YEP Important Dates

Last updated: 24 May 2019

Date	Item	Details
26 Jun 2019	Final Enrollment Roll Forward	By this date, the final pass to roll students from 18-19 to their next year school in 19-20 will be completed. This will be the last mass Enrollment Roll forward. Any students new to the district or those who move over the summer will be enrolled in (or moved to) the appropriate school by Central Enrollment.
01 Jul 2019	Final Post to Transcript	We will make one final pass on through all students (grades 6-12) to be sure any final grades were posted to the transcript tab. By this time you should have run the Transcript Audit Report located here: Index > Grading & Standards > Reports > Transcript Audit This report will show final grades alongside what was posted to the transcript, and they should match. In the event that they do not, the transcript should be must be updated to reflect the correct final grade. Your counselors have the ability to do this. *You must add a comment* to any transcript updates so that the change is properly documented. If you counselor is not available, you can submit a grade change request via the CCSDAS.
05 Jun 2019	Previous Year Write/Modify Access Revoked	Access to *ADD or UPDATE* data from the 18-19 school year will be revoked, and you will only have *READ* access to last year.
Ongoing	Retentions	Students that are retained (with appropriate form submitted via CCSDAS) will have their 18-19 enrollment adjusted accordingly (changing their grade level and school when appropriate) immediately after the form is processed.
19 Jul 2019	Portal Access Revoked	Access to the Portal will be revoked for students and parents to allow schedulers to finalize students’ schedules before parents/students can access them online.
20 Jul 2019	Active Year changes to 19-20	The default school year will change from 18-19 to 19-20.
22 Jul 2019	Additional Scheduling Tools Granted	Access will be enabled for schools to use the Roster Setup tool, to delete course sections, and for counselors to overload sections.
05 Aug 2019	Summer School Post to Transcript	Final grades for all summer school students will be posted to the transcript tab.
15 Aug 2019	Teacher Access	Access to 19-20 data (including schedules) will be available for teachers on this date. Administrators who wish for teachers to have access prior to this date must submit a support ticket.
15 Aug 2019	Portal Access Restored	Access to the Portal will be restored for students and parents. The portal can also be turned on sooner if requested by the school administrator via a Campus support ticket.
21 Aug 2019	Scheduling Tools Revoked	Access to master scheduling tools will be revoked. Schools will no longer be able to use the Schedule Wizard and Roster Setup tools. Access to delete sections and counselor access to overload sections will be revoked. For Woodcrest ES, this date is 23 Jul 2019