Page Comparison

Excused Absence

Code is for verified student absences. Student excuse notes required to document absence.

Absent

Court Notice, Observation of Religious Holiday documentation, College Visit Excuse Note from Admissions Office, Absences Excused by Principal on the Request for Principal Approval of an Excused Absence Form,  or other documentation as outlined by Board Policy 5200.01. Addendum D of the ICCA (Individual Childcare Agreement) or  court documentation. 

Home Instruction

This code applies to students absent from school and assigned home instruction by the Home Instruction Office, and do not have a Secondary Enrollment to Home Instruction.

Absent

Home  Instruction Approval Letter 

Institutionalized

Code applies to those students admitted to a psychiatric hospital, treatment center, or substance abuse facility.

Absent

Court Documents, Facility Document

Staggered Start Kindergarten

Beginning of the Year Staggered Start

Absent

Official District Calendar, Letter from School

Early Leave

Parent/Guardian is signing out a student and  provides documentation of excuseLate Bus

Student has been prevented from attending class due to district provided transportation issues.

Absent

Bus Route Roster/Log of Late Busses, Transportation Verification

Early Leave Unexcused

Parent/Guardian is signing a student out of school and fails to provide documentation of excused absenceMedical

Student was absent due to medical reasons such as illness, injury, medical appointment, or medical reasons indicated by Medical Professional or approved by Principal.

Absent

Medical Professional Excuse Note or Letter from Medical Professional, Principal Approval for an Excused Absence Form indicating the absence is for medical reasons.

Student recently had a change in Foster Care Guardianship that has resulted in an absence or student was absent due to a Foster Care related court appearance.

Foster Care Excused

Medical Early Leave

Parent/Guardian is signing out a student due to medical reasons such as illness, injury, medical appointment or other medical reasons indicated by Medical Professional or approved by Principal and  provides documentation of excuse (from Medical Professional or Request for Principal Approval of An Excused Absence Form)

Absent

Institutionalized

Code applies to those students admitted to a psychiatric hospital, treatment center, or substance abuse facility

Home Instruction

This code applies to students absent from school and assigned home instruction by the Home Instruction Office, and do not have a Secondary Enrollment to Home Instruction.

Absent

Home  Instruction Approval Letter 

Student must be signed out on Student Release Log and have same documentation as required  for MED.

Medical Late Arrival

This is used when a student is reporting to school after the official start of the school day and provides documentation of an absence due to illness, injury or medical appointment, as outlined by Board Policy 5200.01.

Absent

Court Documents, Facility Document

Late Bus

Student has been prevented from attending class due to district provided transportation issues

Staggered Start Kindergarten

Beginning of the Year Staggered Start

Absent

Official District Calendar, Letter from School

Student must be signed in on Late Arrival Log and have same documentation as required for MED.

Medical with Class Work 

Code applies to students determined as medically fragile or chronically ill.  These students are under physician care and have disabilities documented by a physician.

Absent

Medical Early Leave

Parent/Guardian is signing out a student due to medical reasons such as illness, injury, medical appointment or other medical reasons indicated by Medical Professional or approved by Principal and  provides documentation of excuse (from Medical Professional or Request for Principal Approval of An Excused Absence Form)

Absent

Bus Route Roster/Log of Late Busses, Transportation Verification

Medical

Student was absent due to medical reasons such as illness, injury, medical appointment, or medical reasons indicated by Medical Professional or approved by Principal.

Absent

Medical Professional Excuse Note or Letter from Medical Professional, Principal Approval for an Excused Absence Form indicating the absence is for medical reasons.

Documentation from Medical Professional, IEP, Documentation from teacher that work was completed.  See District Guidelines on Coding for Medical Issues.

Nationwide Children's Hospital

Students that are admitted to Nationwide Children’s Hospital and being taught by CCS teachers onsite at Nationwide Children’s Hospital.

Absent

Nationwide Children’s Hospital Average Daily Membership (ADM) Report or Notification letter/email from CCS teachers at NCH or program supervisor.

Covid-19 Exposure

Family reports student exposure.

Absent

Absent

Medical Late Arrival

This is used when a student is reporting to school after the official start of the school day and provides documentation of an absence due to illness, injury or medical appointment, as outlined by Board Policy 5200.01.

ANY OF THE FOLLOWING:

• Printed email from Parent/Guardian,

• Student Absence Notification Form,

• Absence form from the nurse (Health Services only),

• Copy of “Parent Letter for Students Sent Home”,

• Documentation from doctor if provided, but not required.

Medical with Class Work 
Code applies to students determined as medically fragile or chronically ill.  These students are under physician care and have disabilities documented by a physician

Student must be signed in on Late Arrival Log and have same documentation as required for MED.

Covid-19 Positive Case Reported

Family reports positive case.

Absent

Nationwide Children’s Hospital Average Daily Membership (ADM) Report or Notification letter/email from CCS teachers at NCH or program supervisor.

Documentation from Medical Professional, IEP, Documentation from teacher that work was completed.  See District Guidelines on Coding for Medical Issues.

Nationwide Children's Hospital

Students that are admitted to Nationwide Children’s Hospital and being taught by CCS teachers onsite at Nationwide Children’s Hospital.

Absent

ANY OF THE FOLLOWING:

• Printed email from Parent/Guardian

• Student Absence Notification Form

• Absence form from the nurse (Health Services only)

• Copy of “Parent Letter for Students Sent Home”

• Documentation from doctor if provided, but not required.

Covid-19 Symptomatic

Student exhibits symptoms in school, as listed in COVID-19 Tracking.

