For the purpose of data integrity and validation every school is to maintain their attendance data. Attendance documentation and filing
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must be maintained according to the
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type of attendance documentation There are two types of attendance documentation. Daily Attendance Documentation and Individual Student Attendance Documentation.
Daily Attendance Files
Your Student Data Specialist has provided labels for the attendance files. The labels are for each school day of the school year. These files must contain the following documents:
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Individual Student Attendance
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This set of files will contain attendance information for individual students.
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Documentation
Documentation for Individual Students must be uploaded to the student's Attendance Repository on the student's Attendance Tab. This documentation includes the following types of attendance documentation:
- Excuse Notes (Any documentation used to change an absence from Unexcused whether from a parent, medical professional or agency)
- Complete Completed Student Absence Notification Forms
- Completed Request For Principal Approval of an Excused Absence Forms
- Completed Class Excused Forms
- Completed Health Services Nurse Excuse Forms
- Any documentation used to explain change or correction to attendance for the individual student.
- Printed copies of emails that document attendance corrections.Instructions for creating labels
Directions for Uploading Student Attendance Documents to the Student's Attendance Repository can be found here
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If you receive an absence note with multiple students on the note (siblings), make sure to make a copy of the note and file the note in each student's respective attendance file. |
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