Enter the Diploma Date:

Enter the Diploma Date: Enter the last day of school for end of year graduates, the date of the school/district’s graduation ceremony if a summer graduate or, for former non-grads or early graduates, the date they complete all graduation requirements.

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Grad tabs should be completed by May 28th - provided ALL grades, competencies and seals are posted correctly to transcripts. Students MUST be in grades 10-12 to graduate- NOT 9! 

• If they are regular, end of year graduates, students will be withdrawn automatically, but if they graduated early, ask secretaries to submit the withdrawal form. If students are in the Grad Test Required Completion calendar, the EMIS staff will withdraw them provided the Graduation tab is completedsee below.

• When a former non-grad student does complete graduation requirements, enter the date that the student completed all requirements. This could be the date a student took and passed their final testing competency (ex. 10-01- 20202023), or the date a student completed a final course on VCAP In APEX and that final grade is posted (ex. 211-4-202123) . Make sure you work with the records secretary to then WITHDRAW the student (this includes students who DID meet graduation requirements on time but the grad tab was not completed on time)!

Diploma Type:

Select

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“Regular Diploma” (1-this is the type for most graduates) OR one of the old or new Honors Diploma types.

Most 2024 students who qualify for an Honors Diploma will qualify under one of the three established types: Academic (2), IB (4- for CAHS) or Career Technical (5).

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CORE Grad Requirements Met:

Check this for ALL graduating students AND for non-grads who met the minimum State course requirements for graduation.

CORE Economics and Financial Literacy & CORE Fine Arts Requirement Met:

Check this for ALL graduating students AND for non-grads who have completed this requirement.

• Indicates if a student has met the CORE Economics and Financial Literacy and the CORE Fine Arts Requirements.

Courses Completed Date:

• For students who met all requirements

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• , including course requirements and testing and have a Diploma Date entered, just leave this box blank - no need to select anything. It will default to 0000 for state reporting.
  

• For students who meet the requirements of the IEP Social Graduation Policy (students on IEPs who have finished all graduation requirements but will stay on in the district for special programs under a 23 grade level), enter the date they completed course requirements. No Diploma Date is entered until they withdraw/finish with CCS.
  

• For students who have completed all course requirements but still need to

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• earn a graduation pathway

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• , enter the date the student completed all coursework. You may enter this date prior to the entry of the code “75” withdrawal.
  

  • For students withdrawn with code “75” - Student Completed Course Requirements, but did NOT pass the appropriate statewide assessments required for graduation
    

  • Enter the month and year in which the student completed the course requirements for a diploma.

Exempt CORE Grad Req.:

Only select an option here if you have an IEP student using the Alternate Pathway to Graduation. Please double-check with your specSpec. edEd. Transition Coordinator for this category. It is their responsibility to share this information with you. See Options, “3” below.

• The Ohio CORE exemption status of a student.

Options:

1. “ * ” - Student has not opted out of Ohio CORE requirements (Default-You do not have to select)

2. “ 1 “ - Student opted out of the Ohio CORE requirement as described in 3313.603(D) (parent waiver)

3. “ 2 “ - Student is attending drop-out prevention and recovery program with an approved waiver from ODE and student has opted out of the Ohio CORE requirements as described in 3313.603(F) (dropout- prevention and recovery program)

4. “ 3 “ - Student’s IEP requires substantial modifications to curriculum; student receiving diploma by meeting IEP goals instead of by meeting CORE requirements -Make sure you verify this status for an IEP student with your building’s Special Education coordinator and verify that this is indicated on the IEP. You would usually do this when you

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1. complete Graduation Notification Agreements for all students.

Exempted from Physical Education Graduation Requirement:

Check only for students who met this requirement through an approved CCS PE Waiver application.

• Indicates if the district has adopted a policy to exempt certain students from the Physical Education graduation credit requirement and if the student has met the policy’s requirements.

OGT/EOC Only Box:

Check this box when students in the Graduation Requirements calendar (EOC only non-grad students ) fulfill a graduation pathway or testing requirement and are ready for graduation. *When a non-grad student does pass his/her final assessment or fulfills a grad pathway, you may enter the date they met this graduation requirement in the Diploma Date box. All other graduation tab fields would also be entered as directed in this guide. 

General and State Reporting Sections Diagram:

The image below is from the ‘New Look’ of Infinite Campus. If you would like to learn more about the changes coming to Infinite Campus, click this link.

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To find the Graduation Tab in the ‘Classic Look’ of Infinite Campus, use the path below:

Index>Student Information>General>Graduation

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District Reporting Section Diagram:

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State Seal Information:

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