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The Attendance Accountability Committee has developed and adopted specific forms for the collection and documentation of attendance information. 

Students who arrive after the official start of school are considered tardy and must sign in or check in using the attendance kiosk if applicable. Students who leave before the official end of the school day must be signed out or check out using the attendance kiosk if applicable.  Remind parents that we require the following information to be recorded on each log:

• Students First and Last Name (not initials)

• Time of arrival

• Reason for late arrival/early leave”

• Parent/Guardian Signature

Late Arrival Logs

These logs are required and are used to record the date and time students arrive at to school after the start of the school day if they are not using the kiosk. 

To correctly calculate the minutes a student was absent, when recording late arrivals in the Attendance Wizard:

• Elementary Schools use Check-In Mode – student must be marked absent in Infinite Campus first to use this feature.

• Secondary Schools use Batch Mode - add the time and reason in the comments section.

Late Arrival logs must be set out daily with the school name and current date indicated at the top of each page. 

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Student Release Logs

These logs are required and are used to record the date and time students are released from school before the end of the school day .   if they are not using the kiosk.

To correctly calculate the minutes a student was absent, when recording early releases in the Attendance Wizard:

• Elementary Schools use Check-Out Mode

• Secondary Schools use Batch Mode - add the time and reason in the comments section.

Student Release logs must be set out daily with the school name and current date indicated at the top of each page. 

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Student Absence Notification Form

Schools are required to keep records of every excused and unexcused absence for each student. This form is completed by ANY STAFF MEMBER who records a verbal notification of an absent reason from the Parent/Guardian, such as a phone call to the school.

Parents and guardians should call the school to report a student’s absence before 9:30 AM , for each day a student is absent. This form is completed by any staff member to record the verbal notification of an absent reason. The school must maintain documentation of every phone call used to modify an attendance event.The District reserves the right to request additional information to excuse any absence. It’s critical that students check in with the Attendance Office when they arrive. The completed form must be uploaded to the Student's Attendance Repository.

Request For Principal Approval Of An Excused Absence Form

This form can only be approved and signed by the Building Principal.

Download and type your school name into the top field.

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Family Vacation - See Administrative Guidelines On Coding For Family Vacations (5200). A Request for Principal Approval Form must be submitted for approval. If approved by Principal the absence coding can be changed to EXC* (Excused).info

Signature Required

Only the School Principal can approve and sign The Request for Principal Approval of an Excused Absence Form.

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Class Excused Form

The student is not physically present in class but is participating in a school-approved activity.  Staff will complete this form to capture when a student is absent from class, due to receiving authorized services within the school day. 

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This form is only to be used by school nurses and health services staff when excusing a student from school. This is a standardized form and will be used district-wide.    This form should be filed in the student’s attendance repository when complete.

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