End of Year Secretary Checklist 2019-2020

Task		Completed
Submit student retentions through the CCSDAS	All schools must have retentions completed by June 3rd
Process outstanding withdrawals for current school year	Prior to secretaries leaving for the year
Run withdrawal code verification report	Prior to secretaries leaving for the year
Process withdrawal corrections (if applicable)	Prior to secretaries leaving for the year
Ensure all attendance data has been entered and FILED for the 18/19 school year (see section 4 for specific tasks)	Prior to secretaries leaving for the year
All attendance records properly boxed and stored according to directions in section 4	Prior to secretaries leaving for the year
Ensure all all due process letters have been uploaded for the 19/20 school year (see section 5 for specific tasks)	Prior to secretaries leaving for the year
All behavior records properly boxed and stored according to the records retention schedule	Prior to secretaries leaving for the year
Check with administrator to make sure final grades have been entered	This is on principals check list.
Print report cards, principal review and send home	Report Cards will not be printed this year. (19/20)
Run school year end - leaving report	Prior to secretaries leaving for the year
Prepare and log cumulative records for students leaving your school	By June 4, 2020
Properly documented address changes completed in infinite Campus	Prior to secretaries leaving for the year
Fees Audit Report printed and provided to administrator	As indicated by principals
Locker assignments end dated for 19/20 school year	As indicated by principals
19/20 Scheduling task complete	Prior to secretaries leaving for the year

End of Year Secretary Checklist 2019-2020

Task

Completed

Submit student retentions through the CCSDAS

Process outstanding withdrawals for current school year

Run withdrawal code verification report

Process withdrawal corrections (if applicable)

Ensure all attendance data has been entered and FILED for the 18/19 school year (see section 4 for specific tasks)

All attendance records properly boxed and stored according to directions in section 4

Ensure all all due process letters have been uploaded for the 19/20 school year (see section 5 for specific tasks)

All behavior records properly boxed and stored according to the records retention schedule

Check with administrator to make sure final grades have been entered

Print report cards, principal review and send home

Run school year end - leaving report

Prepare and log cumulative records for students leaving your school

Properly documented address changes completed in infinite Campus

Fees Audit Report printed and provided to administrator

Locker assignments end dated for 19/20 school year

19/20 Scheduling task complete