The Walk-In Scheduler allows the users to add, modify, and restore an individual student's schedule. With real time data, any changes made will also display in all other areas, including the teacher's roster, grade book, and attendance. The Walk-In Scheduler is accessed through the student's schedule tab. The Infinite Campus Knowledge Assessments for Scheduling must be taken and passed with an 80% or above proficiency every year to retain Infinite Campus tool rights.
Log in to the Campus Community for videos, documentation and hands-on virtual labs related to the walk-in scheduler:
https://content.infinitecampus.com/campus/1705/hovl/walk-in-scheduling/
Every year, to receive your Infinite Campus tool rights you must first take the Infinite Campus Knowledge Assessments and pass with an 80% or above proficiency. |
Infinite Campus tool rights are assigned to users based on the passage of the PublicSchoolWorks assessment.
Scheduling tool rights are necessary to be able to enter schedules on Infinite Campus. Once you have passed the appropriate PSW assessment, create a support ticket to have your tool rights enabled ... this is NOT automatic after you pass the assessment.
Submit an Infinite Campus Support Ticket > http://tinyurl.com/campusform2
In this section you will find step-by-step instructions on how to:
Certify Data Scorecard
Certify promotes a daily, proactive process by an automatic reading of Infinite Campus each night, and sending email alerts to notify school personnel about specific data issues that need to be reviewed, monitored or corrected.
Each rule in your scorecard looks at specific data and makes sure that it is valid. If it appears on your scorecard, it needs to be corrected. The prescription page lists all of the rules defined in Certify, and a 'prescription' for how to fix them. Some may be simple fixes that can be described in a sentence or two, others will link to a page with step-by-step documentation and/or videos to assist you.
Walk-in Scheduler
After the first day of school, the Walk-in scheduler module is used to schedule students.
Highly Qualified Teacher (HQT)
Ohio will continue to require highly qualified teachers in core academic subjects in the 2018-2019 school year as dictated by current state legislation, report card requirements and the state equity plan. To meet this requirement, secretaries will print the “Principal’s Recording Sheet” and “Teacher HQT Status Sheets” from Infinite Campus. Once the teacher recording sheets are received, the information needs to be loaded into Infinite Campus for each course section.
Scheduling tool rights are necessary to be able to enter HQT information in Infinite Campus. Once you have passed the PSW Scheduling Assessment, create a support ticket to have your tool rights enabled ... this is NOT automatic after you pass the assessment.
Copies of the HQT forms need to be uploaded to Infinite Campus. Please keep the original documents at your site in your compliance notebook, as they would be required in the event of an audit by the Ohio Department of Education and/or the Federal Government.
For more information on HQT Click Here > DISCONTINUED - HQT How to Load HQT Data into Infinite CampusPage Break
Student Gap Schedule Report
Double Scheduled in 1 Period Report
Cross Enrolled Students Report
Attendance Change Tracking Report (ACTR)
Master Scheduling
There should be no empty gaps in your students' schedules. We have created many blocker courses for your use to fill periods on your schedule when students are not in regular academic courses. These course numbers start with an "N" and should already be loaded on your course deck for your use. There are several 'blocker' courses that can be used to denote where the student is during the course of the school day when not in a traditional classroom setting. These blocker courses are available to use in every school; however, the course may need to have sections added before students can be scheduled.
Cross enrolled students that do not attend their Home school due to a secondary enrollment to a program MUST be scheduled into the appropriate blocker course at the home school. The schedule start date must match the secondary enrollment date. This can be found on the enrollment tab. Click here for a full > Blocker Course List
Finishing Grad Requirements Blocker Course
The Finishing Grad Requirements blocker course to be used for students who need to take a course or two to finish their graduation requirements and are not required to be at school for a full day - this course can be used to block out the rest of their daily schedule for attendance purposes. This course is used in conjunction with other courses. It must not be the only course on a student's schedule.
