After you have run the Post to Transcript process, any final grade changes that are done must be edited manually on the transcript.
Finding incorrect transcript grades
Run the Transcript Audit Report (click for instructions)
Editing transcript grades
PATH: Index > Student Information> General > Transcript Tab
Query for a student who's transcript needs to be updated
Click on the Transcript tab
Locate the course that needs a grade change, and click the Edit link on the left side
On the Transcript Course Editor, click on the Change Score drop-list and choose the correct score for this course
Make sure to choose the correct grading scale for the course you are changing. If you choose the wrong scale, it may affect the students Grade Point Average (GPA), as some courses are weighted.
Scale | Weighted? | Description |
|---|---|---|
HS Marks | NO | Used for most high school credit courses, including those offered at middle schools |
MS Marks | NO | Used for all middle school courses |
AP Marks | YES | Used for all Advanced Placement courses |
IB Marks | YES | Used for all International Baccalaureate Courses (these are taught at Columbus Alternative HS only) |
CCP Marks | YES | Used for College Credit Plus courses |
At the bottom of the Transcript Course Editor, enter a comment with a reason why the change was made. Comments will NOT appear on the printed transcript.
IMPORTANT: When changing a transcript grade from failing to passing or from passing to failing, the Transcript Credit section must be updated
If a grade is being changed to an F, the Earned credit value must be changed to zero (0).
If a grade is being changed to a passing grade, the Earned credit value must be changed to the appropriate credit value for the course.
After all changes are complete, click the Save button at the top of the screen
Here is what the transcript tab looks like after the change has been made
Editing Credit Type
Occasionally it will be necessary to update the credit type for a course that has already been posted to the transcript. This can happen if a student has already earned enough credits in a particular category, and one of the courses they have taken can also be used in a different category.
Scroll down to the Transcript Credit section
Choose the new value for the Credit Name from the drop list
