| Field | Copies | Default Value | Description - CCS Specific Items in Red | |
|---|---|---|---|---|
| 2 | Number |  | Update | This number is used for identification, searching, and making requests. It will appear on student schedules and transcripts. Spaces are not allowed at the beginning or end of this field. Beginning in 2015, courses must follow the Course Numbering Standards. |
| 3 | Name | | Update | A more descriptive identifier, the course name is visible in many places in Campus and can be up to 30 characters in length. Must be in ALL CAPS. Spaces are not allowed at the beginning or end of this field. |
| 12 | Terms |  |
| Indicates the number of terms one instance of the course will cover, such as a semester long course that lasts for two terms in a four quarter schedule. Also, for Academic Planning this field is used to calculate the credit a student will receive for this course. This field should not be blank or have a value of zero. Enter a 4 for year-long courses, 2 for Semester courses, 1 for quarter-long courses. |
| 13 | Schedules | |
| This field indicates how many days a section will take up, as in a schedule structure with a two-day rotation. This should be set to 5, as this is what most schools have starting in 16-17. Individual schools can alter this value as necessary for varying schedule types. |
| 14 | Periods | | = 1 | How many periods during the school day this course spans. This should be set to 1, as this is what most schools have starting in 16-17. Individual schools can alter this value as necessary for varying schedule types (i.e. block schedules). |
| 16 | GPA Weight | | | This field indicates that the course contributes to the student’s cumulative GPA calculation. It is basically a multiplier. This should match the credit value for CCS courses. For example, a school’s score group is on a standard 4.0 scale. A course has a weight of 2. For a student that receives an A (4.0), the GPA value will then equal an 8, thus inflating his calculation. Most often, this field is set to a 1. If the course does not contribute to the GPA at all, leave the field blank. |
| Custom Data Elements | asterisk* indicates this field is reported to EMIS. Refer to § 4.2 of the EMIS manual (CN record) for details | |||
| 34 | Delivery Method(*) | | Most courses will be FF (Face to Face), however some courses (internship, home instruction, test out, etc.) should be indicated where applicable. | |
| 38 | Educational Option(*) | | Should be set to Yes for Credit Flex courses. | |
| 39 | Semester Code(*) | | Set to all year for year-long courses, First semester for semester courses.  Schools can override with second semester at the section level when necessary. | |
| 40 | Location IRN | Should be blank except for CCP courses. Choose the correct college from the list. If it does not exist, contact the Campus Support Team to get it added. | ||
| 41 | Student Population(*) | | Most courses will be RG (regular ed). Those course numbers that end in an E should be Special Ed (SE). Those that end in a G (specifically for gifted students with a gifted teacher) should be set to GE.
| |
| 42 | Credit Flexibility(*) | | Set to Y if this is a credit flex course NOT used for credit recovery. Set to R if this is a credit flex course used for credit recovery. If this is not a credit flex course, use N. | |
| 43 | CTE College Credit(*) | | Leave unchecked unless this is a CTE course and college credit is being earned. | |
| 44 | Length of Scheduled Instruction(*) | | The hours per year a teacher spends in instruction for the course/subject. This field reports data pulled from the Length of Scheduled Instruction field. If null, field will report based on the following calculation: (Instructional Days) * (Minutes per scheduled period) / 60 (minutes per hour). This is set to 120 hours for year long courses, and 60 hours for semester courses. | |
| 45 | Course Level | | Indicate the level of the course when applicable (one course is a prerequisite for the next), i.e. World Language courses, leveled math courses, etc. | |
| 46 | Curriculum(*) | | unused | Used in conjunction with the Type field for more specific information. Most courses will be type OT, with the following exceptions:
|
| 47 | Subject Area for Credit | | ||
Grading Tasks | ||||
| 63 | Grading Task |
| Delete Interim Verify Final Grading Task is post only
| For secondary courses, most should have Interim, Quarter, Exam, and Final. Exceptions:
|
| 64 | Score Group | | Choose the appropriate Score group to make sure the grade scale is correct:
| |
| 65 | Term GPA | | This only applies to the Quarter grading task, and should match the number of periods the course is offered. Most will be 1.0, but block courses (course # ends with a B) should be 2.0 | |
| 66 | Credit | | Amount of credits this course is worth | |
| 67 | Credit Type | | This list contains all credit types for ES, MS and HS. Scroll down to the right section and choose the appropriate type for this course.
| |
| 68 | Credit Overflow Override | | An additional credit type can be chosen here if applicable. If a student has met the number of credits for the primary credit type, then the course can be rolled over into another credit type (i.e. Elective) | |
| 69 | Term Mask |
| Determines which term(s) the grading task will appear for teachers to enter grades.
| |
| 70 | Post-Only Grading Task |
| Final Grading Task is checked for Post-Only Grading Task | Indicates a grading task cannot be aligned to assignments and categories in the teacher's Grade Book. Post-only Grading Tasks are for posting grades only, not for aligning student work. |
Grade Calc Options | |||
|---|---|---|---|
| 1 | Fill Options |
"In Progress Grade " Select Grading Scale based on Course type |
|
| 2 | Term 1 Quarter Grading Task | Set by Fill Options | Type = In Progress Grade Select Grading Scale |
| 3 | Term 2 Quarter Grading Task | Set by Fill Options | Type = In Progress Grade Select Grading Scale |
| 4 | Term 2 Final Grading Tasks | Check Composite | Term 2 Type = In Progress Grade Select Grading Scale Add Term 1 Quarter Weight = 40 Add Term 2 Quarter Weight = 40 Add Term 2 Exam Weight = 20 |
| 5 | Term 3 Quarter Grading Task | Set by Fill Options | Type = In Progress Grade Select Grading Scale |
| 6 | Term 4 Quarter Grading Task | Set by Fill Options | Type = In Progress Grade Select Grading Scale |
| 7 | Term 4 Final Grading Tasks | Check Composite | Term 4 Type = In Progress Grade Select Grading Scale Add Term 3 Quarter Weight = 40 Add Term 4 Quarter Weight = 40 Add Term 4 Exam Weight = 20 |
