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At this time, all students in their respective households have been assigned the same cohort in order to minimize contact during transportation as well as provide consistency for families. Cohorts can be located as a flag at the top of the screen. You can also see the group on the Attendance tab at the path shown below.
Student Information > General > Attendance Tab (see below):
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Correcting attendance in response to parent notification:
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For issues regarding lack of internet connectivity, doctor appointment, etc. these will still be handled though the attendance secretary using established procedures.
In the event that you are contacted by a parent/guardian requesting that their student's attendance be modified because they participated in work but the student and parent did not complete the check in process, you will need to upload documentation prior to making any changes to the student's attendance. If you were contacted via email you may save the email request as a .pdf and upload this document to the student’s Attendance Document Repository. If you are contacted via phone you should record this contact on the Student Absence Change Request form ( see below). This form can be completed digitally and then uploaded to the student’s Attendance Document Repository. Once documentation has been uploaded you can proceed with modifying the students student's attendance by following the directions below labeled Attendance Correction Procedure.
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Correcting attendance in response to teacher notification
In the event that you are contacted by a teacher requesting to have a student's attendance be modified because they participated in work but the student and parent did not complete the check-in process, you will need to upload documentation prior to making any changes to the student's attendance. Teachers must provide this contact via email. Please note, the teacher will need to send a seperate email for each student needing correction to make sure that the confidentiality of student information is not compromised. You will save the email request as a .pdf and upload this document to the student’s Attendance Document Repository. Once documentation has been uploaded you can proceed with modifying the students attendance by following the directions below labeled Attendance Correction Procedure.
Documentation of attendance discrepancy trends and correction process
Teachers are expected to review attendance on an ongoing basis. If the teacher observes a trend of non-participation or non-attendance, the teacher contacts the student and/or parent/guardian to determine what factors may be preventing the student from participating. This shall be recorded in the Personal Learning Plan Contact Log (PLP) daily to document their attempt to contact the student and/or parent/guardian. If the discrepancy continues, the teacher shall notify the building administrator of the discrepancy and documented contacts in the PLP log. The building administrator will contact the parent/guardian and document the communication in the PLP log. If it is determined that attendance needs to be modified, the building administrator will email the secretary of the teacher’s findings authorizing the necessary modification. Principals do not have the rights to modify attendance and should not attempt to. The secretary will upload the email from the administrator to the Attendance Document Repository and proceed with making the authorized changes on the student’s attendance tab.
Attendance Correction Procedure
A new Attendance Code has been created that will be used when you have received notification of a student’s participation from either from the Teacher, Parent, or Building Administrator. This code will replace the Unexcused Absence and is titled “Participated in Virtual Day – VPRT. It is imperative to follow the below directions, as the unexcused absence must be cleared prior to updating the absence with the new attendance code.
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