Report Comments - Adding Next Year Status to Report Cards

Owned by Jason Vance
Last updated: May 07, 2024 by Rachel Kelly
2 min read

 

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[ 1 Promotion, Placement or Retention ] [ 2 Adding a Comment ] [ 3 Logging Contact with Parents/Guardians ] [ 4 Generate Report Cards ] [ 4.1 Related articles ]

Promotion, Placement or Retention

To align with BOARD POLICY 5410: PROMOTION, PLACEMENT, AND RETENTION and its administrative guidelines, a placement comment has been made available to add to report cards.

The options include: 

  • Your scholar will be promoted for the 2024-2025 school year.

  • Your scholar will be placed in the next grade for the 2024-2025 school year. 

  • Your scholar will be retained for the 2024-2025 school year.

Adding a Comment

The appropriate comment must be added to each student individually.

PATH: Student Information > General > Report Comments

  1. Open the Index tab

  2. Expand Student Information

  3. Click General

  4. Click on the Report Comments tab

  5. Click Report Card

  6. Choose the appropriate comment

  7. Click Save

UPDATE: On 5/10/2024 Infinite Campus Support Team will run a script in the database that marks all K through 8th grade students as Promoted since this is the majority of our students. This means that schools only need to manually update those students who are Retained or Placed. Make sure that only ONE comment box is checked for each student and the checkbox is for the appropriate school year. This should be done by a school official.

Logging Contact with Parents/Guardians

  • Follow the directions at the link below to create a Contact Log entry on the PLP log to show that you have communicated with your student’s family regarding their retention or placement for 2024-2025

    • PLP log entries are not required for students being promoted

https://columbus.atlassian.net/wiki/spaces/SC/pages/662241350

  • Be sure to choose the correct Contact Type of 2024/2025 Student Placement or 2024/2025 Student Retention as shown below:

 

Placement

Retention

 

Generate Report Cards

Follow the directions at the link below to print report cards

https://columbus.atlassian.net/wiki/spaces/SC/pages/183902680

Samples:

Secondary School Report Card with Promoted Comment

Secondary School Report Card with Placed Comment

 

Elementary School Report Card with Retention Comment 





Department of Accountability & Other Support Services
Division of Information Management