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Although Courses Completed Date is specifically required for students who have met the course requirements, but still need to pass one of or more parts of the tests required for graduation, students who will enter grade 23 will need this field populated as well. For regular Graduates, we can report either default value of 000000 in the format of YYYYMM, or the actual course completion date in the format of YYYYMM which would be the graduation date. We have decided to stick with the default since it is allowed and because it is less data entry.
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Effective February 1, 2016 HS percent of time may be calculated based on reporting instruction in effect prior to March 23, 2015 (House Bill 367) – based on the length on student’s educational day). High School percent of time may also be reported as 100 when attempting 5 or more credits during the school year. If a student attempts less than 5 credits, less than 100 should be reported.
The district may use the calculation that will allow for maximum percent of time reporting.
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The Date First Entered the 9th Grade field under the Graduation tab should contain the date the student started attending 9th grade for the first time in any state or country. This date is reported to the Ohio Department of Education (“ODE”) and is used to determine which tests the student should take to fulfil fulfill graduation requirements. The date in the Date First Entered the 9th Gradealsopopulates the NGA Cohort End Year and the NCLB Cohort End Year fields.
A student’s Starting Fiscal Year 2018, student's Graduation Cohort Year is also based upon the grade level as of the last day of the school year when he/she first transfers to high school in Date First Entered the 9th Grade in or outside of Ohio. If the student has attended another public high school district in Ohio prior to enrollment with the district, the grade level the student was first reported as a high school student in that district will determine the Graduation Cohort Year for the student is already established.
The Cohort field is not reported to ODE, but is used internally for cohort reports and the counselor has access to update the field.
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