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When copying original course to make two semester versions, some date elements copy over (marked with ) and need to be updated/changed as indicated below. Custom data elements do NOT copy (marked with a ) and need to be updated. Although there are many fields on a course, only those listed below need to be updated. Use the value in the "Default Value" column for standard courses. If you are creating a block course, use the value in the "Block Course Value" column.

	Field	Copies	Default Value

Description - CCS Specific Items in Red

Block Course Value	Notes
2	Number

Required

Update

This number is used for identification, searching, and making requests. It will appear on student schedules and transcripts. Spaces are not allowed at the beginning or end of this field.

Beginning in 2015, courses must follow the Course Numbering Standards.

	Created when you copy course
3	Name

Required

Update

A more descriptive identifier, the course name is visible in many places in Campus and can be up to 30 characters in length. Must be in ALL CAPS. Spaces are not allowed at the beginning or end of this field.Enter a 4 for year-long courses, 2 for Semester courses, 1 for quarter-long courses.

	Created when you copy course
12	Terms		= 2

Indicates the number of terms one instance of the course will cover, such as a semester long course that lasts for two terms in a four quarter schedule. Also, for Academic Planning this field is used to calculate the credit a student will receive for this course. This field should not be blank or have a value of zero.

This should be set to 5, as this is what most schools have starting in 16-17. Individual schools can alter this value as necessary for varying schedule types.

1	All semester courses will be 2, block courses = 1
13	Schedules		= 5

This field indicates how many days a section will take up, as in a schedule structure with a two-day rotation.

5	5 days per week
14	Periods		= 1

How many periods during the school day this course spans. This should be set to 1, as this is what most schools have starting in 16-17. Individual schools can alter this value as necessary for varying schedule types (i.e. block schedules).

	2	1 period long (semester courses) 2 periods for block
16	GPA Weight

This field indicates that the course contributes to the student’s cumulative GPA calculation. It is basically a multiplier. This should match the credit value for CCS courses.

For example, a school’s score group is on a standard 4.0 scale. A course has a weight of 2. For a student that receives an A (4.0), the GPA value will then equal an 8, thus inflating his calculation. Most often, this field is set to a 1. If the course does not contribute to the GPA at all, leave the field blank.

Custom Data Elements

= 0.5		matches credit value (1/2 credit for semester courses)
	Comments		= see notes		Created 01-23-2020 for Course Semesterization project - jvance
	Custom Data Elements		Default Value	Block Course Value	asterisk* indicates this field is reported to EMIS.

Refer to § 4.2 of the EMIS manual (CN record) for details


34	*Delivery Method()**

Most courses will be FF (Face to Face), however some courses (internship, home instruction, test out, etc.) should be indicated where applicable.

= FF		Face-to-Face
38	*Educational Option()**

Should be set to Yes for Credit Flex courses.

= No		we are not updating credit flex at this time
39	*Semester Code()**

Set to all year for year-long courses, First semester for semester courses.

Schools can override with second semester at the section level when necessary.40Location IRNShould be blank except for CCP courses. Choose the correct college from the list. If it does not exist, contact the Campus Support Team to get it added.

= 1st (for .1)

= 2nd (for .2)

Courses ending in .1 should be 1st semester only. .2 second semester only

41

Student Population(*)

= RG, SE, GE

Most courses will be RG (regular ed).

Those course numbers that

SPED courses (end in an E) should be

Special Ed (

SE

). Those that

.
Gifted courses (end in a G

(specifically for gifted students with a gifted teacher

) should be set to GE.

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42

Credit Flexibility(*)

Set to Y if this is a credit flex course NOT used for credit recovery. Set to R if this is a credit flex course used for credit recovery.

= N

If this is not a credit flex course, use N.

43

CTE College Credit(*)

= unchecked

Leave unchecked unless this is a CTE course and college credit is being earned.

44

Length of Scheduled

Instruction(*)

The hours per year a teacher spends in instruction for the course/subject. This field reports data pulled from the Length of Scheduled Instruction field. If null, field will report based on the following calculation: (Instructional Days) * (Minutes per scheduled period) / 60 (minutes per hour). This is set to 120 hours for year long courses, and

= 60		60 hours for semester courses.
45	Course Level

Indicate the level of the course when applicable (one course is a prerequisite for the next), i.e. World Language courses, leveled math courses, etc.