Gifted Academy All Day
Used as a blocker course for students attending the Columbus Gifted Academy Program all day. The course should span all periods of the home school's day.
Global Academy All Day
Used as a blocker course for students attending the Columbus Global Academy Program all day. The course should span all periods of the home school's day.
Home Instruction Blocker Course
The Home Instruction (HOM) blocker course (N92200) should only be used when a student is assigned to Home Instruction and enrolled in Home Instruction as a secondary enrollment. The HOM blocker course (N92200) will be added to the student's schedule using the start date equal to the HOM enrollment start date.
Located - Not Attending
This course is similar to the No Show course, except this is for students that have been located, but are not attending school.
While students are in this course, carry out appropriate attendance interventions, and log the interventions on the student's PLP Log.
Options for Success
When a student is enrolled to the Options for Success program, a school representative from the primary school of attendance with scheduling rights (administrator/counselor/secretary) will end date the student's courses at his/her primary school of attendance on the day prior to the Options for Success enrollment start date. The Options for Success all day blocker course (N92111) will be added to the student's schedule at the student's home school using the start date equal to the Options for Success enrollment start date. Click Here for more information > The Support Center - Scheduling
No Show
This is a blocker course for students who have not shown up to school but were expected to. Create a section of this course to span the entire school day, and enroll students into this course for attendance taking. This will take students off teacher rosters and will give you an accurate reflection of available seats. When enrolling in the NO SHOW course, use the next school day.
This must only be used when student has never attended and staff are attempting to locate them. While students are in this course, carry out appropriate attendance interventions (log interventions on the student's PLP log), complete the Unable To Locate Student Form. Once completed, and signed by the Principal, submit an electronic withdrawal/end date request form via CCSDAS. Certify will generate a violation when a student has been scheduled into the No Show Blocker for more than 15 days.Click here for more information > Schedule A Student Into The No Show Blocker Course
Unable to Locate
This course is similar to the NO SHOW course, except this is for students that attended at some point during the school year but stopped attending. When enrolling in the Unable to Locate course, use the next school day.
While students are in this course, carry out appropriate attendance interventions, complete the Unable To Locate Student Form. Once completed, submit an electronic withdraw request form via CCS DAS. Certify will generate a violation when a student has been scheduled into this blocker for more than 15 days. Click here for more information > Schedule A Student Into The No Show Blocker Course
VCAP Full Time
VCAP Full Time Blocker course (N00065V) is used for students attending VCAP all day and have a Secondary Enrollment in the Full Time VCAP Calendar. Students attending VCAP full time are enrolled in their Home School and cross-enrolled into VCAP. The Home School schedules the student into the VCAP Full Time course blocker (N00065V) effective the date of the enrollment start date in Full Time VCAP, which can be found on the Enrollment History tab for the student. VCAP courses are assigned and scheduled by the VCAP office. Students must apply each year to be in VCAP courses.
A grade of “Reading Determination” (hereinafter referred to as “RD”) shall be given to any student who meets all of the following conditions:
The student in RD Grade level must be placed into a third grade schedule until the appropriate grade level has been determined.
High School Students - Pursuant to Board Policy 5410, any high school student without an official transcript at the time of enrollment shall be classified as “Not Determined” and placed at grade level ND. Students in ND should be scheduled into Ninth Grade courses until the appropriate grade level has been determined. Students entering the Ninth Grade may directly be placed into that grade level rather than at ND. More information on processing RD & ND can be found here > Guidelines for Processing RD & ND Grade Levels
Path: Student Information > General > Enrollments
The Enrollments tab displays each enrollment record within the district for a student.
Certify Scorecard
All students must have a full schedule effective the enrollment start date. Certify will notify users when a student enrollment start date is equal to today. The notification will become a violation when the student does not have any scheduled courses after enrollment start date.
