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On This Page
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SETUP
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We are required to send a letter home each time a student is removed from the educational setting. A behavior letter must be provided to the student and/or parent/guardian within one school day of the discipline decision.
All behavior letters for Due Process Hearings (Non-Removal), Due Process Hearings (Removals), Out of School Suspensions, and Expulsions are required to be signed and uploaded to the student's Infinite Campus documents tab.
Before the letter can be generated, the Behavior Event and Resolution must be entered for the student. The letter will not generate or print if the following is not done:
The student must be marked as “Offender”
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or “Participant.”
The correct effective date or range must be entered.
Underneath the Event, the student must have at least one Resolution.
The student must have a Parent/Guardian marked on the relationship tab.
The Parent/Guardian must be marked to receive mailing on the relationship tab.
The household must have an active Primary Address.
GENERATING AND PRINTING
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Go to: Index > Behavior > Behavior Letter Wizard >
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To generate a letter:
Go to the Main Menu in Infinite Campus and select the Behavior Office.
Under the heading Behavior Communication, select the Behavior Letter Wizard.
In the Saved Letters window, click on the plus sign (+) to the left
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of the zt-Behavior
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Full folder.
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- Review the Behavior Letter Types for assistance in determining which letter to print.
Click on the name of the letter to be generated.
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- The letter type must match the resolution.
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Select the radio button to generate the letter based on the Effective Date (Incident Date) or a Date Range.
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Next, select the following:
Effective Date - The Effective Date is the date of the Incident. The letter will not print if you do not have the correct date. Users can also use a date range.
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A letter will generate for each student who has an incident date falling on that date, select the correct student and only print that page number.
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Click the radio button to select Blank Form Letter to print on letterhead.
- Place letterhead in printer
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Click the Print Letters button.
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Review the letter. If any data is missing, an Administrator may go back into the student’s behavior record and make the necessary corrections.
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When generating due process discipline letters that remove the student from the educational setting it is required that these letters be scanned and uploaded to the student's document tab.
This would include but not be limited to Due Process Hearing (student removal), Due Process Hearing (non-removal), Out of School Suspension Letters and Expulsion Letters.
Letter Format – Select Blank Form Letter if the letter is being printed on letterhead.
If a student receives transportation accommodation as part of their IEP and is suspended from bus ridership a copy of the bus suspension notification letter must be uploaded
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to the
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students’ documents tab.
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Upload Type = Due Process Discipline Letter
Date Uploaded = Date the letter was uploaded. Defaults to current date - do not change.
Comments = Use the comments box to identify if the Due Process Discipline Letter is a “Hearing” letter or "Out of School suspension" letter. --
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Behavior letters are required to be provided to the student/parent within one day of a discipline decision.
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