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30 or more consecutive hours or
42 or more hours in one school month or
72 or more hours in a school year
When a student is excessively absent from school, the following will occur:
Certify will identify students who have reached the threshold.
The school will notify the student’s parents in writing within seven days of the triggering absence.
The Absence Intervention Team will schedule a meeting to create an Absence Intervention Plan, and the school will notify the student’s parents of the date and time of the meeting.
The student will follow the district’s plan for absence intervention (An Absence Intervention Plan must be entered on the student’s PLP log).
The Primary responsibility of the secretary is to generate the notification and parent invitation letters. The letters should only be completed within Infinite Campus. If generated correctly they will be automatically documented in the student’s Contact Log in Infinite Campus.
Follow the steps below to generate the letters for HB410:
Go to Main Menu > Attendance Office > Attendance Communication > Attendance Letters.
In the Saved Letters box, click the (+) plus sign next to _Attendance.
Click on HB410.1 Parent Notification.
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4. Click Preview and Print Letters.
UNCHECK THE BOX AT THE TOP OF THE SCREEN! DO NOT Generate Letters for all students. ONLY generate letters for students indicated in Certify.
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Click the checkbox next to the name of the student who needs a letter generated.
Click Print. Users can select the building administrator under ‘Contacted By’.
Print and mail the letter. The letters should be mailed out within 24 hours. Do not hold the letters at your building.
Repeat these steps to print the HB410.2 Parent Mtg Invitation letter.
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There may be times that a letter may need to be reprinted. This is because a student’s attendance information has changed. They may have had notes or excuses turned in or they may have accumulated additional absences.
To reset the letter, start by finding the student and clicking the ‘X’ next to their name under the ‘Reset’ heading. This will allow the letter to be re-printed.
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School Districts shall file a complaint in juvenile court on the 61st day after implementation of an absence intervention plan if all of the following apply:
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The student will follow the district’s plan for absence intervention; and
The student and family may be referred to community resources.
[ How to Generate a Parent Notification Letter ]
[ HB410 Information for Families ]
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