Page Comparison

The catalog to which this course belongs.

• 2015 District Course Catalog - for courses in 2015-16 and later
• District Course Catalog - for courses in 2014-15 and prior
• ACE Course Catalog - for courses used at

2	Number  Required		Update	This number is used for identification, searching, and making requests. It will appear on student schedules and transcripts. Spaces are not allowed at the beginning or end of this field. Beginning in 2015, courses must follow the Course Numbering Standards.
3	Name  Required		Update	A more descriptive identifier, the course name is visible in many places in Campus and can be up to 30 characters in length. Must be in ALL CAPS.  Spaces are not allowed at the beginning or end

Active

This checkbox indicates if the course is active and therefore available for requests and scheduling.

 unused

State Code

A code given a course to be used in state reporting, up to 15 characters long. State codes can be found in the Current EMIS Manual, in § 4.7 - Subject Codes. Be sure to click on the highest number (i.e. 5.0) for the latest version.

Department

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12	Terms		= 2	Indicates the number of terms one instance of the course will cover, such as a semester long course that lasts for two terms in a four quarter schedule. Also, for Academic Planning this field is used to calculate the credit a student will receive for this course. This field should not be blank or have a value of zero. Enter a 4 for year-long courses, 2 for Semester courses, 1 for quarter-long courses.
13	Schedules		= 5	This field indicates how many days a section will take up, as in a schedule structure with a two-day rotation. This should be set to 5, as this is what most schools have starting in 16-17. Individual schools can alter this value as necessary for varying schedule types.
14	Periods		= 1	How many periods during the school day this course spans.  This should be set to 1, as this is what most schools have starting in 16-17. Individual schools can alter this value as necessary for varying schedule types (i.e. block schedules).

This field indicates to the schedule wizard how many sections of this course will exist.

Leave blank - schools will set this based on need.

16

GPA Weight

This field indicates that the course contributes to the student’s cumulative GPA calculation. It is basically a multiplier. This should match the credit value for CCS courses. For example, a school’s score group is on a standard 4.0 scale. A course has a weight of 2. For a student that receives an A (4.0), the GPA value will then equal an 8, thus inflating his calculation. Most often, this field is set to a 1. If the course does not contribute to the GPA at all, leave the field blank

 unused

Transcript

If checked, this course will be posted to the transcript tab. If HS Credit (below) is also checked, the course will appear on the custom CCS printed transcript. This box should be checked for grade 6-12 courses.

Honors

 unused

A state-defined list of categories for state reporting. This field may be called by a different name in each state (AP Category, Advanced, ect.) 

 unused

This checkbox indicates that this course functions as a homeroom.

Leave this blank - homerooms are set by the schools at the section level.

This field is used in scheduling and attendance reports, functions as a sort option when scheduling courses for the next school year. It also causes the teacher's name to print on the Report Card.

Indicates that students can request this course through the Portal. When this is not marked, the course displays in the Course Catalog search results with a message that courses can only be added by a counselor, and students are not allowed to request this on the Portal.

Leave this un-checked - this is set by the schools if they so choose.

This is used in the Academic Planning process.

Checkbox indicating that teachers are able to recommend students for this course. When marked, teachers assigned tool rights can suggest courses for the student using Teacher Course Requests and Student Course Recommendations. Additional logic is including with this. See the Teacher Course Requests article for additional information.

Leave this un-checked - this is set by the schools if they so choose.

This is used in the Academic Planning process.

Courses marked as repeatable can be chosen by students multiple times to add to their academic plan.

The most common examples are Band or Chorus.

This is used in the Academic Planning process.

Indicates if attendance will be taken during this course.

This is required for all instructional courses taught at the school where the course is scheduled. For example, a CCP course would not be marked for attendance, but a school-based VCAP course would.

Indicates if attendance recorded for this section is in the form of positive attendance, in which the teacher tracks how long students work in a given course area.

If the Positive Attendance Preference is not set (equal to No), this field is used as an indicator. If the preference is set, additional logic is turned on, allowing schools to accurately report student attendance for these courses.

 unused

Indicates that this course is counted for high school credit. When checked, this course will appear on the student's printed CCS Custom Transcript.

The subject for courses offered in which high school credit toward graduation is being applied, whether at middle school or high school level.  If null or blank, field reports as ***. This is required for EMIS reporting for any high school course (those starting with a 9). Details can be found in § 2.15 of the EMIS manual (GC record). Here it states that you should use: "...the most specific option that would apply. For example, if a student takes a business course as an elective report the ‘BUS’ option instead of the ‘ELE’ option since the ‘BUS’ option is more specific."