Report to Identify New Students
PATH: Index > Student Information > Reports > New Enrollment Notification
A student schedule is complete in Infinite Campus when the student has a course scheduled for every period of every day. Every student must have courses scheduled for every day of the enrollment. The scheduler must first view the student's enrollment history to determine the appropriate start date. New students MUST be scheduled using the enrollment start date as the schedule start date. If the student does not get scheduled on the first date of enrollment the attendance must be verified and recorded.
The student enrollment begins on 8/31/2018, but the student does not attend school until 9/05/2018, the schedule start date MUST be 8/31/2018. The scheduler must then ensure that the absences for 8/31/2018 and 9/04/18 are entered on the student's attendance. |
= Absent
= Holiday
Once the start date is determined, there are two methods to find courses in which to schedule a student in the walk-in scheduler tool.
Method 1: Search
PATH: Student Information > General > Schedule
The first method we have to add courses is by using the Walk-In Scheduler Search functionality.
Click search at the top of the schedule. We can search for courses using any combination of the search fields we see on the right hand side of the page. Elementary schools and secondary schools that use teams will specify what team the student belongs to using the team drop-down list.
Click Search button in the Search Results box.
Note that the start date will default to the current date. The date entered will be used as the start date the student will begin attending that section and it will trigger the teachers roster to include that student on that date. |
In the Start Date field, enter the enrollment start date found on the Enrollment tab.
Enter one or more Search criteria, then Search
To add a course click on the section in the search results.
A pop-up will appear explaining where the section will be placed. With real time data, any changes made will also display in all other areas, including the teacher's roster, grade book, and attendance instantly.
You can also click the Empty spots to get Section Search to appear. You will notice that the Term and Period fields will be filled in based on the Empty slot you clicked and the search will return sections that fit that time period. The Search results will only return sections that meet the term and period clicked. You will need to put the start in the Section Search area in order not to default to the current date.
REPEAT - In this method continue selecting sections until the schedule is full.
Method 2: Request Based
The second way we can add courses is based on Requests. Course requests can be entered several ways. One method of adding a request for an individual student is to manually enter it in the Walk-In Scheduler Request mode.
Once saved the course name will display in the course table. After saving the requests they can be loaded into the students schedule.
Loading Course Requests
Select Load from the Walk-In Scheduler, course requests will be loaded to the schedule.
If the schedule is being added after the first day of school uncheck the Terms you do not wish to load, enter an Effective Date, then click load. (Note-If you uncheck a term, yearlong courses will not load.)
A pop-up will appear explaining where the section will be placed. With real time data, any changes made will also display in all other areas, including the teacher's roster, grade book, and attendance instantly.
Student Requests Manual Mode
In addition to creating a schedule using the Load feature, it is also possible to use requests to view when sections are available for a particular course using the @ symbol to the left of the course number in the Requested Units display. Once the @ has been selected, a new drop-down option will appear labeled Manual Mode with Add, Replace, and Drop & Add. In addition, the sections will be visible in a color-coded grid.
More information on Loading Requests Using Manual Mode can be found on the Campus Community at > Use Request in Manual Mode
Changing a students schedule is done differently depending on whether or not the student has already begun attending the classes in question and whether the scheduled teacher has entered grades and attendance for the student.
If after referring to the documentation below for changing a student's schedule, you still have questions, please submit a Campus Support Form for additional support.
WARNING !!!! Modifying a course Start Date or End Date without following the proper instructions will result in the deletion of the student's attendance and also has the potential to delete grades. There are times where it may be necessary to use a date that has already passed. If this cannot be avoided, notify the Building Administrator so that the attendance and grades can be reviewed and printed for the student prior to continuing the schedule change. |
Schools can use the Walk-in scheduler to add and modify a student's schedule with real-time data. Any changes made in the Walk-in Scheduler will also display in all areas of Infinite Campus such as teacher rosters, grade book and attendance instantly. When modifying or changing a course section you will first need to determine the start and end dates. The start date and end date of a course must NEVER be the same date. Certify will generate a violation if a section is found with the same start and end dates.
