Content Comparison

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Late Arrival Logs

These logs are required and are used to record the date and time student's arrive to school after the start of the day.  

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Parent Authorized Absence Limit of 9 has been reached -  A maximum of nine (9) student absences from school may be considered excused with parental notification. After nine (9) absences, additional information and/or documentation in addition to the parent notification may be required in order for the absence to be excused. Documentation shall be reviewed by the principal. If approved by the Principal the  The absence will be coded as  (Excused)using the attendance code marked by the building principal at the bottom of the Request For Principal Approval Of An Excused Absence Form.

Family Emergency – Initially coded as UNX (Unexcused); A Request for Principal Approval Form can be submitted for approval. If approved by Principal the absence coding should be changed to EXC (Excused) The absence will be coded using the attendance code marked by the building principal at the bottom of the Request For Principal Approval Of An Excused Absence Form.

Not Otherwise Specified - There are instances, not outlined in Board Policy, but are circumstances that may warrant an excused absence (i.e. court appearance, Charity Newsies appointment, Immigration appointment, etc.). These absences will require use of the attached Principal Approval Form and if approved by the Principal, the . The absence will be coded as EXC (Excused) for an all day absence; TEX (Tardy Excused) for a late arrival; ELV (Early Leave Excused) for an early leave.  using the attendance code marked by the building principal at the bottom of the Request For Principal Approval Of An Excused Absence Form.

Family Vacation - See Administrative Guidelines On Coding For Family Vacations (5200.01). A Request for Principal Approval Form must be submitted for approval.The completed form must be uploaded to the Student's Attendance Repository.

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Student is not physically present in class but is participating in a school approved activity.  Staff will complete this form to capture when a student is absent from class, due to receiving authorized services within school day. The completed form must be uploaded to the Student's Attendance Repository. 

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Health Services Form to Excuse Student Absence

A Student Absence Excuse form This form is only to be used by school nurses and health services staff when excusing a student from school. This is a standardized form and will be used district wide.  The completed form must be uploaded to the Student's Attendance Repository.  

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VCAP Sign-In/Sign-Out Daily Log

Due to Internal Audit review of appropriate supervision during the 2017-18 school year, attendance logs must be kept as follows according to the standards below, in order to address our deficiency as of November 26, 2018.

• All logs are to be kept on a daily basis.  (See attached log that is to be used.)  

• All logs are to be scanned and emailed or hand delivered to the attendance secretary at each individual High School within two school days of the VCAP lab closing. 

• All after-school VCAP teachers are responsible for entering their positive attendance into the student information system on a daily basis. 

• The sign-in/sign-out logs should be stored in the attendance office for daily attendance and made available to the SDCS’s and other management team members in order to complete quarterly and periodic checksrespective Daily Attendance File.

• During boot camps or any weekend activities, a sign-in/sign-out log should be maintained and scanned and emailed or hand delivered to the attendance secretary at each individual high school within two school days of the VCAP Boot Camp ending time.