When validating a course or making an update, enter a comment. For example:

VALIDATED: 2016-17 course validation completed by jvance - 5/20/16

All courses should have a meaningful description. At a minimum, it should contain a few sentences about the course curriculum. It is also helpful to include additional items where applicable, such as:

• intended audience (i.e. 12 graders only)
• specific schools to which the course can be offered (pilot programs, etc.)
• teacher certification requirements
• indication of special course type (Special Ed, ESL, CCP, Credit Flex, VCAP, CTE, etc.)
• the curriculum coordinator responsible for this course from a district level

Custom Data Elements			asterisk* indicates this field is reported to EMIS. Refer to § 4.2 of the EMIS manual   (CN record) for details
34	Delivery Method(*)

 unused

 unused

 unused

38	Educational Option(*)			Should be set to Yes for Credit Flex courses.
39	Semester Code(*)			Set to all year for year-long courses, First semester for semester courses. Schools can override with second semester at the section level when necessary.
40	Location IRN			Should be blank except for CCP courses. Choose the correct college from the list. If it does not exist, contact the Campus Support Team to get it added.
41	Student Population(*)			Most courses will be RG (regular ed). Those course numbers that end in an E should be Special Ed (SE). Those that end in a G (specifically for gifted students with a gifted teacher) should be set to GE. Image Modified
42	Credit Flexibility(*)			Set to Y if this is a credit flex course NOT used for credit recovery. Set to R if this is a credit flex course used for credit recovery. If this is not a credit flex course, use N.
43	CTE College Credit(*)			Leave unchecked unless this is a CTE course and college credit is being earned.
44	Length of Scheduled Instruction(*)			The hours per year a teacher spends in instruction for the course/subject. This field reports data pulled from the Length of Scheduled Instruction field. If null, field will report based on the following calculation: (Instructional Days) * (Minutes per scheduled period) / 60 (minutes per hour). This is set to 120 hours for year long courses, and 60 hours for semester courses.
45	Course Level			Indicate the level of the course when applicable (one course is a prerequisite for the next), i.e. World Language courses, leveled math courses, etc.
46	Curriculum(*)		unused	Used in conjunction with the Type field for more specific information. Most courses will be type OT, with the following exceptions: AP - Advanced Placement IA, IH, IS - International Baccalaureate PI - Post Secondary (DeVry only) PS - all other CCP courses Vx - used for CTE courses only Image Modified
47	Subject Area for Credit

Second Correlated

Course Number

Grading Tasks
63	Grading Task		Delete Interim Verify Final Grading Task is post only Credit Type Score Group Post Only	For secondary courses, most should have Interim, Quarter, Exam, and Final. Exceptions: Quarter-length courses - only need a Final grading task CCP courses - only need a Final grading task
64	Score Group			Choose the appropriate Score group to make sure the grade scale is correct: Interim - always choose INT Marks Quarter/Exam/Final - choose the appropriate score group based on the course: AP Marks - all Advanced Placement courses CCP Marks - all College Credit Plus courses Credit Flex Marks - all Credit Flex courses IB Marks - all International Baccalaureate courses MS Marks - all Middle School courses HS Marks - all High School courses that don't match a category above
65	Term GPA			This only applies to the Quarter grading task, and should match the number of periods the course is offered. Most will be 1.0, but block courses (course # ends with a B) should be 2.0
66	Credit			Amount of credits this course is worth
67	Credit Type			This list contains all credit types for ES, MS and HS. Scroll down to the right section and choose the appropriate type for this course. Image ModifiedImage Modified
68	Credit Overflow Override			An additional credit type can be chosen here if applicable. If a student has met the number of credits for the primary credit type, then the course can be rolled over into another credit type (i.e. Elective)
69	Term Mask		Exam and Final Grading Tasks Must be checked for  Term 2 and Term 4	Determines which term(s) the grading task will appear for teachers to enter grades. Interim - all 4 terms Quarter - all 4 terms Exam - term 2 and term 4 Final -  year-long courses - term 4 only semester courses - terms 2,4 quarter courses - all 4 terms
70	Post-Only Grading Task		Final Grading Task is checked for Post-Only Grading Task	Indicates a grading task cannot be aligned to assignments and categories in the teacher's Grade Book. Post-only Grading Tasks are for posting grades only, not for aligning student work.