reinstated. If tool rights have been revoked in error, please submit a ticket so that the issue can be corrected.
14	Aug 28, 2020	Portal Access Updated to show Student Schedules	This can also be turned on sooner if requested by the school administrator via a Campus support ticket. This date has been extended to be closer to the updated first day of school.
15	Sep 4, 2020	Scheduling Tools Revoked	Access to master scheduling tools will be revoked. Schools will no longer be able to use the Schedule Wizard and Roster Setup tools. Access to delete sections and counselor access to overload sections will be revoked. For Woodcrest ES, this date is Jul 28, 2020 This date has been extended to be closer to the updated first day of school.
16	Sep 8, 2020	Traditional School Year Begins	Traditional year students report on this day