Absent

• Absence form from the nurse (Health Services only)

• Copy of “Parent Letter for Students Sent Home”

Parent Authorized absence codes are absences reported by the parent/guardian for board approved excused activity that does not have supporting documentation. A parent/guardian is allowed to excuse 9 attendance days using these codes. After 9, additional documentation is required.9, additional documentation is required.

Parent Authorized Absence

Parent provides absence note for board approved excused activity but does not provide supporting documentation. To be used for full-day absences only.

Absent

Parent Note

Parent Authorized AbsenceEarly Leave

Parent provides absence dismissal note for board approved excused activity but does not provide the supporting documentation . To be used for full-day absences onlyfor the ELV code.  Parent signature is required on the documentation.

Absent

Parent Note, Student Release Log, signed by Parent/Guardian.

Parent Authorized Early LeaveLate Arrival

Parent provides dismissal tardy note for board approved excused activity but does not provide the supporting documentation for the ELV TEX code.  Parent signature is required on the documentation.

Absent

Parent Note, Student Release Log, signed by Parent/Guardian.by Parent/Guardian.

Project Connect Excused

Student is homeless or in transition and has been identified by Project Connect.

Absent

Parent Note, Student Release Log, signed by Parent/Guardian.

Parent Authorized Late Arrival

Parent provides tardy note for board approved excused activity but does not provide the supporting documentation for the TEX code.  Parent signature is required on the documentation.

Absent

Student must be flagged as Project Connect for the date associated with the absence.  Parent note documenting reason related to a student’s homeless/in-transition situation.

Staggered Start Pre-K

Beginning of the Year Staggered Start

Absent

Official District Calendar, Letter from School

Student is homeless or in transition and has been identified by Project Connect

Project Connect Excused

Parent Medical

A parental excuse for a full day of absence for a medical reason.

Absent

Student must be flagged as Project Connect for the date associated with the absence.  Parent note documenting reason related to a student’s homeless/in-transition situation.

Staggered Start Pre-K

Beginning of the Year Staggered Start

Absent

Official District Calendar, Letter from SchoolParent Note

Parent Medical Early Leave

A parental excuse for an early leave for a medical reason.

Absent

Parent Note, Student Release Log, signed by Parent/Guardian.

Parent Medical Late Arrival

A parental excuse for a full day of absence late arrival for a medical reason.

Absent

Parent Note, Student Release Log, signed by Parent/Guardian.

Parent Medical Early Leave

A parental excuse for an early leave for a medical reasonTardy Excused

This is used when a student is reporting to school after the official start of the school day and provides documentation of an excused absence as outlined by Board Policy 5200.01.

Absent

Parent Note, Student Release Log, signed by Parent/Guardian.

Parent Medical Late Arrival

A parental excuse for a late arrival for a medical reasonStudent must be signed in on Late Arrival Log and have same documentation as required for EXC.

Truancy Intervention Center

Code applies to students assigned to the Truancy Intervention Center.

Absent

Documentation from Truancy Intervention Center

Tardy Excused

This is used when a student is reporting to school after the official start of the school day and provides documentation of an excused absence as outlined by Board Policy 5200.01.

Absentto Class

This documents a student that was present in the building, but tardy to class.  Not to be used when student is late to the building and signed in tardy.

Present

Student must be signed in on Late Arrival Log and have same documentation as required for EXC.

statusTeacher Attendance Entry

Code applies to students assigned to the Truancy Intervention Center.

Truancy Intervention Center

Tardy Unexcused 

This is used when a student is reporting to school after the official start of the school day. 

Absent

Student Late Arrival Log

Present

Tardy to Class

This documents a student that was present in the building, but tardy to class.  Not to be used when student is late to the building and signed in tardy.

Transportation Wait Period

This is used when there is an absence due to a scheduling delay in district provided transportation.

Absent

Documentation verifying delay (such as an email or written documentation of verbal conversation confirming delay).

Tardy Unexcused 

This is used when a student is reporting to school after the official start of the school day. Unexcused Absence 

Student absences that have not been verified. School office has not received parent excuse note, documentation or notification as to the reason for absence or the reason for absence is not excusable as per Board Policy 5200.01.

Absent

Student Late Arrival LogN/A

Absent

Transportation Wait Period

This is used when there is an absence due to a scheduling delay in district provided transportation.

Participated in Virtual Day

Used to replace the Unexcused Absence Code when a student was not checked-in for virtual learning but documentation was received from the parent, teacher or admin that the student participated. 

Present

Documentation verifying delay (such as an email or written documentation of verbal conversation confirming delay).Student Absence Change Request Form or email documentation from the teacher or building administrator. 

Student absences that have not been verified. School office has not received parent excuse note, documentation or notification as to the reason for absence or the reason for absence is not excusable as per Board Policy 5200.01.

Unexcused Absence 

Teacher Participation Discrepancy

Used when a teacher is electing to use option 2 to indicate that a student indicated they participated in virtual learning but did not meet the participation standard as determined by teacher discretion. 

Absent

Teacher must document the discrepancy in the PLP Contact Log and then email the building administrator notifying them of the discrepancy.  The building administrator will inform the secretary via email to update the attendance if appropriate.

Present

Participated in Virtual Day

Used to replace the Unexcused Absence Code when a student was not checked-in for virtual learning but documentation was received from the parent, teacher or admin that the student participated. 

The secretary must enter an attendance comment when updating the attendance. 

The comment shall read: 

"[Teacher Name]: Student did not participate”