= 1 for Spanish I		Match course number if contains a roman numeral, otherwise *
46	*Curriculum()**

unusedUsed in conjunction with the Type field for more specific information.

see notes

Most courses will be type OT, with the following exceptions:

AP - Advanced Placement
IA, IH, IS - International Baccalaureate

PI - Post Secondary (DeVry only)

PS - all other CCP courses

Vx - used for CTE courses only

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Grading Tasks

47Subject Area for Credit

Default Value		Block Course Value
63	Grading Task

Delete

Interim

Verify Final Grading Task is post only

Credit Type
Score Group
Post Only

For secondary courses, most should have Interim, Quarter, Exam, and Final. Exceptions:

Quarter-length courses - only need a Final grading task
CCP courses - only need a Final grading task

64Score Group

Choose the appropriate Score group to make sure the grade scale is correct:

Interim - always choose INT Marks
Quarter/Exam/Final - choose the appropriate score group based on the course:
- AP Marks - all Advanced Placement courses
- CCP Marks - all College Credit Plus courses
- Credit Flex Marks - all Credit Flex courses
- IB Marks - all International Baccalaureate courses
- MS Marks - all Middle School courses
- HS Marks - all High School courses that don't match a category above

65Term GPA

This only applies to the Quarter grading task, and should match the number of periods the course is offered. Most will be 1.0, but block courses (course # ends with a B) should be 2.066Credit

Amount of credits this course is worth67Credit Type

This list contains all credit types for ES, MS and HS. Scroll down to the right section and choose the appropriate type for this course.

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68Credit Overflow Override

An additional credit type can be chosen here if applicable. If a student has met the number of credits for the primary credit type, then the course can be rolled over into another credit type (i.e. Elective)69Term Mask

Exam and Final Grading Tasks Must be checked for

Term 2 and Term 4

Determines which term(s) the grading task will appear for teachers to enter grades.

Interim - all 4 terms
Quarter - all 4 terms
Exam - term 2 and term 4
Final -
- year-long courses - term 4 only
- semester courses - terms 2,4
- quarter courses - all 4 terms

70Post-Only Grading Task

Final Grading Task is checked for Post-Only Grading TaskIndicates a grading task cannot be aligned to assignments and categories in the teacher's Grade Book. Post-only Grading Tasks are for posting grades only, not for aligning student work.

Task - DELETE
Quarter Task - no changes needed
Exam Task
- Term Mask - Check Term 2
Final Task
- Credit - Change to 0.5
- Term Mask - Check Term 2
- Post-Only - checked

Interim Task - DELETE
Quarter Task - no changes needed - Term GPA = 2
Exam Task
- Term Mask -
  - Terms 1 & 3 for (X) courses
  - Terms 2 & 4 for (Y) courses
Final Task
- Credit - Change to 0.5
- Term Mask -
  - Terms 1 & 3 for (X) courses
  - Terms 2 & 4 for (Y) courses

- Post-Only - checked

Standard course Grading Tasks example:

Image Added

Block course Grading Tasks example:

Image Added

Note
Need Grade Calc Options for block courses

	Grade Calc Options
1	Fill Options	Set All Terms to "In Progress Grade " Select Grading Scale based on Course type

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Image AddedImage Added

2

Term 1 Quarter Grading TaskSet by Fill Options

Type = In Progress Grade

Select Grading Scale

3Term 2 Quarter Grading TaskSet by Fill Options

Type = In Progress Grade

Select Grading Scale

4Term 2 Final Grading Tasks

Check Composite

Term 2

Type = In Progress Grade

Select Grading Scale

Add Term 1 Quarter Weight = 40

Add Term 2 Quarter Weight = 40

Add Term 2 Exam Weight = 20

5Term 3 Quarter Grading TaskSet by Fill Options

Type = In Progress Grade

Select Grading Scale

6Term 4 Quarter Grading TaskSet by Fill Options

Type = In Progress Grade

Select Grading Scale

7

Term 4 Final Grading Tasks

Check Composite

Term 4

Type = In Progress Grade

Select Grading Scale

Add Term 3 Quarter Weight = 40

Add Term 4 Quarter Weight = 40

Add Term 4 Exam Weight = 20

Composite Grading - Q2	Add Child Tasks & Set Weight as shown	Image Added
3	Composite Grading - Q4	Add Child Tasks & Set Weight as shown	Image Added

Versions Compared

Old Version 3

New Version Current

Key

Grading Tasks

Grading Tasks

Grade Calc Options