The start date is the date the student will begin enrollment in the section. If the student has already been scheduled into a section, the start date for new sections should start the next school day. The dates must be consecutive. For example, if a student has an end date in a course of 8/24, they should have a start date in another course during the same period on 8/25. If a student has an end date of 8/24 in a course (during the same period), and no other course scheduled after this date, attendance cannot be recorded for the student.
The start date is used to determine the date the student will appear on teacher rosters for grades and attendance. Adding or changing the original start date to a future date will delete all previously entered attendance and grades. Start dates must not be modified to a future date once the student has attended the course OR if the course has been end dated. The schedule should be re-created by searching for course using the new start date. |
The end date is used to determine the date the student will STOP appearing on teacher rosters for grades and attendance. If a teacher has entered attendance or grades, adding or changing the end date to a date prior to the current date will delete the attendance, and has the potential to delete any grades. |
If a student has attended a class even one time, it is critically important to preserve all data associated with that roster entry. In order to preserve this data you must add a drop date to the section the student is dropping and a start date for the section the student is adding. In certain circumstances, it may be necessary to end date a course using a date before the current date. After notifying the building administrator to review attendance and grades, print the current schedule, grades and attendance prior to making any changes to the schedule.
Walk-in Schedule - Search
Users can change a student's current schedule by manually adding an end date for a class. To do this, click on the section number in the student's schedule. A pop up window appears where we can edit the course start and end date information.
When finished click save.
Clicking delete on the pop-up will delete all data grades, attendance, etc., related to that course from the student's record. The delete button will not be available during the active school year. |
Manual Delete
To manually delete a section from the schedule, click the section number in the student’s schedule. This will open a new window where the roster entry can be deleted. When the delete option is selected, a warning will appear stating all grades in the teacher’s grade book will be deleted. Click OK to continue with the deletion. (After the first day of school, users will no longer have this option.)
If a course section has been added in error it must be removed from the schedule. The section must be manually deleted. The section delete tool right will be disabled after the active school year has begun. An Infinite Campus Support Ticket must be submitted to have sections removed during the school year. |
August 30, 2018 you are notified that the student has never attended first period American Government that is on his schedule. The student has been marked absent in American Government but has been present at school attending first period Integrated Math every day. In this scenario the student has accrued inaccurate absences for first period because the schedule is not correct. The first period course must be changed to Integrated Math starting on 8/23/2018. The proper procedure in this scenario would be to:
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In the Course # fields, type the course number for the course you want to add to the student’s schedule.
Save Req
An @ symbol will display to the left of the course numbers once saved
To have a handy reference for course numbers on the screen, Select Search on the Index pane, Change the selection to Course/Section and click Go (with nothing in the search box). This will display a list of the courses on the left side of the screen. DO NOT CLICK ON THE COURSE IN THE SEARCH RESULTS or this will close the Walk-In Scheduler. |
Enter the Effective Date
Remember that courses are ended as of the day before the entered Effective Date. When selecting an Effective Date that has already passed all attendance and grades for the course will be deleted. For Example, If the schedule is being changed on November 15, AND the entered Effective Date is November 10, the schedule will be ended on November 9; all attendance and grades entered for November 10 through November 15 will be deleted. It may be necessary to use an Effective Date that has already passed; If this cannot be avoided notify the Building Administrator so that the attendance and grades can be reviewed for the student prior to continuing the schedule change. |
4. Select the available section to be added in the schedule grid.
Green - a section exists during that time and has open seats. Open sections also have a triangle in the lower right corner that when hovered over will indicate that the section is open.
Red - a section exists during that time on the schedule, but is at capacity. This may also indicate that the student has a student-to-student constraint in the section. If the constraint is "strict" the students may not be placed in the same section. If the constraint is not marked as strict, the students may be placed in the same section only if there are no other course section options available.
Yellow - the student is currently scheduled into the course at that time.
Repeat steps 1 – 4 above to schedule the student into each of the applicable requested courses |